Common use of INSPECTION DOCUMENTATION Required Clause in Contracts

INSPECTION DOCUMENTATION Required. Each compliance inspection must be documented. A Checklist must be used for all compliance inspections as applicable (MPR #3). The results of compliance and land application inspections are to be documented and communicated in writing or via e-mail to the feedlot owner. For compliance inspections and desktop N & P record reviews results are to be communicated to the feedlot owner within 30 days of a compliance determination (MPR #6). Both the Checklist and the written communication of inspection results to the feedlot owner need to be either in the County’s file or uploaded into Tempo. It is not necessary to document and communicate results to the feedlot owner for a construction or complaint inspection unless compliance issues are discovered as a result of the inspection. For Compliance inspections at feedlot sites with > 300 AU where manure application records are kept, documentation in the file must include: • The Checklist; • Written communication of the inspection results; • A copy or photo of a representative sample of manure application records that were evaluated. Examples include: manure and soil sample results, field maps with application rates, MPCA Manure Planner. (This is not tied to an MPR.); • The County’s evaluation of nitrogen rates (i.e., nitrogen rate worksheet). Include documentation used to make a nitrogen determination; and • The County’s evaluation of phosphorus rates (i.e. phosphorus rate worksheet), if an optional phosphorus inspection is conducted in conjunction with a compliance inspection. The County can also include additional items (photos, site map, etc.) as part of the inspection file if they determine it is applicable or necessary to document the inspection. For Compliance inspections at feedlot sites with 100 -299 AU where manure application records are required to be kept, documentation in the file must include: • The Checklist; • Written communication of the inspection results; • The County’s evaluation of nitrogen rates (i.e., nitrogen rate worksheet). Include documentation used to make a nitrogen determination; and • The County’s evaluation of phosphorus rates (i.e., phosphorus rate worksheet), if an optional phosphorus inspection is conducted in conjunction with a compliance inspection. The County can also include additional items (photos, site map, etc.) as part of the inspection file if they determine it is applicable or necessary to document the inspection. For Desk-Top N & P inspections documentation in the file must include: • The Checklist; • Written communication of the inspection results; • A copy or photo of a representative sample of manure application records that were evaluated (This is not tied to an MPR.); • The County’s evaluation of the nitrogen rates (i.e. nitrogen rate worksheet); and • The County’s evaluation of phosphorus rates (i.e. phosphorus rate worksheet). The County can also include additional items as part of the inspection file if they determine it is applicable or necessary to document the inspection. For Compliance inspections at feedlot sites where manure application records are not required to be kept (sites with less than 100 AU) and other types of inspections, documentation in the file must include the Checklist, written communication of inspection results to the feedlot owner and at least one of the following suggested pieces of documentation.

INSPECTION DOCUMENTATION Required. Each compliance inspection must be documented. A Checklist must be used for all compliance inspections as applicable (MPR #3). The results of compliance and land application inspections are to be documented and communicated in writing or via e-mail email to the feedlot owner. For compliance inspections and desktop N & P record reviews results are to be communicated to the feedlot owner within 30 days of a compliance determination (MPR #6). Both the Checklist and the written communication of inspection results to the feedlot owner need to be either in the County’s file or uploaded into Tempo. It is not necessary to document and communicate results to the feedlot owner for a construction or complaint inspection unless compliance issues are discovered as a result of the inspection. For Compliance inspections at feedlot sites with > >300 AU where manure application records are kept, documentation in the file must include: • The Checklist; • Written communication of the inspection results; • A copy or photo of a representative sample of manure application records that were evaluated. Examples include: include manure and soil sample results, field maps with application rates, MPCA Manure Planner. ; (This is not tied to an MPR.); ) • The County’s evaluation of nitrogen rates (i.e., nitrogen rate worksheet). Include documentation used to make a nitrogen determination; and • The County’s evaluation of phosphorus rates (i.e. i.e., phosphorus rate worksheet), if an optional phosphorus inspection is conducted in conjunction with a compliance inspection. The County can also include additional items (photos, site map, etc.) as part of the inspection file if they determine it is applicable or necessary to document the inspection. For Compliance inspections at feedlot sites with 100 -299 100-299 AU where manure application records are required to be kept, documentation in the file must include: • The Checklist; • Written communication of the inspection results; • The County’s evaluation of nitrogen rates (i.e., nitrogen rate worksheet). Include documentation used to make a nitrogen determination; and • The County’s evaluation of phosphorus rates (i.e., phosphorus rate worksheet), if an optional phosphorus inspection is conducted in conjunction with a compliance inspection. The County can also include additional items (photos, site map, etc.) as part of the inspection file if they determine it is applicable or necessary to document the inspection. For Desk-Top N & P inspections documentation in the file must include: • The Checklist; • Written communication of the inspection results; • A copy or photo of a representative sample of manure application records that were evaluated evaluated; (This is not tied to an MPR.); ) • The County’s evaluation of the nitrogen rates (i.e. i.e., nitrogen rate worksheet); and • The County’s evaluation of phosphorus rates (i.e. i.e., phosphorus rate worksheet). The County can also include additional items as part of the inspection file if they determine it is applicable or necessary to document the inspection. For Compliance inspections at feedlot sites where manure application records are not required to be kept (sites with less than 100 AU) and other types of inspections, documentation in the file must include the Checklist, written communication of inspection results to the feedlot owner and at least one of the following suggested pieces of documentation.