Common use of Hospitality Suites Clause in Contracts

Hospitality Suites. Only confirmed exhibitors and Annual Meeting Patrons are eligible to reserve hotel suites in the Marriott Marquis for hospitality purposes. The Exhibitor shall not reserve hospitality suites directly with the hotel. The Exhibitor must make reservations for any hospitality suites via TRB’s Housing Bureau. The Housing Bureau will send confirmations and will include the tentative suite number. The suite number is based upon availability at the time of check-in and is subject to change. Suites may not be open prior to 6:00 AM or after 10:00 PM each day. In addition, suites are limited to no more than 20 people during the hours of 8:00 AM to 5:30 PM on Monday through Wednesday. Once the suite is reserved, the Exhibitor must make arrangements directly with the hotel for food and beverage service. The Hotel will contact the Exhibitor in early December to confirm logistical arrangements. Also, at that time, we recommend that you ask the hotel to include the name of your function and suite number on the hotel’s “reader board.” The Exhibitor shall not place signs anywhere in in the hotel, except they may place one sign immediately outside their hospitality suite in accordance with the Hotel’s rules. The Exhibitor is not permitted to display equipment or products or to conduct product demonstrations in suites or guest rooms during the TRB Annual Meeting. The Exhibitor can request Hospitality Suites via the online Exhibitor Portal, which will open by August, 2021.

Hospitality Suites. Only confirmed exhibitors and Annual Meeting Patrons are eligible to reserve hotel suites in the Marriott Marquis for hospitality purposes. The Exhibitor shall not reserve hospitality suites directly with the hotel. The Exhibitor must make reservations for any hospitality suites via TRB’s Housing Bureau. The Housing Bureau will send confirmations and will include the tentative suite number. The suite number is based upon availability at the time of check-in check‐in and is subject to change. Suites may not be open prior to 6:00 AM or after 10:00 PM each day. In addition, suites are limited to no more than 20 people during the hours of 8:00 AM to 5:30 PM on Monday through Wednesday. Once the suite is reserved, the Exhibitor must make arrangements directly with the hotel for food and beverage service. The Hotel will contact the Exhibitor in early December to confirm logistical arrangements. Also, at that time, we recommend that you ask the hotel to include the name of your function and suite number on the hotel’s “reader board.” The Exhibitor shall not place signs anywhere in in the hotel, except they may place one sign immediately outside their hospitality suite in accordance with the Hotel’s rules. The Exhibitor is not permitted to display equipment or products or to conduct product demonstrations in suites or guest rooms during the TRB Annual Meeting. The Exhibitor can request Hospitality Suites via the online Exhibitor Portal, which opens in July of 2020. The link for the portal will open by Augustbe in the Exhibitor’s booth confirmation, 2021and on the TRB Annual Meeting exhibit website.

Hospitality Suites. Only confirmed exhibitors and Annual Meeting Patrons are eligible to reserve hotel suites in the Marriott Marquis for hospitality purposes. The Exhibitor shall not reserve hospitality suites directly with the hotel. The Exhibitor must make reservations for any hospitality suites via TRB’s Housing Bureau. The Housing Bureau will send confirmations and will include the tentative suite number. The suite number is based upon availability at the time of check-in check‐in and is subject to change. Suites may not be open prior to 6:00 AM or after 10:00 PM each day. In addition, suites are limited to no more than 20 people during the hours of 8:00 AM to 5:30 PM on Monday through Wednesday. Once the suite is reserved, the Exhibitor must make arrangements directly with the hotel for food and beverage service. The Hotel will contact the Exhibitor in early December to confirm logistical arrangements. Also, at that time, we recommend that you ask the hotel to include the name of your function and suite number on the hotel’s “reader board.” The Exhibitor shall not place signs anywhere in in the hotel, except they may place one sign immediately outside their hospitality suite in accordance with the Hotel’s rules. The Exhibitor is not permitted to display equipment or products or to conduct product demonstrations in suites or guest rooms during the TRB Annual Meeting. The Exhibitor can request Hospitality Suites via the online Exhibitor Portal, which will open by August, 20212022.