Joint Conference Board Procedures Clause Samples
The Joint Conference Board Procedures clause establishes the rules and processes for how a joint board, typically composed of representatives from multiple parties, will conduct its meetings and make decisions. This clause may outline how board members are selected, how meetings are scheduled and conducted, and the methods for resolving disputes or reaching consensus. Its core practical function is to ensure that all parties have a clear, agreed-upon framework for collaboration and decision-making, thereby reducing misunderstandings and facilitating efficient joint governance.
Joint Conference Board Procedures. A. A quorum for the conduct of business of the joint Conference Board shall consist of at least three (3) members from the Contractor parties and at least three (3) members from the Union parties. The three (3) Employer representatives shall be from three (3) different Employer entities. This quorum must be maintained for the transaction of all business. Each of the members present at a Board meeting shall be entitled to one vote. When a quorum is present and there is not an equal number of members from the Union and Management, each member of the party having the lesser number of members present shall have a number of votes equal to the quotient resulting from dividing the greater number by the lesser number of members present. This provision is intended and is to be construed to give the Union and the Contractor parties on the Joint Conference Board an equal number of votes at all times.
B. In addition to matters submitted by a Sub-Committee to the Board, the Union, any Employer, any Employee, any Trust under this Contract or the California Plastering Conference of the Western Wall & Ceiling Contractors Association, may submit a matter of dispute to the Joint Conference Board by filing with the Chairman or Co-Chairman a notice in writing setting forth with as much particularity, as possible, the nature of the matter, the person or persons involved, the amount involved, if any, and the remedy sought, if any. Any Journeyman who causes a Contractor to be cited before the Joint Conference Board for infraction of the contract through his Business Agent or otherwise shall be required to personally appear as a witness and state his case, if requested by the Joint Conference Board.
C. The signatory parties hereto agree that service of the charges, the notice of hearing before the Joint Conference Board or Sub-committee, and notice of the decision of the Joint Conference Board or Sub-Committee shall be deemed to have been properly served upon the party cited if it is sent by Certified Mail, return receipt requested, at said person’s last known home or business address, as posted with Southern California Plastering Institute. The signatory parties hereto agree that the address appearing on the cited person’s Collective Bargaining Agreement or as contained in the Contractor Roster of the Southern California Plastering Institute shall be the last known address of the person cited, and the person cited agrees that service at this address will be deemed sufficient. It...