Common use of Hire Fee Clause in Contracts

Hire Fee. The Hirer will be asked to pay a non-refundable deposit to reserve the booking. The balance of the booking fee to be paid before the conclusion of the event for which the premises are hired (the deposit having been paid when the agreement is signed). New hirers or occasional hirers are required to pay for their hire, in full, before collecting the keys for their hire. Those wishing to pay by cheque should do so at least five working days in advance of the event in order that their payment can be cleared. The Hirer may be asked to pay a security deposit. This deposit will be refunded within 28 days of the termination of the period of hire provided that no damage or loss has been caused to the premises and/or contents nor complaints made to the Village Hall about noise or other disturbance during the period of the hiring as a result of the hiring. If the Hirer wishes to cancel the booking before the date of the event, they should notify the Secretary. The non-refundable booking deposit may be used for another booking, provided that is for a date within 12 months of the original hire date. If the Playing Field Committee is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the Playing Field Committee. Payments made by cheque should be made at least five working days in advance of any agreed date (reservation, event, etc.) in order that the payment can be cleared. The total hire fee is Payment being made at the time of signing the agreement Non-refundable deposit to reserve the booking Balance of hire (optional) Security deposit (if applicable) Total payment made now Please tick to indicate method of payment BACS Sort code 30 99 97, Number 00143914, Name: Filby Playing Field Fund Cheque Cash Commercial Use? • Filby Playing Field is a trust registered with the Charity Commission for the purposes of administering the Village Hall, the Village Club Room and the Village Playing Field. • The management committee is bound to ensure that the hall is administered in accordance with those trusts. Accordingly, the committee is bound to preserve and hereby reserves the right to terminate this Agreement by not less than 7 days’ notice in writing to the Hirer in the event of the hall being required on the same date/time for the fulfilment of its charitable purposes. • In the event of such termination by the village hall, the committee shall refund to the Hirer all monies paid by the Hirer to the committee. The committee shall not however be liable to make any further payment to the Hirer in respect of expenses, costs or losses incurred directly or indirectly by the Hirer in relation to the termination.

Hire Fee. The Hirer will Total Hire Fee £ Deposit to be asked to paid at time of booking £ You must pay as a non-refundable deposit to reserve at least one half of the cost of the booking. The balance of the booking fee to be paid is payable on or before the conclusion commencement of the event for which the premises are hired (the deposit having been paid when the agreement is signed). New hirers or occasional hirers are required to pay for their hire, in full, before collecting the keys for their hire. Those wishing to pay by cheque should do so at least five working days in advance of the event in order that their payment can be cleared. The Hirer may be asked to pay a security deposit. Damage deposit This damage deposit will be refunded within 28 14 days of the termination of the period of hire provided that no damage or loss has been caused to the premises and/or contents nor complaints made to the Village Hall us about noise or other disturbance during the period of the hiring as a result of the hiring. If Some or all of the Hirer wishes deposit may also be withheld if the premises and contents have not been restored to cancel a clean and tidy condition at the booking end of the hire period, the premises have not been left in a secure state or the alarm/fire alarm/ panic button is set off in error resulting in a call out charge being incurred by the Hall. Total due on day of hire Payable on or before the conclusion of the event for which the premises are hired (the deposit having been paid on the signing hereof). Payment where possible is preferred by Bank Transfer to the account below, where damage deposits are paid by bank transfer, payment will be returned on the next working day unless advised otherwise, please provide bank details for this purpose. Barclays Bank Account Name: Hermitage Village Hall CIO Account Number: 00000000 Please use date of the event, they should notify the Secretarybooking as reference. The non-refundable booking deposit may be used for another booking, provided that is for Is this a date within 12 months of the original hire date. If the Playing Field Committee is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the Playing Field Committee. Payments made by cheque should be made at least five working days in advance of any agreed date (reservation, event, etc.) in order that the payment can be cleared. The total hire fee is Payment being made at the time of signing the agreement Non-refundable deposit to reserve the booking Balance of hire (optional) Security deposit (if applicable) Total payment made now Please tick to indicate method of payment BACS Sort code 30 99 97, Number 00143914, Name: Filby Playing Field Fund Cheque Cash Commercial UseHire? • Filby Playing Field is a trust registered Yes/No Village Halls are usually held on strict trusts with the Charity Commission for the purposes of administering the a Village Hall, the Village Club Room and the Village Playing Field. • The management committee is bound to ensure that the hall Village Hall is administered in accordance with those trusts. Accordingly, the committee is Accordingly we are bound to preserve and hereby reserves reserve the right to terminate this Agreement by not less than 7 days’ notice in writing to the Hirer you in the event of the hall being required on the same date/time for the fulfilment of its charitable purposes. • In the event of such termination by the village hallus, the committee shall we will refund to the Hirer you all monies paid by the Hirer you to the committeeus. The committee shall We will not however be liable to make any further payment to the Hirer you in respect of expenses, costs or losses incurred directly or indirectly by the Hirer you in relation to the termination.

Hire Fee. The Hirer A full invoice will be asked issued to pay the Hirer once this Hiring Agreement has been signed. This will show: (i) the cost of hiring, calculated on the required time(s) (as declared above) and based either on an hourly rate of £7 or a non-daily rate (9am to midnight) of £100; and, if it is applied (ii) a ‘damage deposit’ of £50 (as referenced in the Standard Conditions of Hire). This will be refundable deposit after the event if no damage or loss is caused or pro rata to reserve any that is caused. Invoices for regular hirers may be issued on a monthly basis as agreed with the bookingBookings Secretary and if so issued and one or more events in the invoicing period are cancelled our Bookings Secretary must also be informed as soon as possible and provision for the lost event(s ) will be made in the next invoicing period. Similarly, if extra events are to fall into the invoicing period, we must be notified to allow for the necessary adjustment. The invoice, for other than those we designate as regular hirers, will instruct that a deposit of £50 is payable immediately, to secure the hiring, and that the balance of the booking fee to must be paid at least seven days before the conclusion of the event for which the premises are hired (the deposit having been paid when the agreement is signed)hired. New hirers or occasional hirers are required If you choose to pay for their hire, in full, before collecting the keys for their hire. Those wishing to pay by cheque should do so at least five working days in advance of entire invoice immediately it obviates the event in order that their payment can be cleared. The Hirer may be asked need to pay a security deposit. This £50 deposit will be refunded within 28 days but if not and provided the balance of the termination of invoice is paid in full at least 7 days before the period day of hire provided that no damage the hiring will proceed. Payments by cash or loss has been caused by cheque (payable to the premises and/or contents nor complaints Hope Village Hall) must be made to the Bookings Secretary, although payment by BACS is preferred directly to our bank, using: Account: Hope Village Hall about noise or other disturbance during the period of the hiring as a result of the hiring. If the Hirer wishes to cancel the booking before the date of the event, they should notify the Secretary. The non-refundable booking deposit may be used for another booking, provided that is for a date within 12 months of the original hire date. If the Playing Field Committee is unable to conclude a replacement booking, the question of the payment or the repayment of the fee shall be at the discretion of the Playing Field Committee. Payments made by cheque should be made at least five working days in advance of any agreed date (reservation, event, etc.) in order that the payment can be cleared. The total hire fee is Payment being made at the time of signing the agreement Non-refundable deposit to reserve the booking Balance of hire (optional) Security deposit (if applicable) Total payment made now Please tick to indicate method of payment BACS Sort code 30 99 97, Number 00143914, NameCode: Filby Playing Field Fund Cheque Cash Commercial Use? • Filby Playing Field is a trust registered with the Charity Commission for the purposes of administering the Village Hall, the Village Club Room and the Village Playing Field. • The management committee is bound to ensure that the hall is administered in accordance with those trusts. Accordingly, the committee is bound to preserve and hereby reserves the right to terminate this Agreement by not less than 7 days’ notice in writing to the Hirer in the event of the hall being required on the same date/time for the fulfilment of its charitable purposes. • In the event of such termination by the village hall, the committee shall refund to the Hirer all monies paid by the Hirer to the committee. The committee shall not however be liable to make any further payment to the Hirer in respect of expenses, costs or losses incurred directly or indirectly by the Hirer in relation to the termination.090154 Account Number: 00000000

Hire Fee. The Hirer will be asked to See separate schedule for current rates. Single Hire Events You must pay as a non-refundable deposit to reserve 50% of the bookingcost of the booking at the time you sign this Agreement. The You must pay the balance of the booking fee to be paid not less than fourteen days before the conclusion of the event for which you hire the premises are hired (the premises. In certain circumstances we may require an additional ‘Special Refundable Deposit’. We will refund this deposit having been paid when the agreement is signed). New hirers or occasional hirers are required to pay for their hire, in full, before collecting the keys for their hire. Those wishing to pay by cheque should do so at least five working days in advance of the event in order that their payment can be cleared. The Hirer may be asked to pay a security deposit. This deposit will be refunded within 28 days of the termination of the period of hire provided that no damage or loss has been caused to the premises and/or contents nor complaints made to the Village Hall about noise or other disturbance during the period of the hiring as a result of the hiring. If the Hirer wishes to cancel the booking before the date of the event, they should notify the SecretaryHire Fee £ Deposit £ Refundable Deposit £ Balance £ Recognised village groups. The non-refundable booking deposit may be used separate schedule will determine the relevant rate for another booking, provided that is the hire periods. Regular private/commercial hires. The separate schedule will also help determine the relevant rate for a date within 12 months the specific hiring period (taking account of any discounts applied). For the original hire date. If the Playing Field Committee is unable to conclude a replacement bookingperiod covered by this agreement, the question of the payment or the repayment of the fee shall be at the discretion of the Playing Field Committee. Payments made by cheque should be made at least five working days in advance of any agreed date (reservation, event, etc.) in order that the payment can be cleared. The total hire fee is Payment being made at the time of signing the agreement Non-refundable deposit to reserve the booking Balance of hire (optional) Security deposit (if applicable) Total payment made now Please tick to indicate method of payment BACS Sort code 30 99 97, Number 00143914, Nameis: Filby Playing Field Fund Cheque Cash Commercial UseIs this a commercial hire? • Filby Playing Field is a trust registered with the Charity Commission for the purposes of administering the Village Hall, the Village Club Room and the Village Playing Field. • The management committee is Yes / No We are bound to ensure that the hall Village Hall is administered in accordance with those trustsits Trust Deed. Accordingly, the committee is we are bound to preserve and hereby reserves reserve the right to terminate this Agreement by not less than 7 seven days’ notice in writing to the Hirer you in the event of the hall being required on the same date/time for the fulfilment of its charitable purposes. • In the event of such termination by the village hallus, the committee shall we will refund to the Hirer you all monies paid by the Hirer you to the committeeus. The committee shall not however We will not, however, be liable to make any further payment to the Hirer you in respect of expenses, costs or losses incurred directly or indirectly by the Hirer you in relation to the any such termination. BACS payments can be made using these details: Xxxxxx Recreation Hut: Account Number 00000000: Sort Code 20-74-81. Cheques should be made payable to Xxxxxx Village Hall. Refunds can me made directly to your bank account if relevant details are provided to Booking Secretary. Such personal information will be kept secure and used only in accordance with our Privacy Notice.