Common use of Distribution of Awards Clause in Contracts

Distribution of Awards. Effective Date: 06/01/2006 Generally, distribution of awards is at the discretion of the AO. At the minimum, a copy of the agreement document and all amendments to the award must be part of the official award file and provided to the: ● Recipient, ● AOR, ● Office responsible for payment under the agreement, and ● Accounting station, if it is different from the office responsible for payment. If payment is by letter of credit, the AO must immediately send a scanned copy of the award and any amendment by email to the Bureau for Management, Office of the Chief Financial Officer, Cash Management and Payment Division (M/CFO/CMP) at the Letter of Credit Activity mailbox: xxx@xxxxx.xxx. Because the funds are obligated when the AO signs the award, the AO should not obtain the recipient’s signature before sending the award to M/CFO/CMP. The AO must provide M/CFO/CMP with the signed award letter or amendment cover page, accounting and appropriation data, and the schedule. The AO must send the award or amendment to M/CFO/CMP within 10 business days after signing it.