Common use of Meeting Cost Sharing Requirements Clause in Contracts

Meeting Cost Sharing Requirements. Effective Date: 12/26/2014 As part of the analysis of the applicant's proposed budget, the AO must review the applicant's proposed cost share contributions for cost realism. The AO must verify that the proposed contributions meet the standards set in 2 CFR 200.306 for U.S. organizations or the Standard Provision “Cost Share” for non-U.S. organizations. USAID does not apply its source and nationality requirements or the restricted goods provision established in the Standard Provision "USAID Eligibility Rules for Commodities and Services" to cost share contributions. In the award budget, cost share must be expressed as a dollar figure rather than a percentage to assist in monitoring the amount. Cost sharing applies throughout the life of an agreement, and the AOR must monitor the recipient's financial reports to ensure that the recipient is making progress toward meeting the required cost share. If it appears that the recipient is not making adequate progress, the AOR must bring this to the attention of the AO. The AO then must initiate discussions with the recipient to resolve the issue. The AO has the authority to reduce the amount of USAID incremental funding in the following funding period or to reduce the amount of the agreement by the difference between the expended amount and what the recipient agreed to provide. If the award has expired or been terminated, the AO may request the recipient to refund the difference to USAID. In-kind contributions are allowable as cost share in accordance with 2 CFR 200.306 for U.S. organizations and in accordance with the Standard Provision, “Cost Share” for non-U.S. organizations. This includes things such as volunteer time; valuation of donated supplies, equipment, and other property; and use of unrecovered indirect costs.

Meeting Cost Sharing Requirements. Effective Date: 12/26/2014 06/01/2006 As part of the analysis of the applicant's proposed budget, the AO must review the applicant's proposed cost share sharing contributions for cost realism. The AO must verify that the proposed contributions meet the standards set in 2 22 CFR 200.306 226.23 for U.S. organizations or the Standard Provision “"Cost Share” Sharing" for non-U.S. organizations. USAID does not apply its source source, origin, and nationality requirements or the restricted goods provision established in the Standard Provision "USAID Eligibility Rules for Commodities Goods and Services" to cost share sharing contributions. In The AO may authorize the award budget, recipient to attribute cost share must be expressed as a dollar figure rather than a percentage sharing contributions from sub-recipients to assist in monitoring the amountprime award. Cost sharing applies throughout the life of an agreement, and the AOR must AOTR should monitor the recipient's financial reports to ensure that the recipient is making progress toward meeting the required cost sharesharing. If it appears that the recipient is not making adequate progress, the AOR AOTR must bring this to the attention of the AO. The AO then must initiate discussions with the recipient to resolve the issue. The AO has the authority to reduce the amount of USAID incremental funding in the following funding period or to reduce the amount of the agreement by the difference between the expended amount and what the recipient agreed to provide. If the award has expired or been terminated, the AO may request the recipient to refund the difference to USAID. In-kind contributions are allowable as cost share sharing in accordance with 2 OMB Circular A-110 and 22 CFR 200.306 for U.S. organizations and in accordance with the Standard Provision, “Cost Share” for non-U.S. organizations226.23. This includes things such as volunteer time; valuation of donated supplies, equipment, and other property; and and, use of unrecovered indirect costs.

Meeting Cost Sharing Requirements. Effective Date: 12/26/2014 As part of the analysis of the applicant's proposed budget, the AO must review the applicant's proposed cost share contributions for cost realism. The AO must verify that the proposed contributions meet the standards set in 2 CFR 200.306 for U.S. organizations or the Standard Provision “Cost Share” for non-U.S. organizations. USAID does not apply its source and nationality requirements or the restricted goods provision established in the Standard Provision "USAID Eligibility Rules for Commodities and Services" to cost share contributions. In the award budget, cost share must be expressed as a dollar figure rather than a percentage to assist in monitoring the amount. Cost sharing applies throughout the life of an agreement, and the AOR must monitor the recipient's financial reports to ensure that the recipient is making progress toward meeting the required cost share. If it appears that the recipient is not making adequate progress, the AOR must bring this to the attention of the AO. The AO then must initiate discussions with the recipient to resolve the issue. The AO has the authority to reduce the amount of USAID incremental funding in the following funding period or to reduce the amount of the agreement by the difference between the expended amount and what the recipient agreed to provide. If the award has expired or been terminated, the AO may request the recipient to refund the difference to USAID. In-kind contributions are allowable as cost share in accordance with 2 CFR 200.306 for U.S. organizations and in accordance with the Standard Provision, “Cost Share” for non-U.S. organizations. This includes things such as volunteer time; valuation of donated supplies, equipment, and other property; and use of unrecovered indirect costs. Effective Date: 08/04/2020 2 CFR 200.80 defines program income as gross income earned by a recipient that is directly generated by an activity under an award or earned as a result of the award during the period of performance. 2 CFR 200.307(a) encourages non-Federal entities to earn program income to defray program costs where appropriate. If program income is anticipated, the AO determines the most appropriate use of such program income and must state in the award how it will be used. 2 CFR 200.307(e) specifies at least three approaches that an AO may use: 1) Deduction - Program income may be deducted from total allowable costs to determine net allowable costs. When using the deductive approach, the AO must use program income for current costs, and the total award amount must be reduced by the amount of program income earned, rather than increasing the funds committed to the project. 2) Addition - Program income may be added to the award, increasing the total amount of the award. Program income must be used for the purposes and under the conditions of the award. The AO must not allow the use of the additive approach to program income if the applicant or recipient has: • An inadequate or deficient cost accounting system, or is otherwise unable to adequately report or account for program income; • A history of frequent, large annual unobligated balances on previous awards; or • Requested multiple extensions of the final budget period of the project period. If the AO determines that any of the above circumstances apply, the AO must not approve the additive approach but may consider another approach. The AO should also consider additional specific conditions, as specified in 2 CFR 200.207. 3) Cost-sharing - Program income may be used to meet any cost-sharing requirement of the award. When using this approach, the total amount of the award remains the same. The AO must insert the applicable Standard Provision, “Program Income” in awards to both U.S. and non-U.S. NGOs.