EVIDENCE OF PARTICIPATION. 10.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made. 10.2 Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training. 10.3 In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity: a) One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is one month or less; b) Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module. 10.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment. 10.5 The only Evidence of Participation that will be accepted for this purpose is as follows: a) Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR b) Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module. c) A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery: i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested; ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient; iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member: i) a full explanation of the reasons why primary recording documentation is not available; and ii) a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. 10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes. 10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module. 10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module. 10.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits. 10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level. 10.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided. 10.12 Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use. 10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4: a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules; b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 4 contracts
Samples: Vet Funding Contract, Vet Funding Contract, Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 . Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 . In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) : One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date (inclusive) for the unit of competency/module is one month or less;
b) ; Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 . In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 . The only Evidence of Participation that will be accepted for this purpose is as follows:
a) : Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) OR OR A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) : where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) ; where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) ; for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) OR Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) OR Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) : a full explanation of the reasons why primary recording documentation is not available; and
ii) and a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) OR Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) OR In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 . Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 . In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 . An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 . Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 . An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 . Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 Clause 10.5 (e), is provided.
10.12 . Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 . There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) : the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 3 contracts
Samples: Vet Funding Contract, Vet Funding Contract, Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date (inclusive) for the unit of competency/module is one month or less;
b) Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 The only Evidence of Participation that will be accepted for this purpose is as follows:
a) Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 Clause 10.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 Xxxxx 0 & 4 should be 0 xxxxxx xx reported on the AVETMISS as individual units of study, (e.
Appears in 3 contracts
Samples: Vet Funding Contract, Vet Funding Contract, Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 . Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 . In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) : One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is one month or less;
b) ; Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 . In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 . The only Evidence of Participation that will be accepted for this purpose is as follows:
a) : Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) OR OR A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) : where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) ; where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) ; for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) OR Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) OR Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) : a full explanation of the reasons why primary recording documentation is not available; and
ii) and a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) OR Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) OR In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 . Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 . In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 . An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 . Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 . An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 . Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 . Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 . There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) : the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 3 contracts
Samples: Vet Funding Contract, Vet Funding Contract, Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 11.1 All Training Services delivered by the RTO Training Provider to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 accordance with the remainder of this Schedule 1 Clause 11 for each unit of competency/module , such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 Evidence sought in this regard 11.2 The Training Provider must be authenticated by documented document evidence from the RTO of engagement by the student Eligible Individual in the learning and/or assessment activityactivity by maintaining Evidence of Participation. Unless specified further at Except as permitted under Clause 10.5 11.5 of this Schedule 1, to be valid, evidence provided Evidence of Participation must contain the student’s Eligible Individual's name or identification number, a module or unit of competency identifier and a datedate expressed in day/month/year format. The Department will determine, at its absolute discretion, determine if the evidence Evidence of Participation provided is sufficient to substantiate the claim that the student Eligible Individual participated in traininglearning and/or assessment.
10.3 In addition, 11.3 One point of Evidence of Participation is one of the items of evidence as specified in Clause 11.5 of this Schedule. The following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services learning and/or assessment activity:
a) One if the period between the Activity Start Date and Activity End Date (1inclusive) of the unit of competency is one month or less, one point of Evidence of Participation per unit of competency/module competency must be provided provided; or
b) if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module competency is greater than one month or less;
b) Two (2) month, two points of Evidence of Participation per unit of competency/module competency must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including provided:
i) one point must be within the first month and one point must be within the last month of training delivery learning and/or assessment as identified by the reported Enrolment Activity End Date. An Date an auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module competency and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module; and
ii) the two points of Evidence of Participation provided must be two different items of evidence as specified in Clause 11.5 of this Schedule 1.
10.4 11.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by at the RTOtime when supervised training and/or assessment has concluded, an auditor will consider the last final point of Evidence of Participation relating to the student’s engagement in supervised training and/or assessment.
10.5 11.5 The only points of Evidence of Participation that will be accepted for are acceptable under this purpose is as followsVET Funding Contract are:
a) Evidence evidence of work submitted relating to engagement by the student Eligible Individual in the unit of competency or modulecompetency: At a minimum, this evidence must contain comply with the student’s signature, requirements set out in addition to the student’s name, unit Clause 11.2 of competency/module and date required for all Evidence of Participationthis Schedule 1. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the studentEligible Individual, the unit of competency/module competency and date completed, for example example, identification of an Eligible Individual by a student trademark client identifier and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR;
b) Instructor (trainer and/or assessor) Skills First Teacher notes based on communication between the Skills First Teacher and Eligible Individual, establishing the Eligible Individual’s involvement in the learning and/or assessment activity of the unit of competency. This includes personal interviews, telephone, e-mail, or other communication modes on the engagement of a student an Eligible Individual in learning and/or assessment activity of the unit of competency and may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or module.workplace supervisor;
c) A provider a Training Provider endorsed attendance roll: In order to The roll must be considered acceptable, the format of the roll should be one that is recognised by the training organisation Training Provider as a tool to record attendance as a part of their its normal processes. ‘Endorsed’ in this instance means a ; contain the signature and name of the trainer or relevant administration person of Skills First Teacher who conducted the RTO on training sessions, and the attendance roll, the printed name date; and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown show that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual Eligible Individual has only attended the first class of an enrolment period, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together together, the evidence provided must satisfy participation at the unit of competency level requested and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual Eligible Individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) where the subjects are delivered concurrently, a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department roll must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt annotated to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment indicate what training was actually delivered in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation session at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated . For electronic rolls support documentation is required to indicate the processes involved in annotating, entering, updating and generating the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such rolls, as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such well as ‘catch all’ sets of questions are provided as how to interpret the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modulesrolls;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 2 contracts
Samples: Vet Funding Contract, Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.38.3, 10.4 8.4 and 10.5 8.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 . Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 8.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department Commission will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 . In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) : One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is one month or less;
b) ; Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/competency/ module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 . In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 . The only Evidence of Participation that will be accepted for this purpose is as follows:
a) : Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) OR OR A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/module / unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) : where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) ; where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) ; for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) OR Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) OR Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) : a full explanation of the reasons why primary recording documentation is not available; and
ii) and a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) OR Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/competency/ module. OR
g) OR In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/competency/ module.
10.6 . Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 . In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 . An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 . Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 . An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 . Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 . Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 . There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) : the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 2 contracts
Samples: Service Agreement, Service Agreement
EVIDENCE OF PARTICIPATION. 10.1 11.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.311.3, 10.4 11.4 and 10.5 11.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 11.2 Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 11.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 11.3 In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date (inclusive) for the unit of competency/module is one month or less;
b) Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 11.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 11.5 The only Evidence of Participation that will be accepted for this purpose is as follows:
a) Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 11.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 11.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 11.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 11.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 11.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 11.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 Clause 11.5 (e), is provided.
10.12 11.12 Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 11.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 Xxxxx 0 & 4 should be 0 xxxxxx xx reported on the AVETMISS as individual units of study, (e.
Appears in 2 contracts
Samples: Vet Funding Contract, Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s Individual‟s participation in Training Services can be made.
10.2 Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 of this Schedule 1, to be valid, evidence provided must contain the student’s student‟s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 In addition, the following minimum specifications must be met to evidence an Eligible Individual’s Individual‟s engagement in Training Services activity:
a) One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date (inclusive) for the unit of competency/module is one month or less;
b) Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 The only Evidence of Participation that will be accepted for this purpose is as follows:
a) Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s student‟s signature, in addition to the student’s student‟s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ „Endorsed‟ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s trainer‟s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 Clause 10.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such as ‘„catch all’ all‟ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 2 contracts
Samples: Vet Funding Contract, Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 11.1 All Training Services delivered by the RTO Training Provider to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 accordance with the remainder of this Schedule 1 Clause 11 for each unit of competency/module module, such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 Evidence sought in this regard 11.2 The Training Provider must be authenticated by maintain documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Except as permitted under Clause 10.5 11.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, determine if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 11.3 In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) One (1) one point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date (inclusive) for the unit of competency/module is one month or less;; or
b) Two (2) two points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the first month and one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. Two different forms of Evidence of Participation must be used. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module, where one point of Evidence of Participation is one item of evidence as specified in Clause 11.5 of this Schedule 1.
10.4 11.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTOTraining Provider, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 11.5 The only Evidence of Participation that will be accepted for is acceptable under this purpose is as followsVET Funding Contract is:
a) Evidence evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participationdate. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark trade mark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR;
b) Instructor instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.;
c) A a provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation Training Provider as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class class, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together together, the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;; and
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR;
d) Primary primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation documentation, such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR;
e) Where where primary recording documentation is not available available, a signed statutory declaration from the relevant RTO staff Training Provider Personnel affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above in paragraphs (a) to (d), (f) and (g) (e.g. fire, flood or other equivalent circumstances), staff Training Provider Personnel directly associated with the training delivery that are authorised by the RTO Training Provider may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member relevant Training Provider Personnel is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required In order to record two (2) elementsconstitute sufficient Evidence of Participant, certified by an appropriate staff memberTraining Provider Personnel member must provide:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided affirmed that is sufficient to substantiate the claim that the individual participated and thereby verify the enrolmentparticipated. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR;
f) Login login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO Training Provider has checked with the student that they are continuing to engage across the unit of competency/module. OR;
g) In in flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO Training Provider has checked with the student that they are continuing to engage across the unit of competency/module.; or
10.6 Evidence h) where primary recording documentation is not available, a statement from the relevant individual affirming their participation: In the event that extreme circumstances prevent the provision of Participation for each any of the primary recording documentation as set out in Clause 11.5 (e), a statement from an Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only may be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for . An appropriate Training Provider Personnel member must also provide a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature full explanation of the questions are very simple with limited educational usereasons why primary recording documentation is not available.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 2 contracts
Samples: Vet Funding Contract, Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 11.1 All Training Services delivered by the RTO Training Provider to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 accordance with the remainder of this Schedule 1 Clause 11 for each unit of competency/module module, such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 Evidence sought in this regard 11.2 The Training Provider must be authenticated by maintain documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Except as permitted under Clause 10.5 11.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, determine if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 11.3 In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) One (1) one point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date (inclusive) for the unit of competency/module is one month or less;; or
b) Two (2) two points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the first month and one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. Two different forms of Evidence of Participation must be used. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module, where one point of Evidence of Participation is one item of evidence as specified in Clause 11.5 of this Schedule 1.
10.4 11.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTOTraining Provider, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 11.5 The only Evidence of Participation that will be accepted for is acceptable under this purpose is as followsVET Funding Contract is:
a) Evidence evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participationdate. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark trade mark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR;
b) Instructor instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.;
c) A a provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation Training Provider as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class class, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together together, the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;; and
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR;
d) Primary primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation documentation, such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR;
e) Where where primary recording documentation is not available available, a signed statutory declaration from the relevant RTO staff Training Provider Personnel affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above in paragraphs (a) to (d), (f) and (g) (e.g. fire, flood or other equivalent circumstances), staff Training Provider Personnel directly associated with the training delivery that are authorised by the RTO Training Provider may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member relevant Training Provider Personnel is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required In order to record two (2) elementsconstitute sufficient Evidence of Participant, certified by an appropriate staff memberTraining Provider Personnel member must provide:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided affirmed that is sufficient to substantiate the claim that the individual participated and thereby verify the enrolmentparticipated. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR;
f) Login login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO Training Provider has checked with the student that they are continuing to engage across the unit of competency/module. OR;
g) In in flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO Training Provider has checked with the student that they are continuing to engage across the unit of competency/module.; or
10.6 Evidence h) where primary recording documentation is not available, a statement from the relevant individual affirming their participation: In the event that extreme circumstances prevent the provision of Participation for each any of the primary recording documentation as set out in paragraph (e), a statement from an Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only may be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for . An appropriate Training Provider Personnel member must also provide a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature full explanation of the questions are very simple with limited educational usereasons why primary recording documentation is not available.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 2 contracts
Samples: Vet Funding Contract, Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s Individual‟s participation in Training Services can be made.
10.2 Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 of this Schedule 1, to be valid, evidence provided must contain the student’s student‟s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 In addition, the following minimum specifications must be met to evidence an Eligible Individual’s Individual‟s engagement in Training Services activity:
a) One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date (inclusive) for the unit of competency/module is one month or less;
b) Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 The only Evidence of Participation that will be accepted for this purpose is as follows:
a) Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s student‟s signature, in addition to the student’s student‟s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ „Endorsed‟ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s trainer‟s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 Clause 10.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such as ‘„catch all’ all‟ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 Xxxxx 0 & 4 should be 0 xxxxxx xx reported on the AVETMISS as individual units of study, (e.
Appears in 2 contracts
Samples: Vet Funding Contract, Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 8.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.38.3, 10.4 8.4 and 10.5 8.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 8.2 Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 8.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department Commission will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 8.3 In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) : a One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is one month or less;
b) ; b Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/competency/ module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 8.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 8.5 The only Evidence of Participation that will be accepted for this purpose is as follows:
a) a. Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) b. Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) c. A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/module / unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) i. where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) . where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) . for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) d. Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) e. Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) i. a full explanation of the reasons why primary recording documentation is not available; and
ii) . a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) f. Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/competency/ module. OR
g) g. In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/competency/ module.
10.6 8.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 8.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 8.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 8.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 8.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 8.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 8.12 Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 8.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) : a the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 2 contracts
Samples: Service Agreement, Service Agreement
EVIDENCE OF PARTICIPATION. 10.1 3.1. All Training Services delivered training delivery by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 In addition, the following minimum specifications (except as outlined in Schedules 3 and 4 to this Agreement) must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) a. One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date commencement date and Enrolment Activity End Date completion date for the unit of competency/module is one month or less;
b) b. Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date commencement date and Enrolment Activity End Date completion date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start commencement date and end the completion date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 3.2. In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point piece of Evidence of Participation relating to training and/or assessmentwithin the Training Services.
10.5 3.3. Evidence sought in this regard needs to be authenticated by documented evidence from the RTO of engagement by the student in the learning activity. To be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The VSC will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
3.4. The only Evidence of Participation that will be accepted for this purpose is as follows:
a) a. Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/competency/ module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) b. Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-e- mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) c. A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) i. where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) . where the modules are delivered consecutivelyconsecutively (or "lock-step"), a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 1 contract
Samples: Performance Agreement
EVIDENCE OF PARTICIPATION. 10.1 3.1. All Training Services delivered training delivery by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) a. One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date commencement date and Enrolment Activity End Date completion date for the unit of competency/module is one month or less;
b) b. Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date commencement date and Enrolment Activity End Date completion date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start commencement date and end the completion date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 3.2. In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point piece of Evidence of Participation relating to training and/or assessmentwithin the Training Services.
10.5 3.3. Evidence sought in this regard needs to be authenticated by documented evidence from the RTO of engagement by the student in the learning activity. To be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The VSC will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
3.4. The only Evidence of Participation that will be accepted for this purpose is as follows:
a) a. Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/competency/ module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) b. Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-e- mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) c. A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) i. where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) . where the modules are delivered consecutivelyconsecutively (or "lock-step"), a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 1 contract
Samples: Service Agreement
EVIDENCE OF PARTICIPATION. 10.1 11.1 All Training Services delivered by the RTO Training Provider to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 accordance with the remainder of this Schedule 1 Clause 11 for each unit of competency/module , such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 Evidence sought in this regard 11.2 The Training Provider must be authenticated by documented document evidence from the RTO of engagement by the student Eligible Individual in the learning and/or assessment activityactivity by maintaining Evidence of Participation. Unless specified further at Except as permitted under Clause 10.5 11.5 of this Schedule 1, to be valid, evidence provided Evidence of Participation must contain the student’s Eligible Individual's name or identification number, a module or unit of competency identifier and a datedate expressed in day/month/year format. The Department will determine, at its absolute discretion, determine if the evidence Evidence of Participation provided is sufficient to substantiate the claim that the student Eligible Individual participated in traininglearning and/or assessment.
10.3 In addition, 11.3 One point of Evidence of Participation is one of the items of evidence as specified in Clause 11.5 of this Schedule 1. The following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services learning and/or assessment activity:
a) One if the period between the Activity Start Date and Activity End Date (1inclusive) of the unit of competency is one month or less, one point of Evidence of Participation per unit of competency/module competency must be provided provided; or
b) if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module competency is greater than one month or less;
b) Two (2) month, two points of Evidence of Participation per unit of competency/module competency must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including provided:
i) one point must be within the first month and one point must be within the last month of training delivery learning and/or assessment as identified by the reported Enrolment Activity End Date. An ; and an auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module competency and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module; and
ii) the two points of Evidence of Participation provided must be two different items of evidence as specified in Clause 11.5 of this Schedule 1.
10.4 11.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by at the RTOtime when supervised training and/or assessment has concluded, an auditor will consider the last final point of Evidence of Participation relating to the student’s engagement in supervised training and/or assessment.
10.5 11.5 The only points of Evidence of Participation that will be accepted for are acceptable under this purpose is as followsVET Funding Contract are:
a) Evidence evidence of work submitted relating to engagement by the student Eligible Individual in the unit of competency or modulecompetency: At a minimum, this evidence must contain comply with the student’s signature, requirements set out in addition to the student’s name, unit Clause 11.2 of competency/module and date required for all Evidence of Participationthis Schedule 1. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the studentEligible Individual, the unit of competency/module competency and date completed, for example example, identification of an Eligible Individual by a student trademark client identifier and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR;
b) Instructor (trainer and/or assessor) Skills First Teacher notes based on communication between the Skills First Teacher and Eligible Individual, establishing the Eligible Individual’s involvement in the learning and/or assessment activity of the unit of competency. This includes personal interviews, telephone, e-mail, or other communication modes on the engagement of a student an Eligible Individual in learning and/or assessment activity of the unit of competency and may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or module.workplace supervisor;
c) A provider a Training Provider endorsed attendance roll: In order to The roll must be considered acceptable, the format of the roll should be one that is recognised by the training organisation Training Provider as a tool to record attendance as a part of their its normal processes. ‘Endorsed’ in this instance means a ; contain the signature and name of the trainer or relevant administration person of Skills First Teacher who conducted the RTO on training sessions, and the attendance roll, the printed name date; and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown show that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual Eligible Individual has only attended the first class of an enrolment period, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together together, the evidence provided must satisfy participation at the unit of competency level requested and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual Eligible Individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) where the subjects are delivered concurrently, a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department roll must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt annotated to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment indicate what training was actually delivered in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation session at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated . For electronic rolls support documentation is required to indicate the processes involved in annotating, entering, updating and generating the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such rolls, as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such well as ‘catch all’ sets of questions are provided as how to interpret the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modulesrolls;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 1 contract
Samples: Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 11.1 All Training Services delivered by the RTO Training Provider to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 accordance with the remainder of this Schedule 1 Clause 11 for each unit of competency/module , such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 Evidence sought in this regard 11.2 The Training Provider must be authenticated by documented document evidence from the RTO of engagement by the student Eligible Individual in the learning and/or assessment activityactivity by maintaining Evidence of Participation. Unless specified further at Except as permitted under Clause 10.5 11.5 of this Schedule 1, to be valid, evidence provided Evidence of Participation must contain the student’s Eligible Individual's name or identification number, a module or unit of competency identifier and a datedate expressed in day/month/year format. The Department will determine, at its absolute discretion, determine if the evidence Evidence of Participation provided is sufficient to substantiate the claim that the student Eligible Individual participated in traininglearning and/or assessment.
10.3 In addition, 11.3 One point of Evidence of Participation is one of the items of evidence as specified in Clause 11.5 of this Schedule. The following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services learning and/or assessment activity:
a) One if the period between the Activity Start Date and Activity End Date (1inclusive) of the unit of competency is one month or less, one point of Evidence of Participation per unit of competency/module competency must be provided provided; or
b) if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module competency is greater than one month or less;
b) Two (2) month, two points of Evidence of Participation per unit of competency/module competency must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including provided:
i) one point must be within the first month and one point must be within the last month of training delivery learning and/or assessment as identified by the reported Enrolment Activity End Date. An Date an auditor would consider the time elapsed between the start and end date of the unit of competency (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module; and
ii) the two points of Evidence of Participation provided must be two different items of evidence as specified in Clause 11.5 of this Schedule 1.
10.4 11.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by at the RTOtime when supervised training and/or assessment has concluded, an auditor will consider the last final point of Evidence of Participation relating to the student’s engagement in supervised training and/or assessment.
10.5 11.5 The only points of Evidence of Participation that will be accepted for are acceptable under this purpose is as followsVET Funding Contract are:
a) Evidence evidence of work submitted relating to engagement by the student Eligible Individual in the unit of competency or modulecompetency: At a minimum, this evidence must contain comply with the student’s signature, requirements set out in addition to the student’s name, unit Clause 11.2 of competency/module and date required for all Evidence of Participationthis Schedule 1. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the studentEligible Individual, the unit of competency/module competency and date completed, for example example, identification of an Eligible Individual by a student trademark client identifier and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR;
b) Instructor (trainer and/or assessor) Skills First Teacher notes based on communication between the Skills First Teacher and Eligible Individual, establishing the Eligible Individual’s involvement in the learning and/or assessment activity of the unit of competency. This includes personal interviews, telephone, e-mail, or other communication modes on the engagement of a student an Eligible Individual in learning and/or assessment activity of the unit of competency and may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or module.workplace supervisor;
c) A provider a Training Provider endorsed attendance roll: In order to The roll must be considered acceptable, the format of the roll should be one that is recognised by the training organisation Training Provider as a tool to record attendance as a part of their its normal processes. ‘Endorsed’ in this instance means a ; contain the signature and name of the trainer or relevant administration person of Skills First Teacher who conducted the RTO on training sessions, and the attendance roll, the printed name date; and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown show that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual Eligible Individual has only attended the first class of an enrolment period, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together together, the evidence provided must satisfy participation at the unit of competency level requested and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual Eligible Individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) where the subjects are delivered concurrently, a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department roll must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt annotated to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment indicate what training was actually delivered in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation session at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated . For electronic rolls support documentation is required to indicate the processes involved in annotating, entering, updating and generating the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such rolls, as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such well as ‘catch all’ sets of questions are provided as how to interpret the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modulesrolls;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 1 contract
Samples: Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 11.1 All Training Services delivered by the RTO Training Provider to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 accordance with the remainder of this Schedule 1 Clause 11 for each unit of competency/module , such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 Evidence sought in this regard 11.2 The Training Provider must be authenticated by documented document evidence from the RTO of engagement by the student Eligible Individual in the learning and/or assessment activityactivity by maintaining Evidence of Participation. Unless specified further at Except as permitted under Clause 10.5 11.5 of this Schedule 1, to be valid, evidence provided Evidence of Participation must contain the student’s Eligible Individual's name or identification number, a module or unit of competency identifier and a datedate expressed in day/month/year format. The Department will determine, at its absolute discretion, determine if the evidence Evidence of Participation provided is sufficient to substantiate the claim that the student Eligible Individual participated in traininglearning and/or assessment.
10.3 In addition, 11.3 One point of Evidence of Participation is one of the items of evidence as specified in Clause 11.5 of this Schedule 1. The following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services learning and/or assessment activity:
a) One if the period between the Activity Start Date and Activity End Date (1inclusive) of the unit of competency is one month or less, one point of Evidence of Participation per unit of competency/module competency must be provided provided; or
b) if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module competency is greater than one month or less;
b) Two (2) month, two points of Evidence of Participation per unit of competency/module competency must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including provided:
i) one point must be within the first month and one point must be within the last month of training delivery learning and/or assessment as identified by the reported Enrolment Activity End Date. An Date an auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module competency and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module; and
ii) the two points of Evidence of Participation provided must be two different items of evidence as specified in Clause 11.5 of this Schedule 1.
10.4 11.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by at the RTOtime when supervised training and/or assessment has concluded, an auditor will consider the last final point of Evidence of Participation relating to the student’s engagement in supervised training and/or assessment.
10.5 11.5 The only points of Evidence of Participation that will be accepted for are acceptable under this purpose is as followsVET Funding Contract are:
a) Evidence evidence of work submitted relating to engagement by the student Eligible Individual in the unit of competency or modulecompetency: At a minimum, this evidence must contain comply with the student’s signature, requirements set out in addition to the student’s name, unit Clause 11.2 of competency/module and date required for all Evidence of Participationthis Schedule 1. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the studentEligible Individual, the unit of competency/module competency and date completed, for example example, identification of an Eligible Individual by a student trademark client identifier and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR;
b) Instructor (trainer and/or assessor) Skills First Teacher notes based on communication between the Skills First Teacher and Eligible Individual, establishing the Eligible Individual’s involvement in the learning and/or assessment activity of the unit of competency. This includes personal interviews, telephone, e-mail, or other communication modes on the engagement of a student an Eligible Individual in learning and/or assessment activity of the unit of competency and may include reference to notes from another person working alongside the Skills First Teacher, for example an industry expert or module.workplace supervisor;
c) A provider a Training Provider endorsed attendance roll: In order to The roll must be considered acceptable, the format of the roll should be one that is recognised by the training organisation Training Provider as a tool to record attendance as a part of their its normal processes. ‘Endorsed’ in this instance means a ; contain the signature and name of the trainer or relevant administration person of Skills First Teacher who conducted the RTO on training sessions, and the attendance roll, the printed name date; and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown show that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual Eligible Individual has only attended the first class of an enrolment period, supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together together, the evidence provided must satisfy participation at the unit of competency level requested and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual Eligible Individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) where the subjects are delivered concurrently, a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department roll must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt annotated to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment indicate what training was actually delivered in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation session at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated . For electronic rolls support documentation is required to indicate the processes involved in annotating, entering, updating and generating the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such rolls, as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such well as ‘catch all’ sets of questions are provided as how to interpret the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modulesrolls;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
Appears in 1 contract
Samples: Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.3, 10.4 and 10.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is one month or less;
b) Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 The only Evidence of Participation that will be accepted for this purpose is as follows:
a) Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) a full explanation of the reasons why primary recording documentation is not available; and
ii) a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module. OR
g) In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/module.
10.6 Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 Xxxxx 0 & 4 should be 0 xxxxxx xx reported on the AVETMISS as individual units of study, (e.
Appears in 1 contract
Samples: Vet Funding Contract
EVIDENCE OF PARTICIPATION. 10.1 All Training Services delivered by the RTO to an Eligible Individual must be supported by Evidence of Participation as defined in Clauses 10.38.3, 10.4 8.4 and 10.5 8.5 of this Schedule 1 for each unit of competency/module such that a reasonable judgement regarding an Eligible Individual’s participation in Training Services can be made.
10.2 . Evidence sought in this regard must be authenticated by documented evidence from the RTO of engagement by the student in the learning and/or assessment activity. Unless specified further at Clause 10.5 8.5 of this Schedule 1, to be valid, evidence provided must contain the student’s name or identification number, a module or unit of competency identifier and a date. The Department Commission will determine, at its absolute discretion, if the evidence provided is sufficient to substantiate the claim that the student participated in training.
10.3 . In addition, the following minimum specifications must be met to evidence an Eligible Individual’s engagement in Training Services activity:
a) : One (1) point of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is one month or less;
b) ; Two (2) points of Evidence of Participation per unit of competency/module must be provided if the period between the Enrolment Activity Start Date and Enrolment Activity End Date for the unit of competency/module is greater than one month, including one point within the last month of training delivery and/or assessment as identified by the reported Enrolment Activity End Date. An auditor would consider the time elapsed between the start and end date (or withdrawal) of the unit of competency/competency/ module and use discretion as to a reasonable demonstration of ongoing engagement by an individual in learning and/or assessment activity across the unit of competency/module.
10.4 . In instances where competency based completions are involved, and where the employer signoff has not yet been received by the RTO, an auditor will consider the last point of Evidence of Participation relating to training and/or assessment.
10.5 . The only Evidence of Participation that will be accepted for this purpose is as follows:
a) : Evidence of work submitted relating to engagement by the student in the unit of competency or module: At a minimum, this evidence must contain the student’s signature, in addition to the student’s name, unit of competency/module and date required for all Evidence of Participation. In cases where this information cannot be recorded on the work itself, separate evidence must accompany the work to allow it to be linked to the student, the unit of competency/module and date completed, for example identification of a student trademark and a delivery schedule or equivalent detailing how the piece of work covers the module or unit of competency in question, including due dates and milestones. OR
b) Instructor (trainer and/or assessor) notes based on personal interviews, telephone, e-mail, or other communication modes on the engagement of a student in learning and/or assessment activity of the unit of competency or module.
c) OR OR A provider endorsed attendance roll: In order to be considered acceptable, the format of the roll should be one that is recognised by the training organisation as a tool to record attendance as a part of their normal processes. ‘Endorsed’ in this instance means a signature of the trainer or relevant administration person of the RTO on the attendance roll, the printed name and date (including a key to any symbols used if appropriate). This will be sufficient provided it can be shown that the actual unit of competency or module was delivered at the point at which the Eligible Individual is marked on the roll (i.e. endorsed each time the Eligible Individual is marked on the roll). Where the roll indicates that the individual has only attended the first class supporting documentation must be supplied demonstrating that there was engagement in the learning and/or assessment activities of the module/module / unit of competency during that class. Attendance at an induction or orientation class alone is not sufficient Evidence of Participation. For clustered delivery:
i) : where, for the purposes of delivery or assessment, units of competency or modules are clustered together the evidence provided must satisfy participation at the unit of competency and module level requested;
ii) ; where the modules are delivered consecutively, a notation on a roll or student management sheet that indicates which training was actually delivered in a session at the unit of competency or module level will be sufficient;
iii) ; for other types of clustered delivery, a delivery schedule or equivalent must be provided that shows the planned training, at the unit of competency or module level, on the date/s the individual was in attendance. OR
d) Primary documentation that provides evidence of assessment: OR Primary documentation is considered to be either a secure paper based or electronic record that indicates an actual result consistent with assessment. All results should be supported by trainer/assessor endorsed documentation such as the Training Plan, trainer’s record book, diary, the actual assessment or similar record which confirms delivery to the individual student. Evidence of student results should have an endorsement at the delivery level that confirms the accuracy of the student information such as the signature of the trainer, printed name and position. For all RPL outcomes, only the primary assessment tool used for any skills recognition assessments will be accepted. OR
e) OR Where primary recording documentation is not available a signed statutory declaration from the relevant RTO staff affirming an individual’s participation: In the event that extreme circumstances prevent the provision of any of the primary recording documentation as detailed above (e.g. fire, flood or other equivalent circumstances), staff directly associated with the training delivery that are authorised by the RTO may be prepared to attest participation of the individual in the unit of competency or module enrolment in question. In all such cases the staff member is required to submit and sign a statutory declaration affirming their evidence. To result in a verifiable enrolment an auditor would be required to record two (2) elements, certified by an appropriate staff member:
i) : a full explanation of the reasons why primary recording documentation is not available; and
ii) and a signed and dated statutory declaration containing a full explanation of the evidence being provided and affirmed. The auditor would determine if the evidence provided is sufficient to substantiate the claim that the individual participated and thereby verify the enrolment. It should be noted that a signed document merely stating that participation within the enrolment has occurred would not meet verification requirements. OR
f) OR Login and engagement with learning and/or assessment activity required for the unit of competency or module: Where an individual has a secure login to specific learning and/or assessment activity (for the unit of competency or module) in which they are enrolled, the login record demonstrating on-line engagement with the learning and/or assessment activity will constitute evidence of engagement. The login record must evidence the Eligible Individual undertaking learning and/or assessment activity. A login record indicating the Eligible Individual received training materials alone is not sufficient Evidence of Participation. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/competency/ module. OR
g) OR In flexible and distance modes of learning, records of staff/student engagement with learning and/or assessment activity at a unit of competency or module level that indicates the individual has commenced working on the learning materials received. Records must also indicate that the RTO has checked with the student that they are continuing to engage across the unit of competency/competency/ module.
10.6 . Evidence of Participation for each Eligible Individual being provided with Training Services by the RTO and in respect of which Funds are payable by the Department must be collected and retained by the RTO for audit or review purposes.
10.7 . In undertaking an audit or review of Evidence of Participation in respect of Eligible Individuals, an auditor will attempt to utilise appropriate recording models adopted by the RTO to assure Evidence of Participation relating to the unit of competency or module.
10.8 . An auditor may use judgement when Evidence of Participation relating to common elements of competency across several units of competency/modules is provided to validate more than one unit of competency/module.
10.9 . Where a final assessment in the next collection year is supplied to justify participation in a module or unit of competency for a continuing enrolment in the current collection year, an auditor may verify each enrolment for participation on its merits.
10.10 . An auditor will not accept RTO based Certificates in isolation to satisfy Evidence of Participation at the unit of competency or module level.
10.11 . Statements from Eligible Individuals declaring they participated in the module/unit of competency will only be accepted if evidence of extreme and exceptional circumstances such as fire, flood or theft, outlined in 8.5 (e), is provided.
10.12 . Verification of enrolments will not be allowed where documents such as ‘catch all’ sets of questions are provided as the only Evidence of Participation in respect of an Eligible Individual for a module or unit of competency. These sets of questions are typically completed on the first day of student attendance, covering all modules or units of competency within the cluster and the nature of the questions are very simple with limited educational use.
10.13 . There are particular requirements for Evidence of Participation in respect of Eligible Individuals relating to VCE Units 3 & 4:
a) : the criteria of Evidence of Participation apply to VCE Units 3 & 4 as they do to all other units or modules;
b) VCE Units 3 & 4 should be reported on the AVETMISS as individual units of study, (e.
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Samples: Service Agreement
