Common use of Information Considered Clause in Contracts

Information Considered. ‌ 34.1 Where an application has been received, the Chair of the Department will provide the candidate with a list of all documents other than those referred to in the candidate’s dossier that will be submitted to the committee for consideration in relation to the candidate’s application. The list will include annual performance reviews and any responses to them under section 20. This list must be provided to the candidate at least ten (10) days prior to a meeting at which the candidate’s application will be considered. 34.2 If, subsequent to the delivery of the list of documents to the candidate, additional documents are identified that will be considered by the committee in relation to the candidate’s application, an addendum to the list of documents together with a copy of any additional documents must be provided to the candidate not less than ten (10) days prior to the meeting of the committee at which the additional documents will be considered. 34.3 If requested by a candidate, the Chair of the Department will provide the candidate with a copy of any document on the Department’s list of documents other than a document referred to in the candidate’s dossier within three working days of the candidate’s request. Where the request is for a confidential letter of reference or evaluation report, the candidate will be provided with a copy of the letter in a form that does not identify the author. If this is not possible, a summary should be prepared in a manner that is unlikely to disclose the identity of the author. Where the author agreed that the letter or report may be made available to the candidate and attributed to the author, the full letter or report may be provided to the candidate. 34.4 The committee cannot consider letters, documents or information with regard to any complaint that has been determined not to require investigation or that has not been investigated. 34.5 A candidate may submit a written response to the complete list of documents by delivering the response to the chair not later than five days after receiving the list of documents to be considered by the committee. Where an additional document is delivered to the candidate under section 34.2, the candidate will have at least three working days in which to prepare and deliver a written response to the committee prior to the committee’s consideration of the candidate. The chair will provide a copy of the candidate’s written response to each member of the committee prior to the meeting to consider the candidate’s application. 34.6 A candidate is entitled to make an oral presentation to the committee if the candidate gives written notice to the chair not later than five days after receiving the list of documents to be considered by the committee. Where an additional document is delivered to the candidate under section 34.2, the candidate will have at least ten days in which to give notice to the chair of the committee that the candidate is exercising their right to make an oral submission to the committee. 34.7 The committee may invite a candidate to meet with the committee. 34.8 A candidate may be assisted in making their oral presentation at a meeting with the committee by another Member chosen by the candidate.