During the Mobility. 1. You should take advantage of all educational opportunities available in the host institution/company, respect their rules and regulations and strive to succeed in all the relevant examinations or other forms of assessment.
2. You may only apply changes in the Agreement of Study/Traineeship in exceptional instances and within the deadline as set by the sending and the host institutions. In this case, you shall ensure that these changes were confirmed by both of the institutions - the sending and the host institution/company within two weeks after filing the application and keep a copy (e-mail) of the approval. Any changes due to extended mobility should be implemented as soon as possible.
3. Your host institution/company undertakes to treat you in the same way it does with their students/staff, and you should try to do your best to integrate into a new environment.
4. Your host institution will not require you to pay aby fees for tuition, registration, examinations, access to laboratory and library during your mobility. However, it may require you to pay small fees for insurance, student clubs and the use of various materials that it also requires from local students.
5. You are welcome to participate in clubs and associations that exist at your host institution/in the company, such as the network of mentors and "buddies" organized by the student "Erasmus Student Network" organization.
6. Any scholarship or student loan you receive from your home country shall be maintained while you are staying abroad.
During the Mobility. It is also possible to adjust the OLA during the mobility period if your home institution requires this. Sign in to the OLA system and fill out the section under New learning agreement with changes. This section can only be filled out if your original OLA (Before the mobility) is completed and signed by you, your home institution and American College.
During the Mobility. The participant will engage in lectures, workshops, group discussions, cooperative group work, study visits to places of natural, historical and cultural significance (as contexts for creating learning content), and reflective journaling. Also, the participant will discuss dissemination strategies and will try to contribute as much as possible to the European Dimension of the mobility. After the Mobility: The participant will report about his/her learning and experience and will implement/participate in dissemination actions in their educational community and other feasible contexts. Competences to be acquired by the participant: Inquiry-based reflective practice and sharing of professional knowledge. Oral and written foreign language skills in communicative settings. Reporting of learning through presentation by means of ICT tools. Planning, implementation, report and reflection on experience. Intercultural awareness in a multicultural interactive setting. Development of European awareness and dissemination strategies. Following on from the training activity, the receiving organisation will offer their partner finding forum for international networking and promotion of a European dimension, which will continue and expand the dynamics created. Evaluation and Recognition of the mobility: The sending institution will ensure the validation and recognition of the competences acquired by issuing a Europass for recognition of learning outcomes. Receiving organisation will complete the sending institution’s issued Europass with the description of skills and competences acquired by the participant during the mobility. The receiving organisation will also issue its organisation’s Certificate of Attendance which will include participant’s name, start and end dates of training, title of the training activity, description of training content, time input and evaluation of the participant.
During the Mobility. Within 5 weeks upon arrival tot he host, the changes (if any) should be indicated by filling the During the Mobility section in OLA xxxxx://xxxxxxxx-xxxxxxxxx.xx/
During the Mobility. Knowledge, skills and competences to be acquired by the trainee at the end of the traineeship (expected Learning Outcomes): TO FILL OUT Detailed programme of the traineeship: Tasks of the trainee : TO FILL OUT Traineeship title: XXX Number of working hours per week: XXX Planned period of the mobility: from [dd/month/year] XX/XX/XXXX till [dd/month/year] XX/XX/XXXX Table A2 – Exceptional Changes to the TRAINEESHIP Programme at the Receiving Organisation/Enterprise Monitoring Plan: Monitoring activities of the Sending Institution every 2 weeks on Monday: an Email from the trainee with a short report (an electronic version of the monitoring form will be sent before the departure of the trainee), Optionally (chose relete): at the end of the first month: monitoring visit of Home University representatives X on the request the progress report will be sent out the sending institution Other - Sending Institution decides: ………….. Monitoring activities of the tutor from the Receiving Organisation/Entrprise job shadowing, executing tasks given by the tutor. everyday monitoring of the trainee work and verbal feedback at the end of each day after the first, second and third month of the placement: Email from the tutor with the short report (an electronic version of the monitoring form will be sent to tutor before the trainee’s arrival) weekly plan: ▪ Mondays: Weekly plan will be provided to the trainee. ▪ Wednesdays: Check points - what has been done, evaluate the on-going work. ▪ Fridays: Evaluation of the week work done, encounter the problems and provide solutions. Signing the weekly report prepared by trainee. - weekly study meeting Other - Receiving Organisation/Enterprise decides: ………….. Evaluation Plan : Evaluation activities by the tutor from the Receiving Organisation/Enterprise: ▪ preparing the Confirmation of Stay and Transcript of Work at the end of the traineeship including an evaluation of the trainee’s performance of essential tasks ▪ preparing the Traineeship Certificate confirming that all agreed tasks were done Other – Receiving Organisation/Enterprise decides: …………..
During the Mobility. Sometimes the courses which you have added on your initial agreement are not open or their names/codes have been changed. In that case, when the semester starts, you can change your courses. For this, you should fill During the Mobility Section of Learning Agreement. First you must clearly write the deleted courses and then tick “deleted component” section, after that you should write added ones and tick the “added component” part. You should also specify the reasons for change by writing the reason codes. Please do not forget to write ECTS credits for each course and the total ECTS. The changes of learning agreement document must be three original copies. After you prepare it, you must sign all three copies and have them signed by the department coordinator at Sakarya University. After institutional coordinator sign, we will send it your university for signature and stamp. Please keep in mind that even if one course on your learning agreement is not open, you need to do necessary changes on your agreement.
During the Mobility. To pick up and welcome participants upon their arrival in Maribor. - To organise personal and work preparation of the participants. - To organise other services requested by partner. - To organise the interview at the previously selected and confirmed hosting company before the start of the internship. - To provide one placement at the time for each participant. - To assign a mentor. - To monitor and mentor participants during their mobility and to be in constant contact with mentors at hosting companies as well as with the coordinator at sending institution. - To provide 24h emergency and technical support to participants on mobility. - To send signed Learning agreements of participants to sending institution - To help participants fill out the Europass mobility certificates and other documents if required by sending organisation. - Participant’s health & safety during their stay in hosting country or for any loss or damage to property or any third party’s property or xxxxxxx.Xx is participants responsibility to ensure they are fit to travel and to undertake any duties. It is strongly recommended that the participant take out insurance to cover any eventuality that may occur throughout their stay in the hosting country (including repatriation, loss of property or injury). Refunds are not give as a result of illness whilst in the hosting country. - For delays in or failure of performance of this agreement due to causes beyond its reasonable control and not being limited to civil war, war between nations, insurrections, strikes, riots, fires, floods, explosions, earthquakes, serious accidents, any act of government, governmental priorities, allocations, regulations, or orders affecting materials or facilities, acts of God or public enemy, failure of transportation, epidemics, quarantine restrictions, or labour trouble causing cessation, slowdown or interruption of work and failure of suppliers and sub-contractors to furnish labour or materials within their contractual delivery times. - Participant's travel before, during and after the programme. It is participant's own risk. Choosing to operate any motorised vehicles, obtaining the necessary licence, permission and insurance will be the responsibility of participant. - Any consequences related to the participant's abuse of drugs and alcohol or any consequences of their criminal actions are their own responsibility.
During the Mobility. To send to intermediary hosting organisation all the necessary final documentation for participants (Evaluation form, Europass mobility certificate etc.) at least two weeks before the end of the mobility. - To help solving any difficulties that could occur during the mobility program (in cooperation with intermediary hosting organisation).
During the Mobility. Exceptional Changes to the Traineeship Programme Changes of the Responsible person(s) Changes of the Responsible person(s) Name Email Position Confirming the Changes AFTER THE MOBILITY Traineeship Certificate by the Receiving Organisation/Enterprise
During the Mobility. In case of changes after your arrival.
