Common use of Financial audits and controls Clause in Contracts

Financial audits and controls. The EC may, at any time during the implementation of the Project and up to two years after the final payment of the DAPSI project (foreseen for January 2023), arrange for financial audits to be carried out, by external auditors, or by the EC services themselves including the European Anti‐Fraud office (XXXX) and the European Court of Auditors (ECA), on the beneficiaries. The audit procedure shall be deemed to be initiated on the date of receipt of the relevant letter sent by the EC. Such audits may cover financial, systemic and other aspects (such as accounting and management principles) relating to the proper execution of the Grant Agreement. They shall be carried out on a confidential basis. The beneficiary concerned shall make available directly to the EC all detailed information and data that may be requested by the EC or any representative authorised by it, with a view to verifying that the Grant Agreement is properly managed and performed in accordance with its provisions and that costs have been charged in compliance with it. This information and data must be precise, complete and effective. The beneficiary concerned shall keep the originals or, in exceptional cases, duly authenticated copies – including electronic copies ‐ of all documents relating to the Contract until 2026. These shall be made available to the EC where requested during any audit under the Grant Agreement. In order to carry out these audits, the beneficiary shall ensure that the EC´s services and any external body(ies) authorised by it have on‐the‐spot access at all reasonable times, notably to the beneficiary’s offices, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the project. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form. On the basis of the findings made during the financial audit, a provisional report shall be drawn up. It shall be sent by the EC or its authorised representative to the beneficiary concerned, which may make observations thereon within one month of receiving it. The EC may decide not to take into account observations conveyed or documents sent after that deadline. The final report shall be sent to the beneficiary concerned within two months of expiry of the aforesaid deadline. On the basis of the conclusions of the audit, the EC shall take all appropriate measures which it considers necessary, including the issuing of recovery orders regarding all or part of the payments made by it and the application of any applicable sanction. The European Court of Auditors shall have the same rights as the EC, notably right of access, for the purpose of checks and audits, without prejudice to its own rules. In addition, the EC may carry out on‐the‐spot checks and inspections in accordance with Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996 concerning on‐the‐spot checks and inspections carried out by the EC in order to protect the European Communities’ financial interests against fraud and other irregularities.

Financial audits and controls. The EC may, at any time during the implementation of the Project and up to two five years after the final payment end of the DAPSI EDI project (foreseen for January 202330 June 2021), arrange for financial audits to be carried out, by external auditors, or by the EC services themselves including the European Anti‐Fraud office (XXXX) and the European Court of Auditors (ECAOLAF), on the beneficiariesBeneficiary. The audit procedure shall be deemed to be initiated on the date of receipt of the relevant letter sent by the EC. Such audits may cover financial, systemic and other aspects (such as accounting and management principles) relating to the proper execution of the Grant Agreement. They shall be carried out on a confidential basis. The beneficiary concerned Beneficiary shall make available directly to the EC all detailed information and data that may be requested by the EC or any representative authorised by it, with a view to verifying that the Grant Agreement is properly managed and performed in accordance with its provisions and that costs have been charged in compliance with it. This information and data must be precise, complete and effective. The beneficiary concerned Beneficiary shall keep the originals or, in exceptional cases, duly authenticated copies – including electronic copies ‐ of all documents relating to the Contract until 2026. These shall be made available to the EC where requested during any audit under the Grant Agreement. In order to carry out these audits, the beneficiary Beneficiary shall ensure that the EC´s services and any external body(ies) authorised by it have on‐the‐spot access at all reasonable times, notably to the beneficiaryBeneficiary’s offices, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the project. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form. On the basis of the findings made during the financial audit, a provisional report shall be drawn up. It shall be sent by the EC or its authorised representative to the beneficiary concerned, which may make observations thereon within one month of receiving it. The EC may decide not to take into account observations conveyed or documents sent after that deadline. The final report shall be sent to the beneficiary concerned within two months of expiry of the aforesaid deadline. On the basis of the conclusions of the audit, the EC shall take all appropriate measures which it considers necessary, including the issuing of recovery orders regarding all or part of the payments made by it and the application of any applicable sanction. The European Court of Auditors shall have the same rights as the EC, notably right of access, for the purpose of checks and audits, without prejudice to its own rules. In addition, the EC may carry out on‐the‐spot checks and inspections in accordance with Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996 concerning on‐the‐spot checks and inspections carried out by the EC in order to protect the European Communities’ financial interests against fraud and other irregularities.

Financial audits and controls. The EC may, at any time during the implementation of the Project and up to two five years after the final payment end of the DAPSI REACH project (foreseen for January 202329 February 2024), arrange for financial audits to be carried out, by external auditors, or by the EC services themselves including the European Anti‐Fraud office (XXXX) and the European Court of Auditors (ECA), on the beneficiariesBeneficiary. The audit procedure shall be deemed to be initiated on the date of receipt of the relevant letter sent by the EC. Such audits may cover financial, systemic and other aspects (such as accounting and management principles) relating to the proper execution of the Grant Agreement. They shall be carried out on a confidential basis. The beneficiary concerned Beneficiary shall make available directly to the EC all detailed information and data that may be requested by the EC or any representative authorised by it, with a view to verifying that the Grant Agreement is properly managed and performed in accordance with its provisions and that costs have been charged in compliance with it. This information and data must be precise, complete and effective. The beneficiary concerned Beneficiary shall keep the originals or, in exceptional cases, duly authenticated copies – including electronic copies ‐ of all documents relating to the Contract until 20262029. These shall be made available to the EC where requested during any audit under the Grant Agreement. In order to carry out these audits, the beneficiary Beneficiary shall ensure that the EC´s services and any external body(ies) authorised by it have on‐the‐spot access at all reasonable times, notably to the beneficiaryBeneficiary’s offices, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the projectProject. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form. On the basis of the findings made during the financial audit, a provisional report shall be drawn up. It shall be sent by the EC or its authorised representative to the beneficiary Beneficiary concerned, which may make observations thereon within one month of receiving it. The EC may decide not to take into account observations conveyed or documents sent after that deadline. The final report shall be sent to the beneficiary concerned within two months of expiry of the aforesaid deadline. On the basis of the conclusions of the audit, the EC shall take all appropriate measures which it considers necessary, including the issuing of recovery orders regarding all or part of the payments made by it and the application of any applicable sanction. The European Court of Auditors shall have the same rights as the EC, notably right of access, for the purpose of checks and audits, without prejudice to its own rules. In addition, the EC may carry out on‐the‐spot checks and inspections in accordance with Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996 concerning on‐the‐spot checks and inspections carried out by the EC in order to protect the European Communities’ financial interests against fraud and other irregularities.one

Financial audits and controls. The EC may, at any time during the implementation of the Project sub-project and up to two five years after the final payment end of the DAPSI project (foreseen for January 2023)sub-project, arrange for financial audits [including financial] to be carried out, by external auditors, or by the EC services themselves themselves, including the European Anti‐Fraud Anti-Fraud office (XXXX) and the European Court of Auditors (ECA), on the beneficiaries. The audit procedure shall be deemed to be initiated on the date of receipt of the relevant letter sent by the EC. Such audits may cover financial, systemic systemic, and other aspects (such as accounting and management principles) relating to the proper execution of the Grant Agreement. They shall be carried out on a confidential basis. The beneficiary concerned Beneficiary shall make available directly to the EC all detailed information and data that may be requested by the EC or any representative authorised authorized by it, with a in view to of verifying that the Grant Agreement is properly managed and performed in accordance with its provisions and that costs have been charged in compliance with it. This information and data must be precise, complete complete, and effective. The beneficiary concerned Beneficiary shall keep the originals or, in exceptional cases, duly authenticated copies – (including electronic copies ‐ copies) of all documents relating related to the Contract until 2026Grant Agreement for up to five years from the end of the sub-project. These shall be made available to the EC where when requested during any audit under the Grant Agreement. In order to To carry out these audits, the beneficiary Beneficiary shall ensure that the EC´s services and any external body(ies) authorised authorized by it have on‐the‐spot on-the-spot access at all reasonable times, notably to the beneficiary’s Beneficiary's offices, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the Sub-project. They shall ensure that the information is readily available on the spot at the moment of the during an audit and, if so requested, that data be handed over in an appropriate form. On the basis of Based on the findings made during the financial audit, a provisional report shall be drawn up. It shall be sent by the EC or its authorised authorized representative to the beneficiary Beneficiary concerned, which may make observations thereon within one month of receiving it. The EC may decide not to take into account consider observations conveyed or documents sent after that deadline. The final report shall be sent to the beneficiary Beneficiary concerned within two months of expiry of the aforesaid deadline. On the basis of Based on the conclusions of the audit, the EC shall take all appropriate measures which it considers necessary, including the issuing of recovery orders regarding all or part of the payments made by it and the application of any applicable sanction. The European Court of Auditors shall have the same rights as the EC, notably right of access, for the purpose of checks and audits, without prejudice to its own rules. In addition, the EC may carry out on‐the‐spot on-the-spot checks and inspections in accordance with Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996 concerning on‐the‐spot on-the-spot checks and inspections carried out by the EC in order to protect the European Communities’ financial interests against fraud and other irregularities.

Financial audits and controls. The EC may, at any time during the implementation of the Project Experiment and up to two five years after the final payment end of the DAPSI EUHUBS4DATA project (foreseen for January 31 August 2023), arrange for financial audits to be carried out, by external auditors, or by the EC services themselves including the European Anti‐Fraud office (XXXX) and the European Court of Auditors (ECA), on the beneficiariesBeneficiary. The audit procedure shall be deemed to be initiated on the date of receipt of the relevant letter sent by the EC. Such audits may cover financial, systemic and other aspects (such as accounting and management principles) relating to the proper execution of the Grant Agreement, which includes the sub- grantees signed during the EUHubs4Data project execution. They shall be carried out on a confidential basis. The beneficiary concerned Beneficiary shall make available directly to the EC all detailed information and data that may be requested by the EC or any representative authorised by it, with a view to verifying that the Grant Sub-grant Agreement is properly managed and performed in accordance with its provisions and that costs have been charged in compliance with it. This information and data must be precise, complete and effective. The beneficiary concerned Beneficiary shall keep the originals or, in exceptional cases, duly authenticated copies – including electronic copies ‐ of all documents relating to the Contract until 20262028. These shall be made available to the EC where requested during any audit under the Grant Agreement. In order to carry out these audits, the beneficiary Beneficiary shall ensure that the EC´s services and any external body(ies) authorised by it have on‐the‐spot access at all reasonable times, notably to the beneficiaryBeneficiary’s offices, to its computer data, to its accounting data and to all the information needed to carry out those audits, including information on individual salaries of persons involved in the projectExperiment. They shall ensure that the information is readily available on the spot at the moment of the audit and, if so requested, that data be handed over in an appropriate form. On the basis of the findings made during the financial audit, a provisional report shall be drawn up. It shall be sent by the EC or its authorised representative to the beneficiary concerned, which may make observations thereon within one month of receiving it. The EC may decide not to take into account observations conveyed or documents sent after that deadline. The final report shall be sent to the beneficiary concerned within two months of expiry of the aforesaid deadline. On the basis of the conclusions of the audit, the EC shall take all appropriate measures which it considers necessary, including the issuing of recovery orders regarding all or part of the payments made by it and the application of any applicable sanction. The European Court of Auditors shall have the same rights as the EC, notably right of access, for the purpose of checks and audits, without prejudice to its own rules. In addition, the EC may carry out on‐the‐spot checks and inspections in accordance with Council Regulation (Euratom, EC) No 2185/96 of 11 November 1996 concerning on‐the‐spot checks and inspections carried out by the EC in order to protect the European Communities’ financial interests against fraud and other irregularities.