RECORDS AND AUDIT ACCESS. 17.1 The Supplier shall keep and maintain until seven (7) Years after the date of termination or expiry (whichever is the earlier) of this Framework Agreement (or such other longer period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Framework Agreement including the Services provided under it, the Call-Off Contracts entered into with Contracting Bodies and the amounts paid by each Contracting Body.
RECORDS AND AUDIT ACCESS. The Customer shall use reasonable endeavours to ensure that the conduct of each audit carried out pursuant to Schedule 7 (Records and Audit Access) of the Framework Agreement does not unreasonably disrupt the Supplier or delay the provision of the Services save insofar as the Supplier accepts and acknowledges that control over the conduct of audits carried out by the Auditor(s) is outside of the control of the Customer. The Parties agree that they shall bear their own respective costs and expenses incurred in respect of compliance with their obligations under Schedule 7 (Records and Audit Access) of the Framework Agreement unless the audit reveals a Material Breach by the Supplier in which case the Supplier shall reimburse the Customer for the Customer’s reasonable costs incurred in relation to the audit. FORCE MAJEURE Neither Party shall be liable to the other Party for any delay in performing, or failure to perform, its obligations under this Contract (other than a payment of money) to the extent that such delay or failure is a result of a Force Majeure Event. Notwithstanding the foregoing, each Party shall use all reasonable endeavours to continue to perform its obligations under this Contract for the duration of such Force Majeure Event. However, if such Force Majeure Event prevents either Party from performing its material obligations under this Contract for a period in excess of fifteen (15) consecutive Calendar Days either Party may terminate this Contract with immediate effect by notice in writing to the other Party. Any failure or delay by the Supplier in performing its obligations under this Contract which results from any failure or delay by an agent, Sub-Contractor or Supplier shall be regarded as due to a Force Majeure Event only if that agent, Sub-Contractor or Supplier is itself impeded, as in the case of an Affected Party, by a Force Majeure Event from complying with an obligation to the Supplier. If either Party becomes aware of a Force Majeure Event or occurrence which gives rise to or is likely to give rise to any such failure or delay on its part as described in Clause 23.1.1 it shall immediately notify the other by the most expeditious method then available and shall inform the other of the period during which it is estimated that such failure or delay shall continue. The Supplier shall not have the right to any payment from the Customer under this Contract where the Supplier is unable to provide the Services and/or Deliverables becaus...
RECORDS AND AUDIT ACCESS. 14.1. The Supplier shall keep and maintain, until the later of:
RECORDS AND AUDIT ACCESS. The Supplier shall keep and maintain for seven (7) years after the Call Off Expiry Date or date of termination of this Call Off Contract (whichever is the earlier) (or as long a period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Call Off Contract including the Goods and/or Services provided under it, Purchase Orders, any Sub-Contracts and the amounts paid by the Customer. The Supplier shall keep the records and accounts referred to in Clause 45.1 above in accordance with Good Industry Practice and generally accepted accounting principles. The Supplier shall afford the Customer and/or the Customer’s representatives and/or the National Audit Office and/or an auditor appointed by the Audit Commission (each of whom shall for the purposes of this Clause 45 be an “Auditor”) access to the records and accounts referred to in Clause 45.1 at the Supplier’s premises and/or provide copies of such records and accounts (including copies of the Supplier's published accounts), as may be required by any of the Auditors from time to time during the Call Off Contract Period and the period specified in Clause 45.1, in order that the Auditor(s) may carry out an inspection including for the following purposes: to verify the accuracy of the Call Off Contract Charges (and proposed or actual variations to them in accordance with this Call Off Contract), and/or the costs of all Supplier (including Sub-Contractors) of the Goods and/or Services; to review the integrity, confidentiality and security of the Customer Data held or used by the Supplier; to review the Supplier’s compliance with the Data Protection Legislation in accordance with this Call Off Contract and any other Laws; to review the Supplier's compliance with its continuous improvement and benchmarking obligations set out in Framework Schedule 7 (Value for Money) and Clause 19 (Continuous Improvement) of this Call Off Contract; to review the Supplier's compliance with its security obligations set out in Clause 30 (Security and Protection of Information); to review any books of account kept by the Supplier in connection with the provision of the Goods and/or Services; to carry out an examination pursuant to Section 6 (1) of the National Audit Act 1983 of the economy, efficiency and effectiveness with which the Customer has used its resources; to inspect the Customer’s assets, including the Intellectual Property Rights, equipment, facilities and maintenance, for the...
RECORDS AND AUDIT ACCESS. The Supplier shall keep and maintain until seven (7) Years after the date of termination or expiry (whichever is the earlier) of this Framework Agreement (or such other longer period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Framework Agreement including the Services provided under it, the Call-Off Agreements entered into with Contracting Bodies and the amounts paid by each Contracting Body. The Supplier shall keep and maintain, until the later of: seven (7) years after the date of termination or expiry of this Framework Agreement; seven (7) years after the date of termination or expiry of the last Call-Off Agreement to expire or terminate; such other date as may be agreed between the Parties, full and accurate records and accounts of the operation of this Framework Agreement, including the Call-Off Agreements entered into with Contracting Bodies, the Services provided pursuant to the Call-Off Agreements, and the amounts paid by each Contracting Body under the Call-Off Agreements. The Supplier shall keep the records and accounts referred to in Clause 17.1 above in accordance with Good Industry Practice and Law. The Supplier shall provide the Authority with a completed annual Self Audit Certificate in respect of each Contract Year of this Framework Agreement within two Months following the end of each Contract Year and will complete any actions outlined by Authority conducted Audits within specified timescales. The Self Audit Certificates shall be completed by a responsible senior member of the Supplier’s management team or by the Supplier’s external auditor. The Self Audit Certificate should confirm that tests have been completed to provide assurance that: a representative sample of Orders are clearly identified as Framework Orders in the order processing/ invoicing systems and where required, Orders are correctly reported in the MI returns; all related invoices are completely and accurately included in the MI returns; and all Charges to Contracting Bodies comply with Framework requirements on maximum mark-ups, discounts, charge rates, fixed quotes (as applicable). The Supplier shall afford the Authority (or relevant Other Contracting Body), the Authority's representatives, the National Audit Office and/or auditor appointed by the Audit Commission ("Auditors") access to the records and accounts referred to in Clause 17.1 at the Supplier's premises and/or provide copies of such records and account...
RECORDS AND AUDIT ACCESS. 22.1.1 The Customer shall use reasonable endeavours to ensure that the conduct of each audit carried out pursuant to Schedule 7 (Records and Audit Access) of the Framework Agreement does not unreasonably disrupt the Supplier or delay the provision of the Services save insofar as the Supplier accepts and acknowledges that control over the conduct of audits carried out by the Auditor(s) is outside of the control of the Customer.
RECORDS AND AUDIT ACCESS. 34.1The Supplier shall keep and maintain until seven (7) Years after the date of termination or expiry (whichever is the earlier) of the Contract (or as long a period as may be agreed between the Parties), full and accurate records and accounts of the operation of the Contract including the Services provided under it, and the amounts paid by the Customer.
RECORDS AND AUDIT ACCESS. 29.1 The Supplier shall keep and maintain for the time period after the date of termination or expiry (whichever is the earlier) of the Contract as specified in paragraph 12 of the Order Form (or as long a period as may be agreed between the Parties), full and accurate records and accounts of the operation of the Contract including the Services provided under it, and the amounts paid by the Customer.
RECORDS AND AUDIT ACCESS. 17.1The Service Provider shall keep and maintain until seven (7) Years after the date of termination or expiry (whichever is the earlier) of this Framework Agreement (or such other longer period as may be agreed between the Parties), full and accurate records and accounts of the operation of this Framework Agreement including the Services provided under it, the Call-Off Agreements entered into with Contracting Bodies and the amounts paid by each Contracting Body.
RECORDS AND AUDIT ACCESS. 17.1 The Supplier will allow CCS (and CCS’s external auditor) to access its information and conduct audits of the Services provided under the Call-Off Contract and the provision of Management Information (subject to reasonable and appropriate confidentiality undertakings).
