Grantee Requirements. To participate as a provider under this Contract, the Grantee must: 2.1 Ensure compliance with this Contract, including these Grantee Requirements. 2.2 Ensure compliance with all state and federal statutes and regulations, HHSC rules, policies, procedures, and guidelines governing the ECI program, included but not limited to, TAC Title 40, Part 2, Chapter 108 and TAC Title 1, Part 15, Chapter 392, Subchapter B. The foregoing rules in TAC Titles 1 and 40 as they relate to the ECI program may be further modified, revised, and moved within their existing titles or into TAC Title 26 during the term of the Contract. In the event of such modifications or moves, Grantee shall be required to comply with said rules.” 2.3 Maintain an appropriate contract administration system to ensure that all terms, conditions, and specifications of this Contract are met. 2.4 Comply with HHSC rules, policies, contract requirements, and applicable instruction manuals regarding the collection and timely submission of complete and accurate data. Ensure that complete and accurate data is entered into the Texas Kids Intervention Data System (“TKIDS”) by the established due dates and that there is adequate internal control, security and oversight for the approval and submission of such data. 2.5 Comply with all requirements under the Uniform Grant Management Standards (“UGMS”), currently available online at: xxxxx://xxxxxxx-xxx.xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-ma nagement/. The Texas Comptroller of Public Accounts, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times responsible for complying with the UGMS, including any revisions to the standards during the Contract term; 2.6 Ensure compliance with the HHSC Grant Technical Assistance Guide, currently available online at: xxxxx://xxx.xxxxx.xxx/doing-business-hhs/grants. HHSC, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times responsible for complying with the Grant Technical Assistance Guide, including any revisions to the standards during the Contract term; 2.7 Ensure that personnel paid from the funds received as a result of this Contract are duly licensed in good standing and/or qualified to perform the required services, or are otherwise qualified. 2.8 Maintain adequate staff to provide services throughout the term of this contract. 2.9 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections. 2.10 Ensure personnel have first aid and cardiopulmonary resuscitation (“CPR”) training that will have direct contact with families or children. 2.11 Cooperate with HHSC efforts to collect revenue for eligible costs that were not previously reimbursed by Medicaid or other payment sources. 2.12 Ensure that for each funding source approved in Grantee’s budget as locally collected federal, state, local, or private funds: the source is verifiable from Grantee’s records; funding from the source is not included as a contribution for any other program; program costs are necessary and reasonable for proper and efficient accomplishment of program objectives, and allowable and allocable under the applicable cost principles; and these funds are not paid by the Federal Government under any other award. 2.13 Implement the use of the HHSC ECI logo lockup, and meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program for marketing, public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee must ensure that its ECI program uses “ECI” as part of its program name. 2.14 Assist with the transition of families and children to other appropriate ECI programs in the event that the program is not approved for funding in a subsequent contract period, the service area is changed, or the contract is terminated. 2.15 Assist consenting parents in enrolling eligible children in Medicaid, CHIP, and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manual. 2.16 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of Attachment A to this Contract, and be in compliance with all applicable federal, state, and local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services provided by Xxxxxxx’s staff. Grantee must have provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. The provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC ECI, Grantee must submit to HHSC ECI, in a format specified by HHSC, the Texas Provider Identifier (“TPI”) and National Provider Identifier (“NPI”) number for each direct service staff within 60 days from the date of hire of the staff or when a contract for staff is implemented. Any exception to this requirement must be approved by HHSC. 2.17 Participate in the Random Moment Time Study (“RMTS”) as directed by HHSC and implemented by HHSC. 2.18 If recognized by the state of Texas as a governmental entity or as directed by HHSC, participate in the Texas Medicaid Administrative Claiming (“MAC”) program through a Medicaid Administrative Claiming Program contract with HHSC and meet all participation requirements. This includes completion and submission of MAC financial information for the last federal quarter in which Grantee provided services under this contract should Xxxxxxx’s contract be terminated or not renewed. 2.19 To the extent allowed by law, save and hold harmless HHSC, its employees and the state of Texas, from all liability, of any nature, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits, or damages of any character whatsoever resulting from injuries or damages sustained by the persons or property, resulting in whole, or in part from the performance, or omission of any employee, agent, or representative of Grantee. Xxxxxxx also agrees to indemnify and hold harmless HHSC, its employees and the state of Texas from any liability or negligence attributable, or that might be attributable, to HHSC, its employees or the state of Texas resulting, wholly or partially from the performance by Xxxxxxx, or Grantee’s agents or employees, of the contract. Grantee accepts liability for the performance of any of its personnel providing services under the terms of this contract. 2.20 Follow the interpretations in the Memorandum of Understanding (“MOU”) that HHSC entered into with the Department of Family and Protective Services (“DFPS”) to comply with the requirements of the Child Abuse Prevention and Treatment Act (“CAPTA”), 42 U.S.C. §5106a(b)(2)(B)(xxi), and 20 U.S.C. §1437, related to the referral of children, under age three who are involved in substantiated cases of child abuse or neglect, to early intervention services funded under Part C of the Individuals with Disabilities Education Act (“IDEA”) for a screening and take the actions required in the MOU unless it consults with HHSC and explains why it should not follow those interpretations or take those actions. 2.21 Grantee must review each employee’s background check to ensure that staff members who regularly enter regulated child care facilities or xxxxxx homes to provide ECI services do not have criminal convictions that would result in an absolute bar to entering them, in compliance with TAC Title 26, Part 1, Chapter 745, Subchapter F, Division 4, §745.661, and follow up appropriately on any other criminal convictions. The Grantee will provide, upon the request of HHSC, an electronic or hardcopy screenshot of either the confirmation screen or receipt of completed fingerprint based background check. 2.22 Grantee must complete a fingerprint-based criminal background check on every new hire, or any other person who will be working under the auspices of the Grantee, before the person has direct contact with children or families, including employees who have had a fingerprint- based check as a requirement of their professional licensure. Grantee must complete a fingerprint-based criminal background check renewal on any employee, or any other person who will be working under the auspices of the Grantee who has direct contact with children or families, at least every 24 months, unless the Grantee uses FBI Rap Back, and gets alerts of any new arrests and convictions. Employees who are covered by the FBI Rap Back service must complete fingerprint-based criminal background checks at least every five years. Employees deemed “unfingerprintable” by the Department of Public Safety or other fingerprinting entity must have a name-based background check completed every 24 months. If at any time a Grantee has reason to suspect an employee has been convicted of a crime specified in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310, they must complete a fingerprint-based criminal background check renewal on the employee in question. When reviewing background checks, the Grantee must comply with the requirements in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310 2.23 Grantee will develop, implement, and maintain program management systems including, but not limited to: accurate, auditable, correct and complete records of service access and service delivery; oversight of program’s compliance with all applicable laws, policies, and regulations; oversight of the program’s required performance standards and measures; systems to ensure the effective and efficient use of resources to deliver services to children and their families; and oversight for accepting referrals and initiating pre-enrollment processes that require that referral information be transferred to the appropriate Grantee within two business days if the family resides in another ECI Grantee’s service area.
Appears in 5 contracts
Samples: Early Childhood Intervention Services Grant Program Contract, Early Childhood Intervention Services Grant Program Contract, Early Childhood Intervention Services Grant Program Contract
Grantee Requirements. To participate as a provider under this Contract, the Grantee must:
2.1 2.1. Ensure compliance with this Contract, including these Grantee Requirements.
2.2 2.2. Ensure compliance with all applicable federal and state laws, rules, regulations, standards, guidelines, and policies in effect on the beginning date of this Contract unless amended, including but not limited to, the Rehabilitation Act of 1973, as amended by Public Law 114-95 (enacted December 10, 2015) and Texas Human Resources Code § 117.080.
2.3. Ensure compliance with all state and federal statutes and regulations, HHSC rules, policies, procedures, and guidelines governing the ECI programTexas ILS Program, included but not limited to357, TAC Title 40, Part 2, Chapter 108 that is available online and TAC Title 1, Part 15, Chapter 392, Subchapter B. can currently be accessed at: xxxxx://xxxxxx.xxx.xxxxx.xx.xx/public/readtac$ext.ViewTAC?tac_view=4&ti=26&pt The foregoing rules in TAC Titles 1 and 40 26 as they relate to the ECI program ILS Program may be further modified, revised, and moved within their existing titles title or into TAC Title 26 another title during the term of the Contract. In the event of such modifications or moves, Grantee shall be required to comply with said rules.”
2.3 Maintain an appropriate contract administration system to ensure that 2.4. Ensure and maintain compliance at all terms, conditions, times with the current HHSC Independent Living Base/Operational Grant Standards for Service Providers available online and specifications of this Contract are metcan currently be accessed at: xxxxx://xxx.xxx.xxxxx.xxx/handbooks/independent-living-baseoperational-grant- standards-service-providers as it may be modified or revised.
2.4 2.5. Comply with all revisions to the HHSC rules, policies, contract requirements, and applicable instruction manuals regarding the collection and timely submission of complete and accurate data. Ensure that complete and accurate data is entered into the Texas Kids Intervention Data System (“TKIDS”) Independent Living Base/Operational Grant Standards for Service Providers by the established due dates and that there is adequate internal controleffective date of the notice, security and oversight for the approval and submission of such data.
2.5 which 2.6. Comply with all requirements under 2 C.F.R. Part 200 and the Uniform Texas Grant Management Standards (“UGMS”), currently available online at: xxxxx://xxxxxxx-xxx.xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-ma nagement/. xxxxx://xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-management/. The Texas Comptroller of Public Accounts, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC CPA at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times always responsible for complying with the UGMSTxGMS, including any revisions to the standards during the Contract term;
2.6 Ensure compliance with the HHSC Grant Technical Assistance Guide, currently available online at: xxxxx://xxx.xxxxx.xxx/doing-business-hhs/grants. HHSC, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times responsible for complying with the Grant Technical Assistance Guide, including any revisions to the standards during the Contract term;
2.7 Ensure that personnel paid from the funds received as a result of this Contract are duly licensed in good standing and/or qualified to perform the required services, or are otherwise qualified.
2.8 Maintain adequate staff to provide services throughout the term of this contract.
2.9 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections.
2.10 Ensure personnel have first aid and cardiopulmonary resuscitation (“CPR”) training that will have direct contact with families or children.
2.11 Cooperate with HHSC efforts to collect revenue for eligible costs that were not previously reimbursed by Medicaid or other payment sources.
2.12 Ensure that for each funding source approved in Grantee’s budget as locally collected federal, state, local, or private funds: the source is verifiable from Grantee’s records; funding from the source is not included as a contribution for any other program; program costs are necessary and reasonable for proper and efficient accomplishment of program objectives, and allowable and allocable under the applicable cost principles; and these funds are not paid by the Federal Government under any other award.
2.13 Implement the use of the HHSC ECI logo lockup, and meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program for marketing, public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee must ensure that its ECI program uses “ECI” as part of its program name.
2.14 Assist with the transition of families and children to other appropriate ECI programs in the event that the program is not approved for funding in a subsequent contract period, the service area is changed, or the contract is terminated.
2.15 Assist consenting parents in enrolling eligible children in Medicaid, CHIP, and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manual.
2.16 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of Attachment A to this Contract, and be in compliance with all applicable federal, state, and local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services provided by Xxxxxxx’s staff. Grantee must have provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. The provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC ECI, Grantee must submit to HHSC ECI, in a format specified by HHSC, the Texas Provider Identifier (“TPI”) and National Provider Identifier (“NPI”) number for each direct service staff within 60 days from the date of hire of the staff or when a contract for staff is implemented. Any exception to this requirement must be approved by HHSC.
2.17 Participate in the Random Moment Time Study (“RMTS”) as directed by HHSC and implemented by HHSC.
2.18 If recognized by the state of Texas as a governmental entity or as directed by HHSC, participate in the Texas Medicaid Administrative Claiming (“MAC”) program through a Medicaid Administrative Claiming Program contract with HHSC and meet all participation requirements. This includes completion and submission of MAC financial information for the last federal quarter in which Grantee provided services under this contract should Xxxxxxx’s contract be terminated or not renewed.
2.19 To the extent allowed by law, save and hold harmless HHSC, its employees and the state of Texas, from all liability, of any nature, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits, or damages of any character whatsoever resulting from injuries or damages sustained by the persons or property, resulting in whole, or in part from the performance, or omission of any employee, agent, or representative of Grantee. Xxxxxxx also agrees to indemnify and hold harmless HHSC, its employees and the state of Texas from any liability or negligence attributable, or that might be attributable, to HHSC, its employees or the state of Texas resulting, wholly or partially from the performance by Xxxxxxx, or Grantee’s agents or employees, of the contract. Grantee accepts liability for the performance of any of its personnel providing services under the terms of this contract.
2.20 Follow the interpretations in the Memorandum of Understanding (“MOU”) that HHSC entered into with the Department of Family and Protective Services (“DFPS”) to comply with the requirements of the Child Abuse Prevention and Treatment Act (“CAPTA”), 42 U.S.C. §5106a(b)(2)(B)(xxi), and 20 U.S.C. §1437, related to the referral of children, under age three who are involved in substantiated cases of child abuse or neglect, to early intervention services funded under Part C of the Individuals with Disabilities Education Act (“IDEA”) for a screening and take the actions required in the MOU unless it consults with HHSC and explains why it should not follow those interpretations or take those actions.
2.21 Grantee must review each employee’s background check to ensure that staff members who regularly enter regulated child care facilities or xxxxxx homes to provide ECI services do not have criminal convictions that would result in an absolute bar to entering them, in compliance with TAC Title 26, Part 1, Chapter 745, Subchapter F, Division 4, §745.661, and follow up appropriately on any other criminal convictions. The Grantee will provide, upon the request of HHSC, an electronic or hardcopy screenshot of either the confirmation screen or receipt of completed fingerprint based background check.
2.22 Grantee must complete a fingerprint-based criminal background check on every new hire, or any other person who will be working under the auspices of the Grantee, before the person has direct contact with children or families, including employees who have had a fingerprint- based check as a requirement of their professional licensure. Grantee must complete a fingerprint-based criminal background check renewal on any employee, or any other person who will be working under the auspices of the Grantee who has direct contact with children or families, at least every 24 months, unless the Grantee uses FBI Rap Back, and gets alerts of any new arrests and convictions. Employees who are covered by the FBI Rap Back service must complete fingerprint-based criminal background checks at least every five years. Employees deemed “unfingerprintable” by the Department of Public Safety or other fingerprinting entity must have a name-based background check completed every 24 months. If at any time a Grantee has reason to suspect an employee has been convicted of a crime specified in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310, they must complete a fingerprint-based criminal background check renewal on the employee in question. When reviewing background checks, the Grantee must comply with the requirements in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310
2.23 Grantee will develop, implement, and maintain program management systems including, but not limited to: accurate, auditable, correct and complete records of service access and service delivery; oversight of program’s compliance with all applicable laws, policies, and regulations; oversight of the program’s required performance standards and measures; systems to ensure the effective and efficient use of resources to deliver services to children and their families; and oversight for accepting referrals and initiating pre-enrollment processes that require that referral information be transferred to the appropriate Grantee within two business days if the family resides in another ECI Grantee’s service area.
Appears in 2 contracts
Samples: Grant Agreement, Grant Agreement
Grantee Requirements. To participate as a provider under this Contract, the Grantee must:
2.1 2.1. Ensure compliance with this Contract, including these Grantee Requirements.
2.2 2.2. Ensure compliance with all applicable federal and state laws, rules, regulations, standards, guidelines, and policies in effect on the beginning date of this Contract unless amended, including but not limited to, the Rehabilitation Act of 1973, as amended by Public Law 114-95 (enacted December 10, 2015) and Texas Human Resources Code § 117.080.
2.3. Ensure compliance with all state and federal statutes and regulations, HHSC rules, policies, procedures, and guidelines governing the ECI programTexas ILS Program, included but not limited to, Texas Administrative Code TAC Title 40357, Part 2, Chapter 108 that is available online and TAC Title 1, Part 15, Chapter 392, Subchapter B. can currently be accessed at: xxxxx://xxxxxx.xxx.xxxxx.xx.xx/public/readtac$ext.ViewTAC?tac_view=4&ti=26&pt The foregoing rules in TAC Titles 1 and 40 26 as they relate to the ECI program ILS Program may be further modified, revised, and moved within their existing titles title or into TAC Title 26 another title during the term of the Contract. In the event of such modifications or moves, Grantee shall be required to comply with said rules.”
2.3 Maintain an appropriate contract administration system to ensure 2.4. Ensure and maintain compliance at all times with the current HHSC Independent Living Services Standards for Providers that all termsis available online and can currently be accessed at: xxxxx://xxx.xxx.xxxxx.xxx/handbooks/independent-living-services- standards-providers, conditions, and specifications of this Contract are metas it may be modified or revised.
2.4 2.5. Comply with all revisions to the HHSC rules, policies, contract requirements, and applicable instruction manuals regarding the collection and timely submission of complete and accurate data. Ensure that complete and accurate data is entered into the Texas Kids Intervention Data System (“TKIDS”) Independent Living Services Standards for Providers by the established due dates and that there is adequate internal controleffective date of the notice, security and oversight for the approval and submission of such data.
2.5 which may be revised at any time, in 2.6. Comply with all requirements under 2 C.F.R. Part 200 and the Uniform Texas Grant Management Standards (“UGMS”), currently available online at: xxxxx://xxxxxxx-xxx.xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-ma nagement/. TxGMS xxxxx://xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-management/. The Texas Comptroller of Public Accounts, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC CPA at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times always responsible for complying with the UGMSTxGMS, including any revisions to the standards during the Contract term;
2.6 Ensure compliance with the HHSC Grant Technical Assistance Guide, currently available online at: xxxxx://xxx.xxxxx.xxx/doing-business-hhs/grants. HHSC, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times responsible for complying with the Grant Technical Assistance Guide, including any revisions to the standards during the Contract term;
2.7 Ensure that personnel paid from the funds received as a result of this Contract are duly licensed in good standing and/or qualified to perform the required services, or are otherwise qualified.
2.8 Maintain adequate staff to provide services throughout the term of this contract.
2.9 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections.
2.10 Ensure personnel have first aid and cardiopulmonary resuscitation (“CPR”) training that will have direct contact with families or children.
2.11 Cooperate with HHSC efforts to collect revenue for eligible costs that were not previously reimbursed by Medicaid or other payment sources.
2.12 Ensure that for each funding source approved in Grantee’s budget as locally collected federal, state, local, or private funds: the source is verifiable from Grantee’s records; funding from the source is not included as a contribution for any other program; program costs are necessary and reasonable for proper and efficient accomplishment of program objectives, and allowable and allocable under the applicable cost principles; and these funds are not paid by the Federal Government under any other award.
2.13 Implement the use of the HHSC ECI logo lockup, and meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program for marketing, public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee must ensure that its ECI program uses “ECI” as part of its program name.
2.14 Assist with the transition of families and children to other appropriate ECI programs in the event that the program is not approved for funding in a subsequent contract period, the service area is changed, or the contract is terminated.
2.15 Assist consenting parents in enrolling eligible children in Medicaid, CHIP, and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manual.
2.16 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of Attachment A to this Contract, and be in compliance with all applicable federal, state, and local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services provided by Xxxxxxx’s staff. Grantee must have provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. The provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC ECI, Grantee must submit to HHSC ECI, in a format specified by HHSC, the Texas Provider Identifier (“TPI”) and National Provider Identifier (“NPI”) number for each direct service staff within 60 days from the date of hire of the staff or when a contract for staff is implemented. Any exception to this requirement must be approved by HHSC.
2.17 Participate in the Random Moment Time Study (“RMTS”) as directed by HHSC and implemented by HHSC.
2.18 If recognized by the state of Texas as a governmental entity or as directed by HHSC, participate in the Texas Medicaid Administrative Claiming (“MAC”) program through a Medicaid Administrative Claiming Program contract with HHSC and meet all participation requirements. This includes completion and submission of MAC financial information for the last federal quarter in which Grantee provided services under this contract should Xxxxxxx’s contract be terminated or not renewed.
2.19 To the extent allowed by law, save and hold harmless HHSC, its employees and the state of Texas, from all liability, of any nature, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits, or damages of any character whatsoever resulting from injuries or damages sustained by the persons or property, resulting in whole, or in part from the performance, or omission of any employee, agent, or representative of Grantee. Xxxxxxx also agrees to indemnify and hold harmless HHSC, its employees and the state of Texas from any liability or negligence attributable, or that might be attributable, to HHSC, its employees or the state of Texas resulting, wholly or partially from the performance by Xxxxxxx, or Grantee’s agents or employees, of the contract. Grantee accepts liability for the performance of any of its personnel providing services under the terms of this contract.
2.20 Follow the interpretations in the Memorandum of Understanding (“MOU”) that HHSC entered into with the Department of Family and Protective Services (“DFPS”) to comply with the requirements of the Child Abuse Prevention and Treatment Act (“CAPTA”), 42 U.S.C. §5106a(b)(2)(B)(xxi), and 20 U.S.C. §1437, related to the referral of children, under age three who are involved in substantiated cases of child abuse or neglect, to early intervention services funded under Part C of the Individuals with Disabilities Education Act (“IDEA”) for a screening and take the actions required in the MOU unless it consults with HHSC and explains why it should not follow those interpretations or take those actions.
2.21 Grantee must review each employee’s background check to ensure that staff members who regularly enter regulated child care facilities or xxxxxx homes to provide ECI services do not have criminal convictions that would result in an absolute bar to entering them, in compliance with TAC Title 26, Part 1, Chapter 745, Subchapter F, Division 4, §745.661, and follow up appropriately on any other criminal convictions. The Grantee will provide, upon the request of HHSC, an electronic or hardcopy screenshot of either the confirmation screen or receipt of completed fingerprint based background check.
2.22 Grantee must complete a fingerprint-based criminal background check on every new hire, or any other person who will be working under the auspices of the Grantee, before the person has direct contact with children or families, including employees who have had a fingerprint- based check as a requirement of their professional licensure. Grantee must complete a fingerprint-based criminal background check renewal on any employee, or any other person who will be working under the auspices of the Grantee who has direct contact with children or families, at least every 24 months, unless the Grantee uses FBI Rap Back, and gets alerts of any new arrests and convictions. Employees who are covered by the FBI Rap Back service must complete fingerprint-based criminal background checks at least every five years. Employees deemed “unfingerprintable” by the Department of Public Safety or other fingerprinting entity must have a name-based background check completed every 24 months. If at any time a Grantee has reason to suspect an employee has been convicted of a crime specified in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310, they must complete a fingerprint-based criminal background check renewal on the employee in question. When reviewing background checks, the Grantee must comply with the requirements in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310
2.23 Grantee will develop, implement, and maintain program management systems including, but not limited to: accurate, auditable, correct and complete records of service access and service delivery; oversight of program’s compliance with all applicable laws, policies, and regulations; oversight of the program’s required performance standards and measures; systems to ensure the effective and efficient use of resources to deliver services to children and their families; and oversight for accepting referrals and initiating pre-enrollment processes that require that referral information be transferred to the appropriate Grantee within two business days if the family resides in another ECI Grantee’s service area.
Appears in 2 contracts
Samples: Grant Agreement, Grant Agreement
Grantee Requirements. To participate as a provider under this Contract, the Grantee must:
2.1 2.1. Ensure compliance with this Contract, including these Grantee Requirements.
2.2 2.2. Ensure compliance with all applicable federal and state laws, rules, regulations, standards, guidelines, and policies in effect on the beginning date of this Contract unless amended, including but not limited to, the Rehabilitation Act of 1973, as amended by Public Law 114-95 (enacted December 10, 2015) and Texas Human Resources Code § 117.080.
2.3. Ensure compliance with all state and federal statutes and regulations, HHSC rules, policies, procedures, and guidelines governing the ECI programTexas ILS Program, included but not limited to357, TAC Title 40, Part 2, Chapter 108 that is available online and TAC Title 1, Part 15, Chapter 392, Subchapter B. can currently be accessed at: xxxxx://xxxxxx.xxx.xxxxx.xx.xx/public/readtac$ext.ViewTAC?tac_view=4&ti=26&pt The foregoing rules in TAC Titles 1 and 40 26 as they relate to the ECI program ILS Program may be further modified, revised, and moved within their existing titles title or into TAC Title 26 another title during the term of the Contract. In the event of such modifications or moves, Grantee shall be required to comply with said rules.”
2.3 Maintain an appropriate contract administration system to ensure that 2.4. Ensure and maintain compliance at all terms, conditions, times with the current HHSC Independent Living Base/Operational Grant Standards for Service Providers available online and specifications of this Contract are metcan currently be accessed at: xxxxx://xxx.xxx.xxxxx.xxx/handbooks/independent-living-baseoperational-grant- standards-service-providers as it may be modified or revised.
2.4 2.5. Comply with all revisions to the HHSC rules, policies, contract requirements, and applicable instruction manuals regarding the collection and timely submission of complete and accurate data. Ensure that complete and accurate data is entered into the Texas Kids Intervention Data System (“TKIDS”) Independent Living Base/Operational Grant Standards for Service Providers by the established due dates and that there is adequate internal controleffective date of the notice, security and oversight for the approval and submission of such data.
2.5 which 2.6. Comply with all requirements under 2 C.F.R. Part 200 and the Uniform Texas Grant Management Standards (“UGMS”), currently available online line at: xxxxx://xxxxxxx-xxx.xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-ma nagement/. xxxxx://xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-management/. The Texas Comptroller of Public Accounts, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC CPA at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times always responsible for complying with the UGMSTxGMS, including any revisions to the standards during the Contract term;
2.6 Ensure compliance with the HHSC Grant Technical Assistance Guide, currently available online at: xxxxx://xxx.xxxxx.xxx/doing-business-hhs/grants. HHSC, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times responsible for complying with the Grant Technical Assistance Guide, including any revisions to the standards during the Contract term;
2.7 Ensure that personnel paid from the funds received as a result of this Contract are duly licensed in good standing and/or qualified to perform the required services, or are otherwise qualified.
2.8 Maintain adequate staff to provide services throughout the term of this contract.
2.9 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections.
2.10 Ensure personnel have first aid and cardiopulmonary resuscitation (“CPR”) training that will have direct contact with families or children.
2.11 Cooperate with HHSC efforts to collect revenue for eligible costs that were not previously reimbursed by Medicaid or other payment sources.
2.12 Ensure that for each funding source approved in Grantee’s budget as locally collected federal, state, local, or private funds: the source is verifiable from Grantee’s records; funding from the source is not included as a contribution for any other program; program costs are necessary and reasonable for proper and efficient accomplishment of program objectives, and allowable and allocable under the applicable cost principles; and these funds are not paid by the Federal Government under any other award.
2.13 Implement the use of the HHSC ECI logo lockup, and meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program for marketing, public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee must ensure that its ECI program uses “ECI” as part of its program name.
2.14 Assist with the transition of families and children to other appropriate ECI programs in the event that the program is not approved for funding in a subsequent contract period, the service area is changed, or the contract is terminated.
2.15 Assist consenting parents in enrolling eligible children in Medicaid, CHIP, and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manual.
2.16 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of Attachment A to this Contract, and be in compliance with all applicable federal, state, and local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services provided by Xxxxxxx’s staff. Grantee must have provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. The provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC ECI, Grantee must submit to HHSC ECI, in a format specified by HHSC, the Texas Provider Identifier (“TPI”) and National Provider Identifier (“NPI”) number for each direct service staff within 60 days from the date of hire of the staff or when a contract for staff is implemented. Any exception to this requirement must be approved by HHSC.
2.17 Participate in the Random Moment Time Study (“RMTS”) as directed by HHSC and implemented by HHSC.
2.18 If recognized by the state of Texas as a governmental entity or as directed by HHSC, participate in the Texas Medicaid Administrative Claiming (“MAC”) program through a Medicaid Administrative Claiming Program contract with HHSC and meet all participation requirements. This includes completion and submission of MAC financial information for the last federal quarter in which Grantee provided services under this contract should Xxxxxxx’s contract be terminated or not renewed.
2.19 To the extent allowed by law, save and hold harmless HHSC, its employees and the state of Texas, from all liability, of any nature, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits, or damages of any character whatsoever resulting from injuries or damages sustained by the persons or property, resulting in whole, or in part from the performance, or omission of any employee, agent, or representative of Grantee. Xxxxxxx also agrees to indemnify and hold harmless HHSC, its employees and the state of Texas from any liability or negligence attributable, or that might be attributable, to HHSC, its employees or the state of Texas resulting, wholly or partially from the performance by Xxxxxxx, or Grantee’s agents or employees, of the contract. Grantee accepts liability for the performance of any of its personnel providing services under the terms of this contract.
2.20 Follow the interpretations in the Memorandum of Understanding (“MOU”) that HHSC entered into with the Department of Family and Protective Services (“DFPS”) to comply with the requirements of the Child Abuse Prevention and Treatment Act (“CAPTA”), 42 U.S.C. §5106a(b)(2)(B)(xxi), and 20 U.S.C. §1437, related to the referral of children, under age three who are involved in substantiated cases of child abuse or neglect, to early intervention services funded under Part C of the Individuals with Disabilities Education Act (“IDEA”) for a screening and take the actions required in the MOU unless it consults with HHSC and explains why it should not follow those interpretations or take those actions.
2.21 Grantee must review each employee’s background check to ensure that staff members who regularly enter regulated child care facilities or xxxxxx homes to provide ECI services do not have criminal convictions that would result in an absolute bar to entering them, in compliance with TAC Title 26, Part 1, Chapter 745, Subchapter F, Division 4, §745.661, and follow up appropriately on any other criminal convictions. The Grantee will provide, upon the request of HHSC, an electronic or hardcopy screenshot of either the confirmation screen or receipt of completed fingerprint based background check.
2.22 Grantee must complete a fingerprint-based criminal background check on every new hire, or any other person who will be working under the auspices of the Grantee, before the person has direct contact with children or families, including employees who have had a fingerprint- based check as a requirement of their professional licensure. Grantee must complete a fingerprint-based criminal background check renewal on any employee, or any other person who will be working under the auspices of the Grantee who has direct contact with children or families, at least every 24 months, unless the Grantee uses FBI Rap Back, and gets alerts of any new arrests and convictions. Employees who are covered by the FBI Rap Back service must complete fingerprint-based criminal background checks at least every five years. Employees deemed “unfingerprintable” by the Department of Public Safety or other fingerprinting entity must have a name-based background check completed every 24 months. If at any time a Grantee has reason to suspect an employee has been convicted of a crime specified in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310, they must complete a fingerprint-based criminal background check renewal on the employee in question. When reviewing background checks, the Grantee must comply with the requirements in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310
2.23 Grantee will develop, implement, and maintain program management systems including, but not limited to: accurate, auditable, correct and complete records of service access and service delivery; oversight of program’s compliance with all applicable laws, policies, and regulations; oversight of the program’s required performance standards and measures; systems to ensure the effective and efficient use of resources to deliver services to children and their families; and oversight for accepting referrals and initiating pre-enrollment processes that require that referral information be transferred to the appropriate Grantee within two business days if the family resides in another ECI Grantee’s service area.
Appears in 1 contract
Samples: Grant Agreement
Grantee Requirements. To participate as a provider under this Contract, the Grantee must:
2.1 2.1. Ensure compliance with this Contract, including these Grantee Requirements.
2.2 2.2. Ensure compliance with all applicable federal and state laws, rules, regulations, standards, guidelines, and policies in effect on the beginning date of this Contract unless amended, including but not limited to, the Rehabilitation Act of 1973, as amended by Public Law 114-95 (enacted December 10, 2015) and Texas Human Resources Code § 117.080.
2.3. Ensure compliance with all state and federal statutes and regulations, HHSC rules, policies, procedures, and guidelines governing the ECI programTexas ILS Program, included but not limited to357, TAC Title 40, Part 2, Chapter 108 that is available online and TAC Title 1, Part 15, Chapter 392, Subchapter B. can currently be accessed at: xxxxx://xxxxxx.xxx.xxxxx.xx.xx/public/readtac$ext.ViewTAC?tac_view=4&ti=26&pt The foregoing rules in TAC Titles 1 and 40 26 as they relate to the ECI program ILS Program may be further modified, revised, and moved within their existing titles title or into TAC Title 26 another title during the term of the Contract. In the event of such modifications or moves, Grantee shall be required to comply with said rules.”
2.3 Maintain an appropriate contract administration system to ensure that 2.4. Ensure and maintain compliance at all terms, conditions, times with the current HHSC Independent Living Base/Operational Grant Standards for Service Providers available online and specifications of this Contract are metcan currently be accessed at: xxxxx://xxx.xxx.xxxxx.xxx/handbooks/independent-living-baseoperational-grant- standards-service-providers as it may be modified or revised.
2.4 2.5. Comply with all revisions to the HHSC rules, policies, contract requirements, and applicable instruction manuals regarding the collection and timely submission of complete and accurate data. Ensure that complete and accurate data is entered into the Texas Kids Intervention Data System (“TKIDS”) Independent Living Base/Operational Grant Standards for Service Providers by the established due dates and that there is adequate internal controleffective date of the notice, security and oversight for the approval and submission of such data.
2.5 which 2.6. Comply with all requirements under 2 C.F.R. Part 200 and the Uniform Texas Grant Management Standards (“UGMS”), currently available online at: xxxxx://xxxxxxx-xxx.xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-ma nagement/. xxxxx://xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-management/. The Texas Comptroller of Public Accounts, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC CPA at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times always responsible for complying with the UGMSTxGMS, including any revisions to the standards during the Contract term;
2.6 Ensure compliance with the HHSC Grant Technical Assistance Guide, currently available online at: xxxxx://xxx.xxxxx.xxx/doing-business-hhs/grants. HHSC, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times responsible for complying with the Grant Technical Assistance Guide, including any revisions to the standards during the Contract term;
2.7 Ensure that personnel paid from the funds received as a result of this Contract are duly licensed in good standing and/or qualified to perform the required services, or are otherwise qualified.
2.8 Maintain adequate staff to provide services throughout the term of this contract.
2.9 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections.
2.10 Ensure personnel have first aid and cardiopulmonary resuscitation (“CPR”) training that will have direct contact with families or children.
2.11 Cooperate with HHSC efforts to collect revenue for eligible costs that were not previously reimbursed by Medicaid or other payment sources.
2.12 Ensure that for each funding source approved in Grantee’s budget as locally collected federal, state, local, or private funds: the source is verifiable from Grantee’s records; funding from the source is not included as a contribution for any other program; program costs are necessary and reasonable for proper and efficient accomplishment of program objectives, and allowable and allocable under the applicable cost principles; and these funds are not paid by the Federal Government under any other award.
2.13 Implement the use of the HHSC ECI logo lockup, and meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program for marketing, public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee must ensure that its ECI program uses “ECI” as part of its program name.
2.14 Assist with the transition of families and children to other appropriate ECI programs in the event that the program is not approved for funding in a subsequent contract period, the service area is changed, or the contract is terminated.
2.15 Assist consenting parents in enrolling eligible children in Medicaid, CHIP, and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manual.
2.16 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of Attachment A to this Contract, and be in compliance with all applicable federal, state, and local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services provided by Xxxxxxx’s staff. Grantee must have provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. The provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC ECI, Grantee must submit to HHSC ECI, in a format specified by HHSC, the Texas Provider Identifier (“TPI”) and National Provider Identifier (“NPI”) number for each direct service staff within 60 days from the date of hire of the staff or when a contract for staff is implemented. Any exception to this requirement must be approved by HHSC.
2.17 Participate in the Random Moment Time Study (“RMTS”) as directed by HHSC and implemented by HHSC.
2.18 If recognized by the state of Texas as a governmental entity or as directed by HHSC, participate in the Texas Medicaid Administrative Claiming (“MAC”) program through a Medicaid Administrative Claiming Program contract with HHSC and meet all participation requirements. This includes completion and submission of MAC financial information for the last federal quarter in which Grantee provided services under this contract should Xxxxxxx’s contract be terminated or not renewed.
2.19 To the extent allowed by law, save and hold harmless HHSC, its employees and the state of Texas, from all liability, of any nature, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits, or damages of any character whatsoever resulting from injuries or damages sustained by the persons or property, resulting in whole, or in part from the performance, or omission of any employee, agent, or representative of Grantee. Xxxxxxx also agrees to indemnify and hold harmless HHSC, its employees and the state of Texas from any liability or negligence attributable, or that might be attributable, to HHSC, its employees or the state of Texas resulting, wholly or partially from the performance by Xxxxxxx, or Grantee’s agents or employees, of the contract. Grantee accepts liability for the performance of any of its personnel providing services under the terms of this contract.
2.20 Follow the interpretations in the Memorandum of Understanding (“MOU”) that HHSC entered into with the Department of Family and Protective Services (“DFPS”) to comply with the requirements of the Child Abuse Prevention and Treatment Act (“CAPTA”), 42 U.S.C. §5106a(b)(2)(B)(xxi), and 20 U.S.C. §1437, related to the referral of children, under age three who are involved in substantiated cases of child abuse or neglect, to early intervention services funded under Part C of the Individuals with Disabilities Education Act (“IDEA”) for a screening and take the actions required in the MOU unless it consults with HHSC and explains why it should not follow those interpretations or take those actions.
2.21 Grantee must review each employee’s background check to ensure that staff members who regularly enter regulated child care facilities or xxxxxx homes to provide ECI services do not have criminal convictions that would result in an absolute bar to entering them, in compliance with TAC Title 26, Part 1, Chapter 745, Subchapter F, Division 4, §745.661, and follow up appropriately on any other criminal convictions. The Grantee will provide, upon the request of HHSC, an electronic or hardcopy screenshot of either the confirmation screen or receipt of completed fingerprint based background check.
2.22 Grantee must complete a fingerprint-based criminal background check on every new hire, or any other person who will be working under the auspices of the Grantee, before the person has direct contact with children or families, including employees who have had a fingerprint- based check as a requirement of their professional licensure. Grantee must complete a fingerprint-based criminal background check renewal on any employee, or any other person who will be working under the auspices of the Grantee who has direct contact with children or families, at least every 24 months, unless the Grantee uses FBI Rap Back, and gets alerts of any new arrests and convictions. Employees who are covered by the FBI Rap Back service must complete fingerprint-based criminal background checks at least every five years. Employees deemed “unfingerprintable” by the Department of Public Safety or other fingerprinting entity must have a name-based background check completed every 24 months. If at any time a Grantee has reason to suspect an employee has been convicted of a crime specified in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310, they must complete a fingerprint-based criminal background check renewal on the employee in question. When reviewing background checks, the Grantee must comply with the requirements in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310
2.23 Grantee will develop, implement, and maintain program management systems including, but not limited to: accurate, auditable, correct and complete records of service access and service delivery; oversight of program’s compliance with all applicable laws, policies, and regulations; oversight of the program’s required performance standards and measures; systems to ensure the effective and efficient use of resources to deliver services to children and their families; and oversight for accepting referrals and initiating pre-enrollment processes that require that referral information be transferred to the appropriate Grantee within two business days if the family resides in another ECI Grantee’s service area.
Appears in 1 contract
Samples: Grant Agreement
Grantee Requirements. To participate as a provider under this Contract, the Grantee must:
2.1 2.1. Ensure compliance with this Contract, including these Grantee Requirements.
2.2 2.2. Ensure compliance with all applicable federal and state laws, rules, regulations, standards, guidelines, and policies in effect on the beginning date of this Contract unless amended, including but not limited to, the Rehabilitation Act of 1973, as amended by Public Law 114-95 (enacted December 10, 2015) and Texas Human Resources Code § 117.080.
2.3. Ensure compliance with all state and federal statutes and regulations, HHSC rules, policies, procedures, and guidelines governing the ECI programTexas ILS Program, included but not limited to357, TAC Title 40, Part 2, Chapter 108 that is available online and TAC Title 1, Part 15, Chapter 392, Subchapter B. can currently be accessed at: xxxxx://xxxxxx.xxx.xxxxx.xx.xx/public/readtac$ext.ViewTAC?tac_view=4&ti=26&pt The foregoing rules in TAC Titles 1 and 40 26 as they relate to the ECI program ILS Program may be further modified, revised, and moved within their existing titles title or into TAC Title 26 another title during the term of the Contract. In the event of such modifications or moves, Grantee shall be required to comply with said rules.”
2.3 Maintain an appropriate contract administration system to ensure that 2.4. Ensure and maintain compliance at all terms, conditions, times with the current HHSC Independent Living Base/Operational Grant Standards for Service Providers available online and specifications of this Contract are metcan currently be accessed at: xxxxx://xxx.xxx.xxxxx.xxx/handbooks/independent-living-baseoperational-grant- standards-service-providers as it may be modified or revised.
2.4 2.5. Comply with all revisions to the HHSC rules, policies, contract requirements, and applicable instruction manuals regarding the collection and timely submission of complete and accurate data. Ensure that complete and accurate data is entered into the Texas Kids Intervention Data System (“TKIDS”) Independent Living Base/Operational Grant Standards for Service Providers by the established due dates and that there is adequate internal controleffective date of the notice, security and oversight for the approval and submission of such datawhich eemed necessary.
2.5 2.6. Comply with all requirements under 2 C.F.R. Part 200 and the Uniform Texas Grant Management Standards (“UGMS”), currently available online at: xxxxx://xxxxxxx-xxx.xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-ma nagement/. xxxxx://xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-management/. The Texas Comptroller of Public Accounts, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC CPA at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times always responsible for complying with the UGMSTxGMS, including any revisions to the standards during the Contract term;.
2.6 2.7. Ensure compliance with the HHSC Grant Technical Assistance Guide, currently available online at: xxxxx://xxx.xxxxx.xxx/doing-business-hhs/grants. HHSC, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times always responsible for complying with the HHSC Grant Technical Assistance Guide, including any revisions to the standards during the Contract term;
2.7 Ensure that personnel paid from the funds received as a result of this Contract are duly licensed in good standing and/or qualified to perform the required services, or are otherwise qualified. Code Chapter 2251.
2.8 Maintain adequate staff to provide services throughout the term of this contract.
2.9 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections.
2.10 Ensure personnel have first aid and cardiopulmonary resuscitation (“CPR”) training that will have direct contact with families or children.
2.11 Cooperate with HHSC efforts to collect revenue for eligible costs that were not previously reimbursed by Medicaid or other payment sources.
2.12 Ensure that for each funding source approved in Grantee’s budget as locally collected federal, state, local, or private funds: the source is verifiable from Grantee’s records; funding from the source is not included as a contribution for any other program; program costs are necessary and reasonable for proper and efficient accomplishment of program objectives, and allowable and allocable under the applicable cost principles; and these funds are not paid by the Federal Government under any other award.
2.13 Implement the use of the HHSC ECI logo lockup, and meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program for marketing, public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee must ensure that its ECI program uses “ECI” as part of its program name.
2.14 Assist with the transition of families and children to other appropriate ECI programs in the event that the program is not approved for funding in a subsequent contract period, the service area is changed, or the contract is terminated.
2.15 Assist consenting parents in enrolling eligible children in Medicaid, CHIP, and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manual.
2.16 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of Attachment A to this Contract, and be in compliance with all applicable federal, state, and local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services provided by Xxxxxxx’s staff. Grantee must have provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. The provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC ECI, Grantee must submit to HHSC ECI, in a format specified by HHSC, the Texas Provider Identifier (“TPI”) and National Provider Identifier (“NPI”) number for each direct service staff within 60 days from the date of hire of the staff or when a contract for staff is implemented. Any exception to this requirement must be approved by HHSC.
2.17 Participate in the Random Moment Time Study (“RMTS”) as directed by HHSC and implemented by HHSC.
2.18 If recognized by the state of Texas as a governmental entity or as directed by HHSC, participate in the Texas Medicaid Administrative Claiming (“MAC”) program through a Medicaid Administrative Claiming Program contract with HHSC and meet all participation requirements. This includes completion and submission of MAC financial information for the last federal quarter in which Grantee provided services under this contract should Xxxxxxx’s contract be terminated or not renewed.
2.19 To the extent allowed by law, save and hold harmless HHSC, its employees and the state of Texas, from all liability, of any nature, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits, or damages of any character whatsoever resulting from injuries or damages sustained by the persons or property, resulting in whole, or in part from the performance, or omission of any employee, agent, or representative of Grantee. Xxxxxxx also agrees to indemnify and hold harmless HHSC, its employees and the state of Texas from any liability or negligence attributable, or that might be attributable, to HHSC, its employees or the state of Texas resulting, wholly or partially from the performance by Xxxxxxx, or Grantee’s agents or employees, of the contract. Grantee accepts liability for the performance of any of its personnel providing services under the terms of this contract.
2.20 Follow the interpretations in the Memorandum of Understanding (“MOU”) that HHSC entered into with the Department of Family and Protective Services (“DFPS”) to comply with the requirements of the Child Abuse Prevention and Treatment Act (“CAPTA”), 42 U.S.C. §5106a(b)(2)(B)(xxi), and 20 U.S.C. §1437, related to the referral of children, under age three who are involved in substantiated cases of child abuse or neglect, to early intervention services funded under Part C of the Individuals with Disabilities Education Act (“IDEA”) for a screening and take the actions required in the MOU unless it consults with HHSC and explains why it should not follow those interpretations or take those actions.
2.21 Grantee must review each employee’s background check to ensure that staff members who regularly enter regulated child care facilities or xxxxxx homes to provide ECI services do not have criminal convictions that would result in an absolute bar to entering them, in compliance with TAC Title 26, Part 1, Chapter 745, Subchapter F, Division 4, §745.661, and follow up appropriately on any other criminal convictions. The Grantee will provide, upon the request of HHSC, an electronic or hardcopy screenshot of either the confirmation screen or receipt of completed fingerprint based background check.
2.22 Grantee must complete a fingerprint-based criminal background check on every new hire, or any other person who will be working under the auspices of the Grantee, before the person has direct contact with children or families, including employees who have had a fingerprint- based check as a requirement of their professional licensure. Grantee must complete a fingerprint-based criminal background check renewal on any employee, or any other person who will be working under the auspices of the Grantee who has direct contact with children or families, at least every 24 months, unless the Grantee uses FBI Rap Back, and gets alerts of any new arrests and convictions. Employees who are covered by the FBI Rap Back service must complete fingerprint-based criminal background checks at least every five years. Employees deemed “unfingerprintable” by the Department of Public Safety or other fingerprinting entity must have a name-based background check completed every 24 months. If at any time a Grantee has reason to suspect an employee has been convicted of a crime specified in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310, they must complete a fingerprint-based criminal background check renewal on the employee in question. When reviewing background checks, the Grantee must comply with the requirements in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310
2.23 Grantee will develop, implement, and maintain program management systems including, but not limited to: accurate, auditable, correct and complete records of service access and service delivery; oversight of program’s compliance with all applicable laws, policies, and regulations; oversight of the program’s required performance standards and measures; systems to ensure the effective and efficient use of resources to deliver services to children and their families; and oversight for accepting referrals and initiating pre-enrollment processes that require that referral information be transferred to the appropriate Grantee within two business days if the family resides in another ECI Grantee’s service area.
Appears in 1 contract
Samples: Grant Agreement
Grantee Requirements. To participate as a provider under this Contract, the Grantee must:
2.1 Ensure compliance with this Contract, including these Grantee Requirements.
2.2 Ensure compliance with all state and federal statutes and regulations, HHSC rules, policies, procedures, and guidelines governing the ECI program, included but not limited to, TAC Title 40, Part 2, Chapter 108 and TAC Title 26 Tex. Admin. Code pt. 1, Part Ch. 350 and 1 Tex. Admin. Code pt. 15, Chapter Ch. 392, Subchapter subch. B. The foregoing rules in TAC Tex. Admin Code Titles 1 and 40 26, as they relate to the ECI program program, may be further modified, revised, and moved within their existing titles or into TAC Title 26 Tex. Admin. Code during the term of the Contract. In the event of such modifications or moves, Grantee shall be required to comply with said rules.”
2.3 Maintain an appropriate contract Contract administration system to ensure that all terms, conditions, and specifications of this Contract are met.
2.4 Comply with HHSC rules, policies, contract Contract requirements, and applicable instruction manuals regarding the collection and timely submission of complete and accurate data. Ensure that complete and accurate data is entered into the Texas Kids Intervention Data System (“TKIDS”) by the established due dates dates, and ensure that there is adequate internal control, security and oversight for the approval and submission of such data.
2.5 Comply with all requirements under the Uniform Texas Grant Management Standards (“UGMSTxGMS”), currently available online at: xxxxx://xxxxxxx-xxx.xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-ma nagement/. online. The Texas Comptroller of Public Accounts, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times responsible for complying with the UGMSTxGMS, including any revisions to the standards during the Contract term;Contractterm.
2.6 Ensure compliance with the HHSC Grant Technical Assistance Guide, currently available online at: xxxxx://xxx.xxxxx.xxx/doing-business-hhs/grants. HHSC, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times responsible for complying with the Grant Technical Assistance Guide, including any revisions to the standards during the Contract term;
2.7 Ensure that personnel paid from the funds received as a result of this Contract are duly licensed in good standing and/or qualified to perform the required services, or are otherwise qualified.
2.8 Maintain adequate staff to provide services throughout the term of this contract.
2.9 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections.
2.10 Ensure personnel have first aid and cardiopulmonary resuscitation (“CPR”) training that will have direct contact with families or children.
2.11 Cooperate with HHSC efforts to collect revenue for eligible costs that were not previously reimbursed by Medicaid or other payment sources.
2.12 2.7 Ensure that for each funding source approved in Grantee’s budget as locally collected federal, state, local, or private funds: the source is verifiable from Grantee’s records; funding from the source is not included as a contribution for any other program; program costs are necessary and reasonable for proper and efficient accomplishment of program objectives, and allowable and allocable under the applicable cost principles; and these funds are not paid by the Federal Government under any other award.
2.13 Implement 2.8 Maintain adequate staff to provide services throughout the use term of the HHSC ECI logo lockup, and meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program for marketing, public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee must ensure that its ECI program uses “ECI” as part of its program namethis Contract.
2.14 Assist with 2.9 Ensure that personnel paid from the transition funds received as a result of families and children this Contract are duly licensed in good standing and/or qualified to other appropriate ECI programs in perform the event that the program is not approved for funding in a subsequent contract period, the service area is changedrequired services, or the contract is terminatedare otherwise qualified.
2.15 Assist consenting parents in enrolling eligible 2.10 Ensure that personnel who have direct contact with families or children in Medicaid, CHIP, have first aid and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manualcardiopulmonary resuscitation (“CPR”) training.
2.16 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of Attachment A to this Contract, and be in compliance with all applicable federal, state, and local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services provided by Xxxxxxx’s staff. Grantee must have provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. The provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC ECI, Grantee must submit to HHSC ECI, in a format specified by HHSC, the Texas Provider Identifier (“TPI”) and National Provider Identifier (“NPI”) number for each direct service staff within 60 days from the date of hire of the staff or when a contract for staff is implemented. Any exception to this requirement must be approved by HHSC.
2.17 Participate in the Random Moment Time Study (“RMTS”) as directed by HHSC and implemented by HHSC.
2.18 If recognized by the state of Texas as a governmental entity or as directed by HHSC, participate in the Texas Medicaid Administrative Claiming (“MAC”) program through a Medicaid Administrative Claiming Program contract with HHSC and meet all participation requirements. This includes completion and submission of MAC financial information for the last federal quarter in which Grantee provided services under this contract should Xxxxxxx’s contract be terminated or not renewed.
2.19 To the extent allowed by law, save and hold harmless HHSC, its employees and the state of Texas, from all liability, of any nature, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits, or damages of any character whatsoever resulting from injuries or damages sustained by the persons or property, resulting in whole, or in part from the performance, or omission of any employee, agent, or representative of Grantee. Xxxxxxx also agrees to indemnify and hold harmless HHSC, its employees and the state of Texas from any liability or negligence attributable, or that might be attributable, to HHSC, its employees or the state of Texas resulting, wholly or partially from the performance by Xxxxxxx, or Grantee’s agents or employees, of the contract. Grantee accepts liability for the performance of any of its personnel providing services under the terms of this contract.
2.20 Follow the interpretations in the Memorandum of Understanding (“MOU”) that HHSC entered into with the Department of Family and Protective Services (“DFPS”) to comply with the requirements of the Child Abuse Prevention and Treatment Act (“CAPTA”), 42 U.S.C. §5106a(b)(2)(B)(xxi), and 20 U.S.C. §1437, related to the referral of children, under age three who are involved in substantiated cases of child abuse or neglect, to early intervention services funded under Part C of the Individuals with Disabilities Education Act (“IDEA”) for a screening and take the actions required in the MOU unless it consults with HHSC and explains why it should not follow those interpretations or take those actions.
2.21 Grantee must review 2.11 Review each employee’s background check to ensure that staff members who regularly enter regulated child care childcare facilities or xxxxxx homes to provide ECI services do not have criminal convictions that would result in an absolute bar to entering them, in compliance with TAC Title 26, Part 26 Tex. Admin. Code pt. 1, Chapter Ch. 745, Subchapter subch. F, Division div. 4, §§ 745.661, and follow up appropriately on any other criminal convictions. The Grantee will shall provide, upon the request of HHSC, an electronic or hardcopy screenshot of either the confirmation screen or receipt of completed fingerprint fingerprint-based background check.
2.22 Grantee must complete 2.12 Complete a fingerprint-based criminal background check on every new hire, or any other person who will be working under the auspices of the Grantee, before the person has direct contact with children or families, including employees who have had a fingerprint- fingerprint-based check as a requirement of their professional licensure. Grantee must complete a fingerprint-fingerprint- based criminal background check renewal on any employee, or any other person who will be working under the auspices of the Grantee who has direct contact with children or families, at least every 24 months, unless the Grantee uses FBI Rap Back, and gets alerts of any new arrests and convictions. Employees who are covered by the FBI Rap Back service must complete fingerprint-based criminal background checks at least every five years. Employees deemed “unfingerprintable” by the Department of Public Safety or other fingerprinting entity must have a name-based background check completed every 24 months. If at any time a Grantee has reason to suspect an employee has been convicted of a crime specified in TAC Title 4026 Tex. Admin. Code pt. 1, Part 2Ch. 350, Chapter 108, Subchapter subch. C, §108.310§ 350.310, they must complete a fingerprint-based criminal background check renewal on the employee in question. When reviewing background checks, the Grantee must comply with the requirements in TAC Title 4026 Tex. Admin Code pt. 1, Part 2Ch. 350, Chapter 108, Subchapter subch. C, §108.310§ 350.310.
2.23 2.13 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections.
2.14 Meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program for marketing, public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee will developmust ensure that its ECI program uses “ECI” as part of its program name.
2.15 Assist with the transition of families and children to other appropriate ECI programs in the event that the program is not approved for funding in a subsequent Contract period, the service area is changed, or the Contract is terminated. In the event of termination or non- renewal, the Grantee must continue and successfully perform all contractual responsibilities until the effective date of Contract termination. HHSC reserves all available rights and remedies following termination or non-renewal.
2.16 Assist consenting parents in enrolling eligible children in Medicaid, CHIP, and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manual.
2.17 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of Attachment A to this Contract, and be in compliance with all applicable federal, state, and local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must make and document a good-faith effort to enter into provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services provided by Xxxxxxx’s staff. Grantee must have provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. The provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC, Grantee must submit to HHSC, in a format specified by HHSC, the Texas Provider Identifier (“TPI”) and National Provider Identifier (“NPI”) number for each direct service staff within 60 days from the date of hire of the staff or when a contract for staff is implemented. Any exception to this requirement must be approved by HHSC.
2.18 Enroll with the 2-1-1 Texas Area Information Center for the corresponding region for the Grantee’s designated Service Delivery Area(s), and within 30 calendar days of any changes to the Grantee’s information, update the 2-1-1 Texas Area Information Center.
2.19 Participate in the Random Moment Time Study (“RMTS”) as directed by HHSC and implemented by HHSC.
2.20 Participate in the Texas Medicaid Administrative Claiming (“MAC”) program through a Medicaid Administrative Claiming Program contract with HHSC and meet all participation requirements, if recognized by the State of Texas as a governmental entity or as directed by HHSC. This includes completion and submission of MAC financial information for the last federal quarter in which Grantee provided services under this Contract should this Contract be terminated or not renewed.
2.21 Follow the interpretations in the Memorandum of Understanding (“MOU”) that HHSC entered into with the Department of Family and Protective Services (“DFPS”) to comply with the requirements of the Child Abuse Prevention and Treatment Act (“CAPTA”), 42 U.S.C. § 5106a(b)(2)(B)(xxi), and 20 U.S.C. § 1437, related to the referral of children, under age three who are involved in substantiated cases of child abuse or neglect, to early intervention services funded under Part C of the Individuals with Disabilities Education Act (“IDEA”) for a screening and take the actions required in the MOU unless it consults with HHSC and explains in writing why it should not follow those interpretations or take those actions.
2.22 Develop, implement, and maintain program management systems including, but not limited to: accurate, auditable, correct and complete records of service access and service delivery; oversight of program’s compliance with all applicable laws, policies, and regulations; oversight of the program’s required performance standards and measures; systems to ensure the effective and efficient use of resources to deliver services to children and their families; and oversight for accepting referrals and initiating pre-enrollment processes that require that referral information be transferred to the appropriate Grantee within two business days if the family resides in another ECI Grantee’s service area.
2.23 Develop and implement a process for the tracking and reporting of consumer inquiries and complaints that satisfies the requirements of Tex. Gov’t Code Ch. 2114 and HHSC policies by submitting the ECI Agency Monthly Contact Report (“AMCR”), currently available online at: xxxxx://xxxxx.xxxxxxxxxx.xxx/sites/DARS-HHSC/ecixnet/Complaints%20and%20 Inquiry%20Reporting/Forms/AllItems.aspx, to HHSC by the 3rd day of each month. If there is a change of greater than five percent from the previous period, the Grantee must also submit a monthly and quarterly trend analysis to HHSC that addresses shifts in the volume of contacts received.
Appears in 1 contract
Samples: Early Childhood Intervention Services Grant Program Contract
Grantee Requirements. To participate as a provider under this Contract, the Grantee must:
2.1 Ensure compliance with this Contract, including these Grantee Requirements.
2.2 Ensure compliance with all state and federal statutes and regulations, HHSC rules, policies, procedures, and guidelines governing the ECI program, included but not limited to, TAC Title 40, Part 2, Chapter 108 and TAC Title 26 Tex. Admin. Code pt. 1, Part ch. 350 and 1 Tex. Admin. Code pt. 15, Chapter ch. 392, Subchapter subch. B. The foregoing rules in TAC Tex. Admin Code Titles 1 and 40 26, as they relate to the ECI program program, may be further modified, revised, and moved within their existing titles or into TAC Tex. Admin. Code Title 26 during the term of the Contract. In the event of such modifications or moves, Grantee shall be required to comply with said rules.”
2.3 Maintain an appropriate contract administration system to ensure that all terms, conditions, and specifications of this Contract are met.
2.4 Comply with HHSC rules, policies, contract requirements, and applicable instruction manuals regarding the collection and timely submission of complete and accurate data. Ensure that complete and accurate data is entered into the Texas Kids Intervention Data System (“TKIDS”) by the established due dates and that there is adequate internal control, security and oversight for the approval and submission of such data.TKIDS internal
2.5 Comply with all requirements under the Uniform Grant Management Standards (“UGMS”), UGMS currently available online at: xxxxx://xxxxxxx-xxx.xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-ma xxxxx://xxxxxxx-xxx.xxxxxxxxxxx.xxxxx.xxx/purchasing/grant- ma nagement/. The Texas Comptroller of Public Accounts, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times responsible for complying with the UGMS, including any revisions to the standards during the Contract term;.
2.6 Ensure compliance with the HHSC Grant Technical Assistance Guide, currently available online at: xxxxx://xxx.xxxxx.xxx/doing-business-hhs/grants. HHSC, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times responsible for complying with the Grant Technical Assistance Guide, including any revisions to the standards during the Contract term;.
2.7 Ensure that personnel paid from the funds received as a result of this Contract are duly licensed in good standing and/or qualified to perform the required services, or are otherwise qualified.
2.8 Maintain adequate staff to provide services throughout the term of this contract.
2.9 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections.
2.10 Ensure personnel have first aid and cardiopulmonary resuscitation (“CPR”) training that will have direct contact with families or children.
2.11 Cooperate with HHSC efforts to collect revenue for eligible costs that were not previously reimbursed by Medicaid or other payment sources.
2.12 2.8 Ensure that for each funding source approved in Grantee’s budget as locally collected federal, state, local, or private funds: the source is verifiable from Grantee’s recordsGran ords; funding from the source is not included as a contribution for any other program; program costs are necessary and reasonable for proper and efficient accomplishment of program objectives, and allowable and allocable under the applicable cost principles; and these funds are not paid by the Federal Government under any other award.
2.13 Implement 2.9 Maintain adequate staff to provide services throughout the use term of the HHSC ECI logo lockup, and meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program for marketing, public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee must ensure that its ECI program uses “ECI” as part of its program namethis Contract.
2.14 Assist with 2.10 Ensure that personnel paid from the transition funds received as a result of families and children this Contract are duly licensed in good standing and/or qualified to other appropriate ECI programs in perform the event that the program is not approved for funding in a subsequent contract period, the service area is changedrequired services, or the contract is terminatedare otherwise qualified.
2.15 Assist consenting parents in enrolling eligible 2.11 Ensure that personnel who have direct contact with families or children in Medicaid, CHIP, have first aid and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manualcardiopulmonary resuscitation CPR training.
2.16 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of Attachment A to this Contract, and be in compliance with all applicable federal, state, and local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services provided by Xxxxxxx’s staff. Grantee must have provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. The provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC ECI, Grantee must submit to HHSC ECI, in a format specified by HHSC, the Texas Provider Identifier (“TPI”) and National Provider Identifier (“NPI”) number for each direct service staff within 60 days from the date of hire of the staff or when a contract for staff is implemented. Any exception to this requirement must be approved by HHSC.
2.17 Participate in the Random Moment Time Study (“RMTS”) as directed by HHSC and implemented by HHSC.
2.18 If recognized by the state of Texas as a governmental entity or as directed by HHSC, participate in the Texas Medicaid Administrative Claiming (“MAC”) program through a Medicaid Administrative Claiming Program contract with HHSC and meet all participation requirements. This includes completion and submission of MAC financial information for the last federal quarter in which Grantee provided services under this contract should Xxxxxxx’s contract be terminated or not renewed.
2.19 To the extent allowed by law, save and hold harmless HHSC, its employees and the state of Texas, from all liability, of any nature, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits, or damages of any character whatsoever resulting from injuries or damages sustained by the persons or property, resulting in whole, or in part from the performance, or omission of any employee, agent, or representative of Grantee. Xxxxxxx also agrees to indemnify and hold harmless HHSC, its employees and the state of Texas from any liability or negligence attributable, or that might be attributable, to HHSC, its employees or the state of Texas resulting, wholly or partially from the performance by Xxxxxxx, or Grantee’s agents or employees, of the contract. Grantee accepts liability for the performance of any of its personnel providing services under the terms of this contract.
2.20 Follow the interpretations in the Memorandum of Understanding (“MOU”) that HHSC entered into with the Department of Family and Protective Services (“DFPS”) to comply with the requirements of the Child Abuse Prevention and Treatment Act (“CAPTA”), 42 U.S.C. §5106a(b)(2)(B)(xxi), and 20 U.S.C. §1437, related to the referral of children, under age three who are involved in substantiated cases of child abuse or neglect, to early intervention services funded under Part C of the Individuals with Disabilities Education Act (“IDEA”) for a screening and take the actions required in the MOU unless it consults with HHSC and explains why it should not follow those interpretations or take those actions.
2.21 Grantee must review each employee’s background check to ensure that staff members who regularly 2.12 R enter regulated child care childcare facilities or xxxxxx homes to provide ECI services do not have criminal convictions that would result in an absolute bar to entering them, in compliance with TAC Title 26, Part 26 Tex. Admin. Code pt. 1, Chapter ch. 745, Subchapter subch. F, Division div. 4, §§ 745.661, and follow up appropriately on any other criminal convictions. The Grantee will provide, upon the request of HHSC, an electronic or hardcopy screenshot of either the confirmation screen or receipt of completed fingerprint based background check.
2.22 Grantee must complete 2.13 Complete a fingerprint-based criminal background check on every new hire, or any other person who will be working under the auspices of the Grantee, before the person has direct contact with children or families, including employees who have had a fingerprint- based check as a requirement of their professional licensure. Grantee must complete a fingerprint-fingerprint- based criminal background check renewal on any employee, or any other person who will be working under the auspices of the Grantee who has direct contact with children or families, at least every 24 months, unless the Grantee uses FBI Rap Back, and gets alerts of any new arrests and convictions. Employees who are covered by the FBI Rap Back service must complete fingerprint-based criminal background checks at least every five years. Employees deemed “unfingerprintable” by the Department of Public Safety or other fingerprinting entity must have a name-based background check completed every 24 months. If at any time a Grantee has reason to suspect an employee has been convicted of a crime specified in TAC Title 4026 Tex. Admin. Code pt. 1, Part 2ch. 350, Chapter 108, Subchapter subch. C, §108.310§ 350.310, they must complete a fingerprint-based criminal background check renewal on the employee in question. When reviewing background checks, the Grantee must comply with the requirements in TAC Title 4026 Tex. Admin Code pt. 1, Part 2ch. 350, Chapter 108, Subchapter subch. C, §108.310§ 350.310.
2.23 Grantee will develop, implement2.14 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections.
2.15 Implement the use of the HHSC ECI logo lockup, and maintain meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program management systems includingfor marketing, but public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee must ensure that its ECI program uses ECI as part of its program name.
2.16 Assist with the transition of families and children to other appropriate ECI programs in the event that the program is not limited to: accurateapproved for funding in a subsequent contract period, auditablethe service area is changed, correct or the contract is terminated. In the event of termination or non- renewal, the Grantee must continue and complete records successfully perform all contractual responsibilities until the effective date of service access Contract termination. HHSC reserves all available rights and service delivery; oversight remedies following termination or non-renewal.
2.17 Assist consenting parents in enrolling eligible children in Medicaid, CHIP, and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manual.
2.18 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of program’s Attachment A to this Contract, and be in compliance with all applicable lawsfederal, policiesstate, and regulations; oversight local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must make and document a good-faith effort to enter into provider agreements with all Medicaid Managed Care Plans Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC, Grantee must submit to HHSC, in a format specified by HHSC, the Texas Provider TPINPIect service staff within 60 days from the date of hire of the program’s required performance standards and measures; systems staff or when a contract for staff is implemented. Any exception to ensure this requirement must be approved by HHSC. ation, update the effective and efficient use of resources to deliver services to children and their families; and oversight for accepting referrals and initiating pre2-enrollment processes that require that referral information be transferred to the appropriate Grantee within two business days if the family resides in another ECI Grantee’s service area1-1 Texas Area Information Center.
Appears in 1 contract
Samples: Amendment
Grantee Requirements. To participate as a provider under this Contract, the Grantee must:
2.1 2.1. Ensure compliance with this Contract, including these Grantee Requirements.
2.2 2.2. Ensure compliance with all applicable federal and state laws, rules, regulations, standards, guidelines, and policies in effect on the beginning date of this Contract unless amended, including but not limited to, the Rehabilitation Act of 1973, as amended by Public Law 114-95 (enacted December 10, 2015) and Texas Human Resources Code § 117.080.
2.3. Ensure compliance with all state and federal statutes and regulations, HHSC rules, policies, procedures, and guidelines governing the ECI programTexas ILS Program, included but not limited to, TAC Title 40, Part 2, Chapter 108 and TAC Title 1, Part 15, Chapter 392, Subchapter B. Texas Administrative Code currently be accessed at: xxxxx://xxxxxx.xxx.xxxxx.xx.xx/public/readtac$ext.ViewTAC?tac_view=4 &ti=26&pt The foregoing rules in TAC Titles 1 and 40 26 as they relate to the ECI program ILS Program may be further modified, revised, and moved within their existing titles title or into TAC Title 26 another title during the term of the Contract. In the event of such modifications or moves, Grantee shall be required to comply with said rules.”
2.3 Maintain an appropriate contract administration system to ensure that 2.4. Ensure and maintain compliance at all terms, conditions, times with the current HHSC Independent Living Base/Operational Grant Standards for Service Providers available online and specifications of this Contract are metcan currently be accessed at: xxxxx://xxx.xxx.xxxxx.xxx/handbooks/independent-living- baseoperational-grant- standards-service-providers as it may be modified or revised.
2.4 2.5. Comply with all revisions to the HHSC rules, policies, contract requirements, and applicable instruction manuals regarding the collection and timely submission of complete and accurate data. Ensure that complete and accurate data is entered into the Texas Kids Intervention Data System (“TKIDS”) Independent Living Base/Operational Grant Standards for Service Providers by the established due dates and that there is adequate internal controleffective date of the notice, security and oversight for the approval and submission of such datawhich necessary.
2.5 2.6. Comply with all requirements under 45 C.F.R. Part 75 and the Uniform Texas Grant Management Standards (“UGMS”), currently available online at: xxxxx://xxxxxxx-xxx.xxxxxxxxxxx.xxxxx.xxx/purchasing/grant-ma nagement/. The Texas Comptroller of Public Accounts, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC CPA at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times always responsible for complying with the UGMSTxGMS, including any revisions to the standards during the Contract term;.
2.6 2.7. Ensure compliance with the HHSC Grant Technical Assistance Guide, currently available online at: xxxxx://xxx.xxxxx.xxx/doing-business-hhs/grants. HHSC, from time to time and in its sole discretion, may revise the online link provided in this subsection. Xxxxxxx is responsible for contacting HHSC at any time that Grantee is not able to access the online materials to request the updated link. Grantee is at all times always responsible for complying with the HHSC Grant Technical Assistance Guide, including any revisions to the standards during the Contract term;
2.7 Ensure that personnel paid from the funds received as a result of this Contract are duly licensed in good standing and/or qualified to perform the required services, or are otherwise qualified.
2.8 Maintain adequate staff to provide services throughout the term of this contract.
2.9 Comply with all state and local requirements regarding fire and safety inspections and make necessary corrections indicated in such inspections.
2.10 Ensure personnel have first aid and cardiopulmonary resuscitation (“CPR”) training that will have direct contact with families or children.
2.11 Cooperate with HHSC efforts to collect revenue for eligible costs that were not previously reimbursed by Medicaid or other payment sources.
2.12 Ensure that for each funding source approved in Grantee’s budget as locally collected federal, state, local, or private funds: the source is verifiable from Grantee’s records; funding from the source is not included as a contribution for any other program; program costs are necessary and reasonable for proper and efficient accomplishment of program objectives, and allowable and allocable under the applicable cost principles; and these funds are not paid by the Federal Government under any other award.
2.13 Implement the use of the HHSC ECI logo lockup, and meet requirements listed in the HHSC ECI Graphics Manual for all printed and electronic materials used by the HHSC ECI program for marketing, public awareness, child find, promotion, public education, program correspondence, and forms related to the HHSC ECI program. Grantee must ensure that its ECI program uses “ECI” as part of its program name.
2.14 Assist with the transition of families and children to other appropriate ECI programs in the event that the program is not approved for funding in a subsequent contract period, the service area is changed, or the contract is terminated.
2.15 Assist consenting parents in enrolling eligible children in Medicaid, CHIP, and other applicable medical assistance programs. Grantee must verify Medicaid eligibility for all ECI children in accordance with the Texas Medicaid Provider Procedures Manual.
2.16 Enroll as a Texas Medicaid provider for applicable program services funded in Section 5 of Attachment A to this Contract, and be in compliance with all applicable federal, state, and local laws and regulations about the services provided as well as comply with all requirements specific to the Texas Medicaid Program. Grantee must complete all paperwork and necessary enrollment documents in order to be reimbursed for the Medicaid and CHIP services provided by Xxxxxxx’s staff. Grantee must have provider agreements with all Medicaid Managed Care Plans and CHIP Managed Care Plans that serve Grantee’s designated service area. The provider agreements must be complete and active with any required updates as needed. Grantee must also make and document a good faith effort to enroll as a provider with private insurance companies serving ECI families in the local service area. Grantee must ensure that all therapists providing Medicaid services for ECI children are enrolled correctly with the Texas Medicaid Program. If requested by HHSC ECI, Grantee must submit to HHSC ECI, in a format specified by HHSC, the Texas Provider Identifier (“TPI”) and National Provider Identifier (“NPI”) number for each direct service staff within 60 days from the date of hire of the staff or when a contract for staff is implemented. Any exception to this requirement must be approved by HHSC.
2.17 Participate in the Random Moment Time Study (“RMTS”) as directed by HHSC and implemented by HHSC.
2.18 If recognized by the state of Texas as a governmental entity or as directed by HHSC, participate in the Texas Medicaid Administrative Claiming (“MAC”) program through a Medicaid Administrative Claiming Program contract with HHSC and meet all participation requirements. This includes completion and submission of MAC financial information for the last federal quarter in which Grantee provided services under this contract should Xxxxxxx’s contract be terminated or not renewed.
2.19 To the extent allowed by law, save and hold harmless HHSC, its employees and the state of Texas, from all liability, of any nature, including costs and expenses for, or on account of, any claims, audit exceptions, demands, suits, or damages of any character whatsoever resulting from injuries or damages sustained by the persons or property, resulting in whole, or in part from the performance, or omission of any employee, agent, or representative of Grantee. Xxxxxxx also agrees to indemnify and hold harmless HHSC, its employees and the state of Texas from any liability or negligence attributable, or that might be attributable, to HHSC, its employees or the state of Texas resulting, wholly or partially from the performance by Xxxxxxx, or Grantee’s agents or employees, of the contract. Grantee accepts liability for the performance of any of its personnel providing services under the terms of this contract.
2.20 Follow the interpretations in the Memorandum of Understanding (“MOU”) that HHSC entered into with the Department of Family and Protective Services (“DFPS”) to comply with the requirements of the Child Abuse Prevention and Treatment Act (“CAPTA”), 42 U.S.C. §5106a(b)(2)(B)(xxi), and 20 U.S.C. §1437, related to the referral of children, under age three who are involved in substantiated cases of child abuse or neglect, to early intervention services funded under Part C of the Individuals with Disabilities Education Act (“IDEA”) for a screening and take the actions required in the MOU unless it consults with HHSC and explains why it should not follow those interpretations or take those actions.
2.21 Grantee must review each employee’s background check to ensure that staff members who regularly enter regulated child care facilities or xxxxxx homes to provide ECI services do not have criminal convictions that would result in an absolute bar to entering them, in compliance with TAC Title 26, Part 1, Chapter 745, Subchapter F, Division 4, §745.661, and follow up appropriately on any other criminal convictions. The Grantee will provide, upon the request of HHSC, an electronic or hardcopy screenshot of either the confirmation screen or receipt of completed fingerprint based background check.
2.22 Grantee must complete a fingerprint-based criminal background check on every new hire, or any other person who will be working under the auspices of the Grantee, before the person has direct contact with children or families, including employees who have had a fingerprint- based check as a requirement of their professional licensure. Grantee must complete a fingerprint-based criminal background check renewal on any employee, or any other person who will be working under the auspices of the Grantee who has direct contact with children or families, at least every 24 months, unless the Grantee uses FBI Rap Back, and gets alerts of any new arrests and convictions. Employees who are covered by the FBI Rap Back service must complete fingerprint-based criminal background checks at least every five years. Employees deemed “unfingerprintable” by the Department of Public Safety or other fingerprinting entity must have a name-based background check completed every 24 months. If at any time a Grantee has reason to suspect an employee has been convicted of a crime specified in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310, they must complete a fingerprint-based criminal background check renewal on the employee in question. When reviewing background checks, the Grantee must comply with the requirements in TAC Title 40, Part 2, Chapter 108, Subchapter C, §108.310
2.23 Grantee will develop, implement, and maintain program management systems including, but not limited to: accurate, auditable, correct and complete records of service access and service delivery; oversight of program’s compliance with all applicable laws, policies, and regulations; oversight of the program’s required performance standards and measures; systems to ensure the effective and efficient use of resources to deliver services to children and their families; and oversight for accepting referrals and initiating pre-enrollment processes that require that referral information be transferred to the appropriate Grantee within two business days if the family resides in another ECI Grantee’s service area.
Appears in 1 contract
