Common use of Meetings During Project Initiation Phase Clause in Contracts

Meetings During Project Initiation Phase. a. Within the first week following execution of the Agreement, Architect shall participate in one (1) Project kick-off meeting to determine the Project intent, scope, budget and timetable, which shall encompass the following: (i) Architect, its appropriate consultant(s), and District staff, shall attend the meeting. (ii) The Project kick-off meeting will introduce key team members from District and Architect to each other, defining roles and responsibilities relative to the Project. (iii) During this meeting, Architect shall: (A) Identify and review pertinent information and/or documentation necessary from District for the completion of the Project. (B) Review and explain the overall Project goals, general approach, tasks, work plan and procedures and deliverable products of the Project. (C) Review and explain the scope of work and Project work plan for all parties present; determine any adjustments or fine tuning that needs to be made to the work plan. (D) Review documentation of the Project kick-off meeting prepared by District’s representative and comment prior to distribution.

Meetings During Project Initiation Phase. a. Within the first week following execution of the Agreement, the Architect shall participate in one (1) Project kick-off meeting for all sites to determine the Project intent, scope, budget and timetable, which shall encompass the following: (i) The Architect, its appropriate consultant(s), and District staff, shall attend the meeting. (ii) The Project kick-off meeting will introduce key team members from the District and the Architect to each other, defining roles and responsibilities relative to the Project. (iii) During this meeting, the Architect shall: (A) Identify and review pertinent information and/or documentation necessary from the District for the completion of the Project. (B) Review and explain the overall Project goals, general approach, tasks, work plan and procedures and deliverable products of the Project. (C) Review and explain the scope of work and Project work plan for all parties present; determine any adjustments or fine tuning that needs to be made to the work plan. (D) Review documentation of the Project kick-off meeting prepared by the District’s representative and comment prior to distribution.