Common use of Document Access/Control Clause in Contracts

Document Access/Control. A. The Consultant shall make the confidential information provided by the Department to the Consultant, or accessed or reviewed by the Consultant during performance of this Agreement, available to its employees, agents, and/or Subconsultants, only on a need-to-know basis. Further, the Consultant shall provide written instructions to all of its employees, agents, and Subconsultants with access to the confidential information about the penalties for its unauthorized use or disclosure. B. The Consultant shall store and process confidential information in an electronic format in such a way that unauthorized persons cannot retrieve the information by computer, remote terminal, or other means. C. The Consultant shall not remove documents, records, or information used or reviewed in connection with the Consultant's work for the Department from Department facilities without prior approval from the Department. The Consultant shall not use, other than in direct performance of work required pursuant to the Agreement, or make notes of any home address or home telephone numbers contained in personnel or customer files, confidential information, documents, or records provided by the Department that are reviewed during the performance of work under this Agreement. D. The Consultant shall not make or retain copies of any such documents, written and electronic materials, notes, documents, confidential information, records, or other information. Provided however, with prior written approval from the Department, the Consultant may make copies of such documents, written materials, notes, documents, confidential information, or other information, as necessary to perform its duties under this Agreement. E. The Consultant shall document and immediately report to the Department any unauthorized use or disclosure of confidential information of which the Consultant becomes aware. F. The Consultant shall require that all its employees, agents, and Subconsultants who shall or may review, be provided, or have access to Department data, information, personnel or customer files, confidential information, documents, or records during the performance of this Agreement, execute a confidentiality agreement that incorporates the provisions of this Article VII, Confidentiality and Restrictions on Disclosure, prior to performing work under this Agreement.

Document Access/Control. A. The Consultant shall make the confidential information provided by the Department LADWP to the Consultant, or accessed or reviewed by the Consultant during performance of this Agreement, available to its employees, agents, agents and/or Subconsultantssubconsultants, only on a need-to-know basis. Further, the Consultant shall provide written instructions to all of its employees, agentsagents and subconsultants, and Subconsultants with access to the confidential information about the penalties for its unauthorized use or disclosure. B. The Consultant shall store and process confidential information in an electronic format in such a way that unauthorized persons cannot retrieve the information by computer, remote terminal, or other means. C. The Consultant shall not remove documents, records, or information used or reviewed in connection with the Consultant's ’s work for the Department LADWP from Department LADWP facilities without prior approval from the DepartmentLADWP. The Consultant shall not use, other than in direct performance of work required pursuant to the Agreement, or make notes of any home address or home telephone numbers contained in personnel or customer files, confidential information, documents, or records provided by the Department LADWP that are reviewed during the performance of work under on this Agreement.. ■ D. The Consultant shall not make or retain copies of any such documents, • written and electronic materials, notes, documents, confidential information, records, or other informationinformation provided. Provided howeverHowever, with prior written approval from the DepartmentLADWP, the Consultant may make copies of such documents, written materials, notes, documents, . confidential information, or other information, as necessary to perform its duties under this Agreement. E. The Consultant shall document and immediately report to the Department LADWP any unauthorized use or disclosure of confidential information of which the Consultant becomes aware.. Los Angeles Department of Water and Power - MWH Americas, Inc. Professional and Technical Engineering and Architectural Design Services F. The Consultant shall require that all its employees, agents, and Subconsultants subconsultants who shall shall, or may may, review, be provided, or have access to Department LADWP data, information, personnel or customer files, confidential information, documents, or records during the performance of this Agreement, execute a confidentiality agreement that incorporates the provisions of this Article VII, Confidentiality and Restrictions on Disclosure, prior to performing work under this Agreement.