Common use of Information We Collect and How We Use It Clause in Contracts

Information We Collect and How We Use It. RCSI collects and processes your personal information for the purposes of ensuring the safe and effective management and administration of your studies as an RCSI student; to ensure compliance with the requirements of the Student Agreement and related policies; and pursuant to legal obligations to which it is subject. This data may include sensitive information, for example information relating to your health or medical circumstances, where it is necessary to collect and process such information for the purposes outlined in the Student Agreement and to provide RCSI support services to you. For example, we may collect or receive the following information: ▪ Application information: When you apply to RCSI, or register as a new student, or register annually as a student, as the case may be, and from time to time, you provide, as appropriate, your name, contact details, application details, CV/resumé, academic results and references, and confirmation that you have not been expelled from any academic institution. We use this information to manage and administer you role, position and journey as a student at RCSI, including to verify and validate your application. ▪ Government Sponsors When registering, you may also provide other information, such as contact details of your government sponsors and next-of-kin. We may correspond with your government sponsors in connection with any continuance, and/or progress, in the University, in connection with your academic examination results, or, in cases of emergency, in relation to your health and general welfare. ▪ Next-of-kin: We may correspond with your nominated next-of-kin, in cases of emergency, and in relation to your health and general welfare. ▪ Medical examinations or procedures. The COVID-19 Pandemic has created the need for a greater level of oversight, vigilance and reporting. COVID-19 is a reportable disease, and as with all other reportable diseases, our student medical services will notify our public health services accordingly. This is completely in the interest of the safety of you, your fellow students, college and hospital staff and the wider community. In addition to the explicit consent you have provided pursuant to Art. 9.2 (a), this processing may also be required to protect your vital interests or that of another (Art. 9.2 (c)) and/or for reasons of public health (Art. 9.2(i) & Recital 54). ▪ Alcohol and drug testing. In certain cases, such as where recommended by the RCSI Disciplinary Committee (who may make such recommendation on reasonable suspicion that a student may be using drugs, or as part of a student’s rehabilitation monitoring), you may be required to undergo alcohol or drug testing. More information is available in the Alcohol, Drug and Substance Misuse Policy. ▪ Vetting (Police Clearance) and criminal information. If work or activities you undertake constitutes “relevant work or activities” within the meaning of the National Vetting Bureau (Children and Vulnerable Persons) Act 2012 (as amended) (“Vetting Act”), RCSI will submit an application to the National Vetting Bureau for a vetting disclosure relating to you. In addition, during your study, you are obliged under RCSI policies to promptly disclose to the RCSI Associate Director for Academic Affairs details of any criminal investigations2 and criminal convictions other than “spent” convictions, together with details of any pending criminal charges against you. We may use this information to determine if you are permitted to carry out “relevant work or activities” under the Vetting Act and/or to determine if you are suitable to continue as a student in RCSI. More information is available in the Vetting (Police Clearance) Disclosures Policy. ▪ University communications. We will communicate with you during the application process and throughout your time as a student at the University for various purposes, including University notifications and updates. Such communications may occur by email or post, over the phone, and, in limited cases, by SMS. ▪ CCTV. Your image may be captured on CCTV on RCSI’s campuses. Such images will be processed in line with RCSI’s CCTV Policy. ▪ Recorded lectures. Where lectures are recorded for the purposes of facilitating and enhancing the student experience, you may be photographed and/or filmed as part of group scenes in classes or and any contributions you make in class may be recorded. These recordings are likely to be hosted on Panopto, Microsoft Azure, (or whatever video hosting platform is best suited) and will be made available on Moodle.

Information We Collect and How We Use It. RCSI collects and processes your personal information for the purposes of ensuring the safe and effective management and administration of your studies as an RCSI student; to ensure compliance with the requirements of the Student Agreement and related policies; and pursuant to legal obligations to which it is subject. This data may include sensitive information, for example information relating to your health or medical circumstances, where it is necessary to collect and process such information for the purposes outlined in the Student Agreement and to provide RCSI support services to you. For example, we may collect or receive the following information: ▪  Application information: When you apply to RCSI, or register as a new student, or register annually as a student, as the case may be, and from time to time, you provide, as appropriate, your name, contact details, application details, CV/resumé, academic results and references, and confirmation that you have not been expelled from any academic institution. We use this information to manage and administer you role, position and journey as a student at RCSI, including to verify and validate your application. ▪  Government Sponsors When registering, you may also provide other information, such as contact details of your government sponsors and next-of-kin. We may correspond with your government sponsors in connection with any continuance, and/or progress, in the University, in connection with your academic examination results, or, in cases of emergency, in relation to your health and general welfare. ▪  Next-of-kin: We may correspond with your nominated next-of-kin, in cases of emergency, and in relation to your health and general welfare. ▪  Medical examinations or procedures. The COVID-19 COVID 19 Pandemic has created the need for a greater level of oversight, vigilance and reporting. COVID-19 COVID 19 is a reportable disease, and as with all other reportable diseases, our student medical services will notify our public health services accordingly. This is completely in the interest of the safety of you, your fellow students, college and hospital staff and the wider community. In addition to the explicit consent you have provided pursuant to Art. 9.2 (a), this processing may also be required to protect your vital interests or that of another (Art. 9.2 (c)) and/or for reasons of public health (Art. 9.2(i) & Recital 54). ▪  Alcohol and drug testing. In certain cases, such as where recommended by the RCSI Disciplinary Committee (who may make such recommendation on reasonable suspicion that a student may be using drugs, or as part of a student’s rehabilitation monitoring), you may be required to undergo alcohol or drug testing. More information is available in the Alcohol, Drug and Substance Misuse Policy. ▪  Vetting (Police Clearance) and criminal information. If work or activities you undertake constitutes “relevant work or activities” within the meaning of the National Vetting Bureau (Children and Vulnerable Persons) Act 2012 (as amended) (“Vetting Act”), RCSI will submit an application to the National Vetting Bureau for a vetting disclosure relating to you. In addition, during your study, you are obliged under RCSI policies to promptly disclose to the RCSI Associate Director for Academic Affairs details of any criminal investigations2 and criminal convictions other than “spent” convictions, together with details of any pending criminal charges against you. We may use this information to determine if you are permitted to carry out “relevant work or activities” under the Vetting Act and/or to determine if you are suitable to continue as a student in RCSI. More information is available in the Vetting (Police Clearance) Disclosures Policy. ▪  University communications. We will communicate with you during the application process and throughout your time as a student at the University for various purposes, including University notifications and updates. Such communications may occur by email or post, over the phone, and, in limited cases, by SMS. ▪  CCTV. Your image may be captured on CCTV on RCSI’s campuses. Such images will be processed in line with RCSI’s CCTV Policy. ▪  Recorded lectures. Where lectures are recorded for the purposes of facilitating and enhancing the student experience, you may be photographed and/or filmed as part of group scenes in classes or and any contributions you make in class may be recorded. These recordings are likely to be hosted on Panopto, Microsoft Azure, (or whatever video hosting platform is best suited) and will be made available on Moodle.

Information We Collect and How We Use It. RCSI collects and processes your personal information for the purposes of ensuring the safe and effective management and administration of your studies as an RCSI student; to ensure compliance with the requirements of the Student Agreement and related policies; and pursuant to legal obligations to which it is subject. This data may include sensitive information, for example information relating to your health or medical circumstances, where it is necessary to collect and process such information for the purposes outlined in the Student Agreement and to provide RCSI support services to you. For example, we may collect or receive the following information: ▪ Application information: When you apply to RCSI, or register as a new student, or register annually as a student, as the case may be, and from time to time, you provide, as appropriate, your name, contact details, application details, CV/resumé, academic results and references, and confirmation that you have not been expelled from any academic institution. We use this information to manage and administer you role, position and journey as a student at RCSI, including to verify and validate your application. ▪ Profile information: When you apply to RCSI, or register as a new student, or register annually as a student, as the case may be, and from time to time, you provide, as appropriate, data to describe your profile such as first generation to attend university, gender, disability, ethnicity. We use this information internally to understand our student demographic to inform decisions about student supports and we also use this information for reporting, in aggregate and on an anonymised basis, for external purposes such as university rankings, government agencies and/or accreditation bodies. ▪ Government Sponsors When registering, you may also provide other information, such as contact details of your government sponsors and next-of-kin. We may correspond with your government sponsors in connection with any continuance, and/or progress, in the University, in connection with your academic examination results, or, in cases of emergency, in relation to your health and general welfare. ▪ Next-of-kin: We may correspond with your nominated next-of-kin, in cases of emergency, and in relation to your health and general welfare. ▪ Medical examinations or procedures. The COVID-19 COVID 19 Pandemic has created the need for a greater level of oversight, vigilance and reporting. COVID-19 COVID 19 is a reportable disease, and as with all other reportable diseases, our student medical services will notify our public health services accordingly. This is completely in the interest of the safety of you, your fellow students, college and hospital staff and the wider community. In addition to the explicit consent you have provided pursuant to Art. 9.2 (a), this processing may also be required to protect your vital interests or that of another (Art. 9.2 (c)) and/or for reasons of public health (Art. 9.2(i) & Recital 54). ▪ Alcohol and drug testing. In certain cases, such as where recommended by the RCSI Disciplinary Committee (who may make such recommendation on reasonable suspicion that a student may be using drugs, or as part of a student’s rehabilitation monitoring), you may be required to undergo alcohol or drug testing. More information is available in the Alcohol, Drug and Substance Misuse Policy. ▪ Vetting (Police Clearance) and criminal information. If work or activities you undertake constitutes “relevant work or activities” within the meaning of the National Vetting Bureau (Children and Vulnerable Persons) Act 2012 (as amended) (“Vetting Act”), RCSI will submit an application to the National Vetting Bureau for a vetting disclosure relating to you. In addition, during your study, you are obliged under RCSI policies to promptly disclose to the RCSI Associate Director for Academic Affairs details of any criminal investigations2 and criminal convictions other than “spent” convictions, together with details of any pending criminal charges against you. We may use this information to determine if you are permitted to carry out “relevant work or activities” under the Vetting Act and/or to determine if you are suitable to continue as a student in RCSI. More information is available in the Vetting (Police Clearance) Disclosures Policy. ▪ University communications. We will communicate with you during the application process and throughout your time as a student at the University for various purposes, including University 2 Criminal investigations include being arrested or interviewed under caution by a police officer whether in the Republic of Ireland or elsewhere. ▪ notifications and updates. Such communications may occur by email or post, over the phone, and, in limited cases, by SMS. ▪ CCTV. Your image may be captured on CCTV on RCSI’s campuses. Such images will be processed in line with RCSI’s CCTV Policy. ▪ Recorded lectures. Where lectures are recorded for the purposes of facilitating and enhancing the student experience, you may be photographed and/or filmed as part of group scenes in classes or and any contributions you make in class may be recorded. These recordings are likely to be hosted on Panopto, Microsoft Azure, (or whatever video hosting platform is best suited) and will be made available on Moodle.

Information We Collect and How We Use It. RCSI collects and processes your personal information for the purposes of ensuring the safe and effective management and administration of your studies as an RCSI student; to ensure compliance with the requirements of the Student Agreement and related policies; and pursuant to legal obligations to which it is subject. This data may include sensitive information, for example information relating to your health or medical circumstances, where it is necessary to collect and process such information for the purposes outlined in the Student Agreement and to provide RCSI support services to you. For example, we may collect or receive the following information: ▪  Application information: When you apply to RCSI, or register as a new student, or register annually as a student, as the case may be, and from time to time, you provide, as appropriate, your name, contact details, application details, CV/resumé, academic results and references, and confirmation that you have not been expelled from any academic institution. We use this information to manage and administer you role, position and journey as a student at RCSI, including to verify and validate your application. ▪  Government Sponsors When registering, you may also provide other information, such as contact details of your government sponsors and next-of-kin. We may correspond with your government sponsors in connection with any continuance, and/or progress, in the University, in connection with your academic examination results, or, in cases of emergency, in relation to your health and general welfare. ▪  Next-of-kin: We may correspond with your nominated next-of-kin, in cases of emergency, and in relation to your health and general welfare. ▪  Medical examinations or procedures. The COVID-19 Pandemic has created the need for a greater level of oversightYou may be required to undergo certain medical examinations and/or procedures, vigilance and reporting. COVID-19 is a reportable diseasewhich may include blood tests, vaccinations, and other appropriate medical tests and/or procedures, as with all other reportable diseasesrequired by RCSI. We process the results of your medical examinations and/or procedures to ensure your own well-being and protection, our student medical services will notify our public health services accordingly. This is completely in the interest of the safety of youas well as that of, your patients, healthcare staff, fellow students, college RCSI staff members and hospital staff and RCSI itself. More information is available in the wider community. In addition to the explicit consent you have provided pursuant to Art. 9.2 (a), this processing may also be required to protect your vital interests or that of another (Art. 9.2 (c)) and/or for reasons of public health (Art. 9.2(i) & Recital 54). ▪ Blood Borne Viruses Policy at Annex [C]  Alcohol and drug testing. In certain cases, such as where recommended by the RCSI Disciplinary Committee (who may make such recommendation on reasonable suspicion that a student may be using drugs, or as part of a student’s rehabilitation monitoring), you may be required to undergo alcohol or drug testing. More information is available in the Alcohol, Drug and Substance Misuse Policy. ▪ Policy at Annex [E]  Vetting (Police Clearance) and criminal information. If work or activities you undertake constitutes “relevant work or activities” within the meaning of the National Vetting Bureau (Children and Vulnerable Persons) Act 2012 (as amended) (“Vetting Act”), RCSI will submit an application to the National Vetting Bureau for a vetting disclosure relating to you. In addition, during your study, you are obliged under RCSI policies to promptly disclose to the RCSI Associate Director for Academic Affairs details of any criminal investigations2 investigations 1 and criminal convictions other than “spent” convictions, together with details of any pending criminal charges against you. We may use this information to determine if you are permitted to carry out “relevant work or activities” under the Vetting Act and/or to determine if you are suitable to continue as a student in RCSI. More information is available in the Vetting (Police Clearance) Disclosures Policy. ▪ Policy at Annex [I]  University communications. We will communicate with you during the application process and throughout your time as a student at the University for various purposes, including University notifications and updates. Such communications may occur by email or post, over the phone, and, in limited cases, by SMS. ▪  CCTV. Your image may be captured on CCTV on RCSI’s campuses. Such images will be processed in line with RCSI’s CCTV PolicyPolicy at Annex [G]. ▪  Recorded lectures. Where lectures are recorded for the purposes of facilitating and enhancing the student experience, you may be photographed and/or filmed as part of group scenes in classes or and any contributions you make in class may be recorded. These recordings are likely to be hosted on Panopto, Microsoft Azure, (or whatever video hosting platform is best suited) and will be made available on Moodle.