Common use of Health and Wellness Reports Clause in Contracts

Health and Wellness Reports. The Sub-Recipient shall submit Monthly Programmatic Reports for EBDPHP services on the dates specified in Attachment X, Exhibit 2. The AAAPP will provide Sub-Recipient with an Excel report templatewith entry tabs for: Health and Wellness Courses/Services offered including Attestations (cumulative), Partnerships (updated as needed), and Success Stories (reported at least once each May). a. Information provided in the Monthly Programmatic Report must match eCIRTS data and the Request for Payment. b. The Sub-Recipient shall review program documentation to ensure documentation is complete and adequately supports the information reported on the Monthly Programmatic Report prior to submitting a Request for Payment. The Sub-Recipient will attest to the review in the “Comments” section of the Monthly c. Program documentation shall include all the following elements: Sign-In Sheets or Attendance Logs; flyers or documentation demonstrating efforts to recruit participants and promote EBDPHP services provided; current facilitator certificates; copy of program license (if applicable); and any forms required by the specific program. d. Sub-Recipient shall ensure that Sign-In Sheets or Attendance Logs accurately reflect dates, times, names of programs, participant names, and name(s) of program facilitator(s). If the Attendance Log does not includea space for participant signatures, a Sign-In Sheet with signatures and dates must accompany it. Exceptionsmay be approved by the AAAPP. Requests must be made to the AAAPP in writing and kept with program documentation. e. Participants must sign their name on program Sign-in Sheets or Attendance Logs. If a participant is unable to sign their name, the instructor may sign by proxy for the participant (including their own initials and date) with a note on the Sign-In Sheet explaining the need for the proxy. f. The Sub-Recipient shall abide by all program fidelity requirements and annually observe delivery of EBDPHPservices. A note will be included in the Monthly Programmatic Report, in the comments section, when a program has been observed. Documentation pertaining to the observation will be kept and provided to the AAAPP upon request. g. CDSME Workshop data must be entered into the CDSME Database. h. The Sub-Recipient shall contact the AAAPP in the event of an emergency or an exigent circumstance where the provider is unable to maintain an aspect of fidelity of the EBDPHP services (e.g., minimum, or maximum number of participants) before the end of the workshop. At the discretion of the AAAPP, the service may be reimbursed under this contract; however, if the fidelity infraction is discovered after the program has finished, during the Request for Payment Process, or as a result of a desk review, the Sub- Recipient shall not be reimbursed for the workshop or shall reimburse the AAAPP for the cost of the workshop. i. The Sub-Recipient shall collaborate and partner with organizations to extend the reach of EBDPHP services. Partnerships and collaborations may be developed with DOH, the Florida Department of Children and Families, USDA’s Nutrition Program, insurance companies, Centers for Disease Control and Prevention, Area Health Education Centers, local health councils, public and private universities, federally qualified health clinics, county health AAAPPs, and Florida’s Age-Friendly Communities. Partnerships shall be designed to stimulate innovation of new approaches and activities in EBDPHP services, develop greater capacity, and leverage other funding sources. Partnerships shall also address building and sustaining an infrastructure for the dissemination of EBDPHP services. This includes, but is not limited to, recruitment of trainers and participants, covering costs for licenses, and replicating program fidelity. j. The Sub-Recipient shall document, and provide to the AAAPP upon request, evidence of partnerships created formally (through Memoranda of Agreement/Understanding) or informally. The Sub-Recipient will berequired to keep track of partnerships in the Monthly Programmatic Report. Each month the Sub- Recipient shall review this information and provide updates to the AAAPP as necessary.

Health and Wellness Reports. The Sub-Recipient shall submit Monthly Programmatic Reports for EBDPHP services on the dates specified in Attachment XXI, Exhibit 2. The AAAPP will provide Sub-Recipient with an Excel report templatewith template with entry tabs for: Health and Wellness Courses/Services offered including Attestations (cumulative), Partnerships (updated as needed), and Success Stories (reported at least once each May). a. Information provided in the Monthly Programmatic Report must match eCIRTS data and the Request for Payment. b. The Sub-Recipient shall review program documentation to ensure documentation is complete and adequately supports the information reported on the Monthly Programmatic Report prior to submitting a Request for Payment. The Sub-Recipient will attest to the review in the “Comments” section of the MonthlyMonthly Programmatic Report and provide relevant information regarding the documentation as needed. c. Program documentation shall include all the following elements: Sign-In Sheets or Attendance Logs; flyers or documentation demonstrating efforts to recruit participants and promote EBDPHP services provided; current facilitator certificates; copy of program license (if applicable); and any forms required by the specific program. d. Sub-Recipient shall ensure that Sign-In Sheets or Attendance Logs accurately reflect dates, times, names of programs, participant names, and name(s) of program facilitator(s). If the Attendance Log does not includea include a space for participant signatures, a Sign-In Sheet with signatures and dates must accompany it. Exceptionsmay Exceptions may be approved by the AAAPP. Requests must be made to the AAAPP in writing and kept with program documentation. e. Participants must sign their name on program Sign-in Sheets or Attendance Logs. If a participant is unable to sign their name, the instructor may sign by proxy for the participant (including their own initials and date) with a note on the Sign-In Sheet explaining the need for the proxy. f. The Sub-Recipient shall abide by all program fidelity requirements and annually observe delivery of EBDPHPservicesEBDPHP services. A note will be included in the Monthly Programmatic Report, in the comments section, when a program has been observed. Documentation pertaining to the observation will be kept and provided to the AAAPP upon request. g. CDSME Workshop data must be entered into the CDSME Database. h. The Sub-Recipient shall contact the AAAPP in the event of an emergency or an exigent circumstance where the provider is unable to maintain an aspect of fidelity of the EBDPHP services (e.g., minimum, or maximum number of participants) before the end of the workshop. At the discretion of the AAAPP, the service may be reimbursed under this contract; however, if the fidelity infraction is discovered after the program has finished, during the Request for Payment Process, or as a result of a desk review, the Sub- Recipient shall not be reimbursed for the workshop or shall reimburse the AAAPP for the cost of the workshop.maximum i. The Sub-Recipient shall collaborate and partner with organizations to extend the reach of EBDPHP services. Partnerships and collaborations may be developed with DOH, the Florida Department of Children and Families, USDA’s Nutrition Program, insurance companies, Centers for Disease Control and Prevention, Area Health Education Centers, local health councils, public and private universities, federally qualified health clinics, county health AAAPPsdepartments, and Florida’s Age-Friendly Communities. Partnerships shall be designed to stimulate innovation of new approaches and activities in EBDPHP services, develop greater capacity, and leverage other funding sources. Partnerships shall also address building and sustaining an infrastructure for the dissemination of EBDPHP services. This includes, but is not limited to, recruitment of trainers and participants, covering costs for licenses, and replicating program fidelity. j. The Sub-Recipient shall document, and provide to the AAAPP upon request, evidence of partnerships created formally (through Memoranda of Agreement/Understanding) or informally. The Sub-Recipient will berequired be required to keep track of partnerships in the Monthly Programmatic Report. Each month the Sub- Sub-Recipient shall review this information and provide updates to the AAAPP as necessary.

Health and Wellness Reports. The Sub-Recipient Contractor shall submit Monthly Programmatic Reports for EBDPHP services on the dates specified in Attachment X, Exhibit 2. The AAAPP programmatic Contract Manager will provide Sub-Recipient Contractor with an Excel report templatewith template with entry tabs for: Health and Wellness Courses/Services offered including Attestations (cumulative), Partnerships (updated as needed), and Success Stories (reported at least once each May). a. Information provided in the Monthly Programmatic Report must match eCIRTS data and the Request for Payment. b. The Sub-Recipient Contractor shall review program documentation to ensure documentation is complete and adequately supports the information reported on the Monthly Programmatic Report prior to submitting a Request for Payment. The Sub-Recipient Contractor will attest to the review in the “Comments” section of the MonthlyMonthly Programmatic Report and provide relevant information regarding the documentation as needed. c. Program documentation shall include all the following elements: Sign-In Sheets or Attendance Logs; flyers or documentation demonstrating efforts to recruit participants and promote EBDPHP services provided; current facilitator certificates; copy of program license (if applicable); and any forms required by the specific program. d. Sub-Recipient Contractor shall ensure that Sign-In Sheets or Attendance Logs accurately reflect dates, times, names of programs, participant names, and name(s) of program facilitator(s). If the Attendance Log does not includea include a space for participant signatures, a Sign-In Sheet with signatures and dates must accompany it. Exceptionsmay Exceptions may be approved by the AAAPPProgram Contract Manager. Requests must be made to the AAAPP Agency in writing and kept with program documentation. e. Participants must sign their name on program Sign-in Sheets or Attendance Logs. If a participant is unable to sign their name, the instructor may sign by proxy for the participant (including their own initials and date) with a note on the Sign-In Sheet explaining the need for the proxy. f. The Sub-Recipient Contractor shall abide by all program fidelity requirements and annually observe delivery of EBDPHPservicesEBDPHP services. A note will be included in the Monthly Programmatic Report, in the comments section, when a program has been observed. Documentation pertaining to the observation will be kept and provided to the AAAPP Agency upon request. g. CDSME Workshop data must be entered into the CDSME Database. h. The Sub-Recipient Contractor shall contact the AAAPP Contract Manager in the event of an emergency or an exigent circumstance where the provider is unable to maintain an aspect of fidelity of the EBDPHP services (e.g., minimum, or maximum number of participants) before the end of the workshop. At the discretion of the AAAPPAgency Contract Manager, the service may be reimbursed under this contract; however, if the fidelity infraction is discovered after the program has finished, during the Request for Payment Process, or as a result of a desk review, the Sub- Recipient Contractor shall not be reimbursed for the workshop or shall reimburse the AAAPP Agency for the cost of the workshop. i. The Sub-Recipient Contractor shall collaborate and partner with organizations to extend the reach of EBDPHP services. Partnerships and collaborations may be developed with DOH, the Florida Department of Children and Families, USDA’s Nutrition Program, insurance companies, Centers for Disease Control and Prevention, Area Health Education Centers, local health councils, public and private universities, federally qualified health clinics, county health AAAPPsdepartments, and Florida’s Age-Friendly Communities. Partnerships shall be designed to stimulate innovation of new approaches and activities in EBDPHP services, develop greater capacity, and leverage other funding sources. Partnerships shall also address building and sustaining an infrastructure for the dissemination of EBDPHP services. This includes, but is not limited to, recruitment of trainers and participants, covering costs for licenses, and replicating program fidelity. j. The Sub-Recipient Contractor shall document, and provide to the AAAPP Agency upon request, evidence of partnerships created formally (through Memoranda of Agreement/Understanding) or informally. The Sub-Recipient Contractor will berequired be required to keep track of partnerships in the Monthly Programmatic Report. Each month the Sub- Recipient Contractor shall review this information and provide updates to the AAAPP Agency as necessary.

Health and Wellness Reports. The Sub-Recipient Contractor shall submit Monthly Programmatic Reports for EBDPHP services on the dates specified in Attachment XXI, Exhibit 2. The AAAPP DOEA Contract Manager will provide Sub-Recipient Contractor with an Excel report templatewith template with entry tabs for: Health and Wellness Courses/Services offered including Attestations (cumulative), Partnerships (updated as needed), and Success Stories (reported at least once each May). a. Information provided in the Monthly Programmatic Report must match eCIRTS data and the Request for Payment. b. The Sub-Recipient Contractor shall review program documentation to ensure documentation is complete and adequately supports the information reported on the Monthly Programmatic Report prior to submitting a Request for Payment. The Sub-Recipient Contractor will attest to the review in the “Comments” section of the MonthlyMonthly Programmatic Report and provide relevant information regarding the documentation as needed. c. Program documentation shall include all the following elements: Sign-In Sheets or Attendance Logs; flyers or documentation demonstrating efforts to recruit participants and promote EBDPHP services provided; current facilitator certificates; copy of program license (if applicable); and any forms required by the specific program. d. Sub-Recipient Contractor shall ensure that Sign-In Sheets or Attendance Logs accurately reflect dates, times, names of programs, participant names, and name(s) of program facilitator(s). If the Attendance Log does not includea include a space for participant signatures, a Sign-In Sheet with signatures and dates must accompany it. Exceptionsmay Exceptions may be approved by the AAAPPDOEA Contract Manager. Requests must be made to the AAAPP Department in writing and kept with program documentation. e. Participants must sign their name on program Sign-in Sheets or Attendance Logs. If a participant is unable to sign their name, the instructor may sign by proxy for the participant (including their own initials and date) with a note on the Sign-In Sheet explaining the need for the proxy. f. The Sub-Recipient Contractor shall abide by all program fidelity requirements and annually observe delivery of EBDPHPservicesEBDPHP services. A note will be included in the Monthly Programmatic Report, in the comments section, when a program has been observed. Documentation pertaining to the observation will be kept and provided to the AAAPP Department upon request. g. CDSME Workshop data must be entered into the CDSME Database. h. The Sub-Recipient Contractor shall contact the AAAPP DOEA Contract Manager in the event of an emergency or an exigent circumstance where the provider is unable to maintain an aspect of fidelity of the EBDPHP services (e.g., minimum, or maximum number of participants) before the end of the workshop. At the discretion of the AAAPPDOEA Contract Manager, the service may be reimbursed under this contract; however, if the fidelity infraction is discovered after the program has finished, during the Request for Payment Process, or as a result of a desk review, the Sub- Recipient Contractor shall not be reimbursed for the workshop or shall reimburse the AAAPP Department for the cost of the workshop. i. The Sub-Recipient Contractor shall collaborate and partner with organizations to extend the reach of EBDPHP services. Partnerships and collaborations may be developed with DOH, the Florida Department of Children and Families, USDA’s Nutrition Program, insurance companies, Centers for Disease Control and Prevention, Area Health Education Centers, local health councils, public and private universities, federally qualified health clinics, county health AAAPPsdepartments, and Florida’s Age-Friendly Communities. Partnerships shall be designed to stimulate innovation of new approaches and activities in EBDPHP services, develop greater capacity, and leverage other funding sources. Partnerships shall also address building and sustaining an infrastructure for the dissemination of EBDPHP services. This includes, but is not limited to, recruitment of trainers and participants, covering costs for licenses, and replicating program fidelity. j. The Sub-Recipient Contractor shall document, and provide to the AAAPP Department upon request, evidence of partnerships created formally (through Memoranda of Agreement/Understanding) or informally. The Sub-Recipient Contractor will berequired be required to keep track of partnerships in the Monthly Programmatic Report. Each month the Sub- Recipient Contractor shall review this information and provide updates to the AAAPP Department as necessary.