Common use of Maintenance of Financial Records and Audit Clause Clause in Contracts

Maintenance of Financial Records and Audit Clause. i. Contractor shall maintain financial records pertaining to all matters relative to this Agreement in accordance with generally accepted accounting principles and procedures. Contractor shall retain all of its records and supporting documentation applicable to this Agreement with the City for a period of three (3) years, except as follows: 1. Records that are subject to audit findings shall be retained three (3) years after such findings have been resolved. 2. All such records and supporting documents shall be made available, upon request, for inspection or audit by representatives of City. In the event Contractor’s business operations cease to exist, Contractor agrees to turn over to City all of its records relating to this Agreement to be retained by City of the required period. ii. Contractor aggress to permit City or its designated representative to inspect and/or audit its records and books relative to this Agreement at any time during normal business hours and under reasonable circumstances and to copy therefore any information City desires concerning Contractor’s operations hereunder. City shall provide written notice prior to the execution of the provision. If Contractor or its records and books are not located within Caddo or Bossier Parish, in the event of an audit, Contractor agrees to deliver the records or have the records delivered to City’s designated representative at an address designated by City within the City of Shreveport. If City’s designated representative finds that the records delivered by Contractor are incomplete, Contractor agrees to pay City’s representative’s cost to travel to Contractor’s office to audit or retrieve the compete records.

Maintenance of Financial Records and Audit Clause. i. A. Contractor shall maintain financial records pertaining to all matters relative to this Agreement in accordance with generally accepted accounting principles and procedures. Contractor shall retain all of its records and supporting documentation applicable to this Agreement with the City for a period of three (3) years, except as follows: 1. ) Records that are subject to audit findings shall be retained three (3) years after such findings have been resolved. 2. ) All such records and supporting documents shall be made available, upon request, for inspection or audit by representatives of City. In the event Contractor’s 's business operations cease to exist, Contractor agrees to turn over to City all of its records relating to this Agreement to be retained by City of for the required period. ii. 3) Contractor aggress agrees to permit City or its designated representative to inspect and/or audit its records and books relative to this Agreement at any time during normal business hours and under reasonable circumstances and to copy therefore any information City desires concerning Contractor’s 's operations hereunder. City shall provide written notice prior to the execution of the provision. If Contractor or its records and books are not located within Caddo or Bossier Parish, in the event of an audit, Contractor agrees to deliver the records or have the records delivered to City’s 's designated representative at an address designated by City within the City of Shreveport. If City’s designated representative finds that the records delivered by Contractor are incomplete, Contractor agrees to pay City’s 's representative’s cost 's costs to travel to Contractor’s 's office to audit or retrieve the compete complete records.

Maintenance of Financial Records and Audit Clause. i. Contractor shall maintain financial records pertaining to all matters relative to this Agreement in accordance with generally accepted accounting principles and procedures. Contractor shall retain all of its records and supporting documentation applicable to this Agreement with the City for a period of three (3) years, except as follows: 1. Records that are subject to audit findings shall be retained three (3) years after such findings have been resolved. 2. All such records and supporting documents shall be made available, upon request, for inspection or audit by representatives of City. In the event Contractor’s 's business operations cease to exist, Contractor agrees to turn over to City all of its records relating to this Agreement to be retained by City of for the required period. ii. Contractor aggress agrees to permit City or its designated representative to inspect and/or audit its records and books relative to this Agreement at any time during normal business hours and under reasonable circumstances and to copy therefore any information City desires concerning Contractor’s 's operations hereunder. City shall provide written notice prior to the execution of the provision. If Contractor or its records and books are not located within Caddo or Bossier Parish, in the event of an audit, Contractor agrees to deliver the records or have the records delivered to City’s 's designated representative at an address designated by City within the City of Shreveport. If City’s designated representative finds that the records delivered by Contractor are incomplete, Contractor agrees to pay City’s 's representative’s cost 's costs to travel to Contractor’s 's office to audit or retrieve the compete complete records.