Common use of Maintenance and Destruction of Original Check Clause in Contracts

Maintenance and Destruction of Original Check. You shall xxxx the original Check “processed” after the process of scanning the check in accordance with Section 4 of this Agreement to ensure that it is not re-presented for payment. You shall securely store all original checks for a period of at least sixty (60) calendar days after the date of transmission (Retention Period). During the Retention Period, you shall take appropriate security measures to ensure that: a. Only authorized members on the Account shall have access to original checks, b. The information contained on such checks shall not be disclosed, c. Such checks will not be duplicated or scanned more than one time and d. Such checks will not be deposited or negotiated in any form. You shall also implement proper security procedures and internal controls to ensure the confidentiality of any information that is considered to be confidential personal information that you retain. During the Retention Period, you must promptly provide the original check to us within one business day upon our request. After the Retention Period, you agree to promptly provide a sufficient copy of the front and back of the check. After the Retention Period, if you dispose of the original check, xxxx it “VOID” and then destroy it by cross-cut shredding or another commercially acceptable means of destruction. After destruction of an original check, the check image will be the sole evidence of the original check. You agree to cooperate with us to aid in the clearing and collection process, to resolve claims with respect to any check, for HLEFCU audit purposes, or for any other matter reasonably requested by us.

Maintenance and Destruction of Original Check. You shall xxxx the original Check “processed” after the process of scanning the check in accordance with Section 4 of this Agreement to ensure that it is not re-re- presented for payment. You shall securely store all original checks for a period of at least sixty (60) calendar days after the date of transmission (Retention Period). During the Retention Period, you shall take appropriate security measures to ensure that: a. Only authorized members on the Account shall have access to original checks, b. The information contained on such checks shall not be disclosed, c. Such checks will not be duplicated or scanned more than one time and time, and d. Such checks will not be deposited or negotiated in any form. You shall also implement proper security procedures and internal controls to ensure the confidentiality of any information that is considered to be confidential personal information that you retain. During the Retention Period, you must promptly provide the original check to us within one business day upon our request. After the Retention Period, you agree to promptly provide a sufficient copy of the front and back of the check. After the Retention Period, if you dispose of the original check, xxxx it “VOID” and then destroy it by cross-cut shredding or another commercially acceptable means of destruction. After destruction of an original check, the check image will be the sole evidence of the original check. You agree to cooperate with us to aid in the clearing and collection process, to resolve claims with respect to any check, for HLEFCU MCFCU audit purposes, or for any other matter reasonably requested by us.

Maintenance and Destruction of Original Check. You shall xxxx mark the original Check “processed” after the process of scanning the check in accordance with Section 4 of this Agreement to ensure that it is not re-presented for payment. You shall securely store all original checks for a period of at least sixty (60) calendar days after the date of transmission (Retention Period). During the Retention Period, you shall take appropriate security measures to ensure that: a. Only authorized members on the Account shall have access to original checks, b. The information contained on such checks shall not be disclosed, c. Such checks will not be duplicated or scanned more than one time and time, and d. Such checks will not be deposited or negotiated in any form. You shall also implement proper security procedures and internal controls to ensure the confidentiality of any information that is considered to be confidential personal information that you retain. During the Retention Period, you must promptly provide the original check to us within one business day upon our request. After the Retention Period, you agree to promptly provide a sufficient copy of the front and back of the check. After the Retention Period, if you dispose of the original check, xxxx mark it “VOID” and then destroy it by cross-cut shredding or another commercially acceptable means of destruction. After destruction of an original check, the check image will be the sole evidence of the original check. You agree to cooperate with us to aid in the clearing and collection process, to resolve claims with respect to any check, for HLEFCU MCFCU audit purposes, or for any other matter reasonably requested by us.

Maintenance and Destruction of Original Check. You shall xxxx mark the original Check “processed” after the process of scanning the check in accordance with Section 4 of this Agreement to ensure that it is not re-presented for payment. You shall securely store all original checks for a period of at least sixty (60) calendar days after the date of transmission (Retention Period). During the Retention Period, you shall take appropriate security measures to ensure that: a. Only authorized members on the Account shall have access to original checks, b. The information contained on such checks shall not be disclosed, c. Such checks will not be duplicated or scanned more than one time and d. Such checks will not be deposited or negotiated in any form. You shall also implement proper security procedures and internal controls to ensure the confidentiality of any information that is considered to be confidential personal information that you retain. During the Retention Period, you must promptly provide the original check to us within one business day upon our request. After the Retention Period, you agree to promptly provide a sufficient copy of the front and back of the check. After the Retention Period, if you dispose of the original check, xxxx mark it “VOID” and then destroy it by cross-cut shredding or another commercially acceptable means of destruction. After destruction of an original check, the check image will be the sole evidence of the original check. You agree to cooperate with us to aid in the clearing and collection process, to resolve claims with respect to any check, for HLEFCU audit purposes, or for any other matter reasonably requested by us.