Common use of Examination and Maintenance of Records Clause in Contracts

Examination and Maintenance of Records. The Contractor shall permit DHS or any of its authorized agents access to the facilities being utilized at any reasonable time to observe the operation of the program. Further, the Contractor shall maintain/retain all books, records or other documents (electronic or otherwise) relevant to this Agreement at all times during the term of this Agreement and any extension of this Agreement and for three years after the later of the expiration date or final payment under this Agreement, at the Contractor's cost, and shall send copies of said books, records or other documents to DHS upon request. Federal auditors and any persons duly authorized by DHS shall have full access to and the right to examine and audit any of said material during said period. If an audit is initiated prior to the expiration of the three-year period after the later of the expiration date or final payment under this Agreement and extends past that period, all documents shall be maintained until the audit is completed. DHS shall provide findings and recommendations of audits to the Contractor. DHS shall adjust future payments or final payment if the findings of an audit indicate over payment to the Contractor in any period prior to the audit. If no payments are due and owing the Contractor, the Contractor shall refund all amounts which may be due DHS within 60 days notice by DHS. The Contractor shall assure, as a condition of any sale or transfer of ownership of the Contractor agency, that the new purchasers or owner maintains the above-described books, records or other documents for any unexpired portion of the term of this Agreement and three-year period after the later of the expiration date or final payment under this Agreement or the Contractor shall otherwise maintain said records as DHS may direct. If business operations cease, the Contractor shall maintain records as DHS may direct. The Contractor shall notify DHS when and if the Contractor operations cease during the three-year period after the later of the expiration date or final payment under this Agreement and provide for appropriate storage of records at the Contractor’s expense. The Contractor shall, as a provision of this Agreement, assure that DHS may make reasonable inquiries of the auditor relating to audit workpapers and, furthermore, that DHS may review the auditor's workpapers in support of the audit.

Examination and Maintenance of Records. The Contractor Subcontractor shall permit DHS DHS, MFF or any of its authorized agents access to the facilities being utilized at any reasonable time to observe the operation of the program. Further, the Contractor Subcontractor shall maintain/retain all books, records or other documents (electronic or otherwise) relevant to this Agreement at all times during the term of this Agreement and any extension of this Agreement and for three six years after the later of the expiration date or final payment under this Agreementpayment, at the ContractorSubcontractor's cost, and shall send copies of said books, records or other documents to DHS upon request. Federal auditors and any persons duly authorized by DHS and MFF shall have full access to and the right to examine and audit any of said material during said period. If an audit is initiated prior to the expiration of the three-six-­‐ year period after the later of the expiration date or final payment under this Agreement and extends past that period, all documents shall be maintained until the audit is completed. DHS MFF shall provide findings and recommendations of audits to the ContractorSubcontractor. DHS MFF shall adjust future payments or final payment if the findings of an audit indicate over payment to the Contractor Subcontractor in any period prior to the audit. If no payments are due and owing the ContractorSubcontractor, the Contractor Subcontractor shall refund all amounts which may be due DHS MFF within 60 days notice by DHSMFF. The Contractor Subcontractor shall assure, as a condition of any sale or transfer of ownership of the Contractor Subcontractor agency, that the new purchasers or owner maintains the above-described above-­‐described books, records or other documents for any unexpired portion of the term of this Agreement and three-year six-­‐year period after the later of the expiration date or final payment under this Agreement or the Contractor Subcontractor shall otherwise maintain said records as DHS MFF may direct. If business operations cease, the Contractor Subcontractor shall maintain records as DHS MFF may direct. The Contractor Subcontractor shall notify DHS MFF when and if the Contractor Subcontractor operations cease during the three-year six-­‐year period after the later of the expiration date or final payment under this Agreement payments and provide for appropriate storage of records at the ContractorSubcontractor’s expense. The Contractor Subcontractor shall, as a provision of this Agreementthe Agreement between the Subcontractor and the auditor, assure that DHS MFF may make reasonable inquiries of the auditor relating to audit workpapers and, furthermore, that DHS MFF may review the auditor's workpapers in support of the audit.

Examination and Maintenance of Records. The Contractor shall permit DHS or any of its authorized agents access to the facilities being utilized at any reasonable time to observe the operation of the program. Further, the Contractor shall maintain/retain all books, records or other documents (electronic or otherwise) relevant to this Agreement at all times during the term of this Agreement and any extension of this Agreement and for three six years after the later of the expiration date or final payment under this Agreementpayment, at the Contractor's cost, and shall send copies of said books, records or other documents to DHS upon request. Federal auditors and any persons duly authorized by DHS shall have full access to and the right to examine and audit any of said material during said period. If an audit is initiated prior to the expiration of the threesix-year period after the later of the expiration date or final payment under this Agreement and extends past that period, all documents shall be maintained until the audit is completed. DHS shall provide findings and recommendations of audits to the Contractor. DHS shall adjust future payments or final payment if the findings of an audit indicate over payment to the Contractor in any period prior to the audit. If no payments are due and owing the Contractor, the Contractor shall refund all amounts which may be due DHS within 60 days notice by DHS. The Contractor shall assure, as a condition of any sale or transfer of ownership of the Contractor agency, that the new purchasers or owner maintains the above-described books, records or other documents for any unexpired portion of the term of this Agreement and threesix-year period after the later of the expiration date or final payment under this Agreement or the Contractor shall otherwise maintain said records as DHS may direct. If business operations cease, the Contractor shall maintain records as DHS may direct. The Contractor shall notify DHS when and if the Contractor operations cease during the threesix-year period after the later of the expiration date or final payment under this Agreement payments and provide for appropriate storage of records at the Contractor’s expense. The Contractor shall, as a provision of this Agreement, assure that DHS may make reasonable inquiries of the auditor relating to audit workpapers and, furthermore, that DHS may review the auditor's workpapers in support of the audit.

Examination and Maintenance of Records. The Contractor Grantee shall permit DHS or any of its authorized agents access to the facilities being utilized at any reasonable time to observe the operation of the program. Further, the Contractor Grantee shall maintain/retain all books, records or other documents (electronic or otherwise) relevant to this Agreement at all times during the term of this Agreement and any extension of this Agreement and for three six years after the later of the expiration date or final payment under this Agreementpayment, at the Contractor's Grantee’s cost, and shall send copies of said books, records or other documents to DHS upon request. Federal auditors and any persons duly authorized by DHS shall have full access to and the right to examine and audit any of said material during said period. If an audit is initiated prior to the expiration of the threesix-year period after the later of the expiration date or final payment under this Agreement and extends past that period, all documents shall be maintained until the audit is completed. DHS shall provide findings and recommendations of audits to the ContractorGrantee. DHS shall adjust future payments or final payment if the findings of an audit indicate over payment to the Contractor Grantee in any period prior to the audit. If no payments are due and owing the ContractorGrantee, the Contractor Grantee shall refund all amounts which may be due DHS within 60 days notice by DHS. The Contractor Grantee shall assure, as a condition of any sale or transfer of ownership of the Contractor Grantee agency, that the new purchasers or owner maintains the above-described books, records or other documents for any unexpired portion of the term of this Agreement and threesix-year period after the later of the expiration date or final payment under this Agreement or the Contractor Grantee shall otherwise maintain said records as DHS may direct. If business operations cease, the Contractor Grantee shall maintain records as DHS may direct. The Contractor Grantee shall notify DHS when and if the Contractor Grantee operations cease during the threesix-year period after the later of the expiration date or final payment under this Agreement payments and provide for appropriate storage of records at the ContractorGrantee’s expense. The Contractor Grantee shall, as a provision of this Agreementthe Agreement between the Grantee and the auditor, assure that DHS may make reasonable inquiries of the auditor relating to audit workpapers work papers and, furthermore, that DHS may review the auditor's workpapers work papers in support of the audit.