Common use of Eligible Document Types Clause in Contracts

Eligible Document Types. A list of eligible document types is available upon request. This list will be updated from time to time as technology allows for submissions of more document types. Indexing Fields for each Document All documents submitted will require the minimum index fields unless otherwise agreed upon between County and the Company: Grantor(s) or equivalent Grantee(s) or equivalent Document Type The following index fields may be required at some future date to be determined by the County: Number of Pages Recording Fee Associated Documents (original document Book and Page, in the case of releases, assignment, amendments, etc.). Legal Description (Subdivision, Block, Lot and/or Section, Township, and Range are required only if noted on documents) Return To Party Name (Which will be the Submitting Party Name) Document Imaging Quality Control Standards The xhtml document must display in W3C (World Wide Web Consortium) Standards. Notary Requirements per Document It is the responsibility of the Company to confirm that notary signatures and seals are present on all documents that require them. Inked notary seals are preferred in place of embossed notary seals. If an embossed notary seal must be used, it is the responsibility of the Company to confirm the seal has been darkened to allow it to be visible to the County. Non-visible notary seals are grounds for the rejection of a document batch. All electronic notaries must adhere to the Kansas Secretary of State Standards for electronic notaries. Eligible Document Batches Document batches will be submitted by a standard naming convention as specified by the County. The maximum size of electronic document batches will be capped at ten (10) documents per batch unless prior approval has been granted by the Director of Records and Tax Administration. Attachment C

Eligible Document Types. A list of eligible document types is available upon request. This list will be updated from time to time as technology allows for submissions of more document types. Indexing Fields for each Document All documents submitted will require the minimum index fields unless otherwise agreed upon between County and the Company: Grantor(s) or equivalent Grantee(s) or equivalent Document Type The following index fields may be required at some future date to be determined by the County: Number of Pages Recording Fee Associated Documents (original document Book and Page, in the case of releases, assignment, amendments, etc.). Legal Description (Subdivision, Block, Lot and/or Section, Township, and Range are required only if noted on documents) Return To Party Name (Which will be the Submitting Party Name) Document Imaging Quality Control Standards The xhtml document must display in W3C (World Wide Web Consortium) Standards. Notary Requirements per Document It is the responsibility of the Company to confirm that notary signatures and seals are present on all documents that require them. Inked notary seals are preferred in place of embossed notary seals. If an embossed notary seal must be used, it is the responsibility of the Company to confirm the seal has been darkened to allow it to be visible to the County. Non-visible notary seals are grounds for the rejection of a document batch. All electronic notaries must adhere to the Kansas Secretary of State Standards for electronic notaries. Eligible Document Batches Document batches will be submitted by a standard naming convention as specified by the County. The maximum size of electronic document batches will be capped at ten (10) documents per batch unless prior approval has been granted by the Director of Records and Tax Administration. Attachment C.