Lease or Rental Agreement Requirements. At a minimum, the lease or rental agreement between the landlord and the eligible household must contain the following: ✓ Name of tenant ✓ Name of landlord ✓ Address of rental property ✓ Occupancy (who gets to live at the rental) ✓ Term of agreement (lease start and end date) ✓ Rent rate and date due ✓ Deposits (if any and what for/term) ✓ Signature of tenant/date ✓ Signature of landlord/date Master Leasing Grantees can utilize master leasing when providing PHS for a participant. Master leasing is when an organization secures a lease directly with a landlord and then sub-leases the unit to a CBRA eligible household. The master-lease holder must have a sub-lease with the CBRA eligible household to provide the subsidy. Determining Rent Limit Grantees may pay rent amounts up to 120 percent of HUD’s Fair Market Rent (FMR). The rent limit is the maximum rent that can be paid for a unit of a given size. Rent calculations must include the cost of utilities as detailed on utility allowance schedules established by the local Housing Authority. Payment of rents in excess of 120 percent of FMR requires prior approval by Commerce. Determining Rent Subsidy Consistent with HUD housing affordability standards, each household is responsible for contributing no more than 30 percent of their income to the cost of their housing3. Documentation of subsidy amount and subsidy determination process must be included in the client file. If the household share creates a burden for the household, the household share may be waived or reduced, at the discretion of the grantee. The circumstances of the waiver must be documented in the client file. Grantees must review and adjust household rent subsidy amount annually. Documentation of new subsidy determination process and subsidy amount must be 3Cost of housing is equal to the tenant’s share of the rent plus utilities including electricity, natural gas, propane (if needed for cooking or laundry), water, sewer, and garbage services the tenant must pay. included in the client file. Habitability Grantees are responsible for documenting habitability for all housing units into which households will be moving, except where a household moves in with friends or family. Housing units must be documented as habitable prior to paying the rent subsidy and following a habitability complaint made by the tenant or a third party. Allowable Methods for Unit Habitability Determination Habitability can be documented by the Landlord Habitability Standards Certification Form or inspection. If the housing unit is provided to a different household within 12 months of documented habitability, an additional certification/inspection is not required. One of the following methods must be applied to each subsidized unit: • The CBRA Landlord Habitability Standards Certification Form references the state Landlord Tenant Act (RCW 59.18.060) and requires the landlord (as defined in RCW 59.18.030) to certify that the unit meets the safety and habitability standards detailed in the law. The landlord’s failure to comply with the law may result in termination of the rent subsidy. OR • Inspections: in lieu of (or in addition to) the above landlord certification, grantees may choose to inspect all or some housing units. Grantees may use the Commerce Housing Habitability Standards (HHS) form or the HUD Housing Quality Standards (HQS) Inspection form. Documentation of habitability certification or inspection must be kept in the client file.
Appears in 3 contracts
Samples: Contract Amendment, Contract Amendment, Contract Amendment
Lease or Rental Agreement Requirements. At a minimum, the lease or rental agreement between the landlord and the eligible household must contain the following: ✓ Name of tenant ✓ Name of landlord ✓ Address of rental property ✓ Occupancy (who gets to live at the rental) ✓ Term of agreement (lease start and end date) ✓ Rent rate and date due ✓ Deposits (if any and what for/term) ✓ Signature of tenant/date ✓ Signature of landlord/date Master Leasing Grantees can utilize master leasing when providing PHS for a participant. Master leasing is when an organization secures a lease directly with a landlord and then sub-leases the unit to a CBRA eligible household. The master-lease holder must have a sub-lease with the CBRA eligible household to provide the subsidy. Determining Allowable Rent Limit Amounts Grantees may pay determine the amount of rent amounts up to 120 percent of HUD’s Fair Market Rent (FMR)that can be charged for a unit based on the rent limit or rent reasonableness. The rent limit is the maximum rent that can be paid for a unit of a given sizesize which must not exceed 150 percent of HUD’s Fair Market Rent (FMR). Rent calculations must include the cost of utilities as detailed on utility allowance schedules established by the local Housing Authority. Payment of rents in excess of 120 150 percent of FMR requires prior approval by Commerce. Rent Reasonableness Rent reasonableness means the total rent charged for a unit must be reasonable in relation to the rents being charged during the same time period for comparable, non-luxury units in the private unassisted market. Rent reasonableness is performed by one of the following 🗸 Performing a rental market analysis/study in the rental market where the rental is located in. The market analysis/study must be performed, at a minimum, annually and no more than quarterly. 🗸 Reviewing comparable units advertised for rent as detailed below When determining rent reasonableness, grantees must consider the following characteristics of the units to ensure they are comparable: location, quality, size, type, amenities, housing services, maintenance, and utilities included in the rent. Though units may have different features, they should be relatively comparable in based on their characteristics and amenities. Verification that the rent charged for this units do not exceed rents charged for other comparable units owned (for example, the landlord would document the rents paid in other units). Grantees must document rent reasonableness using the Rent Reasonableness Worksheet and attach all applicable backup documentation. For more information, see HUD’s guide at: xxxxx://xxxxx.xxxxxxxxxxx.xxxx/resources/documents/CoC- Rent-Reasonableness-and-FMR.pdf. Determining Rent Subsidy Consistent with HUD housing affordability standards, each household is responsible for contributing no more than 30 percent of their income to the cost of their housing3. Documentation of subsidy amount and subsidy determination process must be included in the client file. If the household share creates a burden for the household, the household share may be waived or reduced, at the discretion of the grantee. The circumstances of the waiver must be documented in the client file. Grantees must review and adjust household rent subsidy amount annually. Documentation of new subsidy determination process and subsidy amount must be 3Cost of housing is equal to the tenant’s share of the rent plus utilities including electricity, natural gas, propane (if needed for cooking or laundry), water, sewer, and garbage services the tenant must pay. included in the client file. Habitability Grantees are responsible for documenting habitability for all housing units into which households will be moving, except where a household moves in with friends or family. Housing units must be documented as habitable prior to paying the rent subsidy and following a habitability complaint 3Cost of housing is equal to the tenant’s share of the rent plus utilities including electricity, natural gas, propane (if needed for cooking or laundry), water, sewer, and garbage services the tenant must pay. made by the tenant or a third party. If a client is moving in with family or friends and a habitability inspection is not completed, the tenant will still need to sign the form after notes have been made stating the reason for not completing the inspection and placed in the client file. If a client is living in a trailer/RV, a Habitability Inspection must be performed and both must pass the Inspection in order for the client to receive CBRA funding. Allowable Methods for Unit Habitability Determination Habitability can be documented by the Landlord Habitability Standards Certification Form or inspection. If the housing unit is provided to a different household within 12 months of documented habitability, an additional certification/inspection is not required. One of the following methods must be applied to each subsidized unit: • ✓ The CBRA Landlord Habitability Standards Certification Form references the state Landlord Tenant Act (RCW 59.18.060) and requires the landlord (as defined in RCW 59.18.030) to certify that the unit meets the safety and habitability standards detailed in the law. The landlord’s failure to comply with the law may result in termination of the rent subsidy. OR • ✓ Inspections: in lieu of (or in addition to) the above landlord certification, grantees may choose to inspect all or some housing units. Grantees may use the Commerce Housing Habitability Standards (HHS) form or the HUD Housing Quality Standards (HQS) Inspection form. Documentation of habitability certification or inspection must be kept in the client file.
Appears in 2 contracts
Samples: Contract Amendment, Contract Amendment
Lease or Rental Agreement Requirements. At a minimum, the lease or rental agreement between the landlord and the eligible household must contain the following: ✓ Name of tenant ✓ Name of landlord ✓ Address of rental property ✓ Occupancy (who gets to live at the rental) ✓ Term of agreement (lease start and end date) ✓ Rent rate and date due ✓ Deposits (if any and what for/term) ✓ Signature of tenant/date ✓ Signature of landlord/date Master Leasing Grantees can utilize master leasing when providing PHS for a participant. Master leasing is when an organization secures a lease directly with a landlord and then sub-leases the unit to a CBRA eligible household. The master-lease holder must have a sub-lease with the CBRA eligible household to provide the subsidy. Determining Allowable Rent Limit Amounts Grantees may pay determine the amount of rent amounts up to 120 percent of HUD’s Fair Market Rent (FMR)that can be charged for a unit based on the rent limit or rent reasonableness. The rent limit is the maximum rent that can be paid for a unit of a given sizesize which must not exceed 150 percent of HUD’s Fair Market Rent (FMR). Rent calculations must include the cost of utilities as detailed on utility allowance schedules established by the local Housing Authority. Payment of rents in excess of 120 150 percent of FMR requires prior approval by Commerce. Rent Reasonableness Rent reasonableness means the total rent charged for a unit must be reasonable in relation to the rents being charged during the same time period for comparable, non-luxury units in the private unassisted market. Rent reasonableness is performed by one of the following 🗸 Performing a rental market analysis/study in the rental market where the rental is located in. The market analysis/study must be performed, at a minimum, annually and no more than quarterly. 🗸 Reviewing comparable units advertised for rent as detailed below When determining rent reasonableness, grantees must consider the following characteristics of the units to ensure they are comparable: location, quality, size, type, amenities, housing services, maintenance, and utilities included in the rent. Though units may have different features, they should be relatively comparable in based on their characteristics and amenities. Verification that the rent charged for this units do not exceed rents charged for other comparable units owned (for example, the landlord would document the rents paid in other units). Grantees must document rent reasonableness using the Rent Reasonableness Worksheet and attach all applicable backup documentation. For more information, see HUD’s guide at: xxxxx://xxxxx.xxxxxxxxxxx.xxxx/resources/documents/CoC- Rent-Reasonableness-and-FMR.pdf. Determining Rent Subsidy Consistent with HUD housing affordability standards, each household is responsible for contributing no more than 30 percent of their income to the cost of their housing3. Documentation of subsidy amount and subsidy determination process must be included in the client file. If the household share creates a burden for the household, the household share may be waived or reduced, at the discretion of the grantee. The circumstances of the waiver must be documented in the client file. Grantees must review and adjust household rent subsidy amount annually. Documentation of new subsidy determination process and subsidy amount must be 3Cost of housing is equal to the tenant’s share of the rent plus utilities including electricity, natural gas, propane (if needed for cooking or laundry), water, sewer, and garbage services the tenant must pay. included in the client file. Habitability Grantees are responsible for documenting habitability for all housing units into which households will be moving, except where a household moves in with friends or family. Housing units must be documented as habitable prior to paying the rent subsidy and following a habitability complaint made by 3Cost of housing is equal to the tenant or a third party. Allowable Methods for Unit Habitability Determination Habitability can be documented by the Landlord Habitability Standards Certification Form or inspection. If the housing unit is provided to a different household within 12 months of documented habitability, an additional certification/inspection is not required. One of the following methods must be applied to each subsidized unit: • The CBRA Landlord Habitability Standards Certification Form references the state Landlord Tenant Act (RCW 59.18.060) and requires the landlord (as defined in RCW 59.18.030) to certify that the unit meets the safety and habitability standards detailed in the law. The landlordtenant’s failure to comply with the law may result in termination share of the rent subsidy. OR • Inspections: in lieu of plus utilities including electricity, natural gas, propane (if needed for cooking or in addition to) laundry), water, sewer, and garbage services the above landlord certification, grantees may choose to inspect all or some housing units. Grantees may use the Commerce Housing Habitability Standards (HHS) form or the HUD Housing Quality Standards (HQS) Inspection form. Documentation of habitability certification or inspection tenant must be kept in the client filepay.
Appears in 1 contract
Samples: Contract Amendment
