Common use of Methods Used to Destroy/Delete Data Clause in Contracts

Methods Used to Destroy/Delete Data. Detail how information will be destroyed or deleted at the end of the retention period as defined in the Data Sharing Agreement, for: 1. the information to be disclosed and 2. the information resulting from the processing of that disclosed information 1. Information to be disclosed “Not Applicable” -The National Museum of Ireland retains this information as a record of enduring value for historical research purposes under the National Archives Act 1986. The NMI is a scheduled body under the NA Act and its records are therefore subject to the Act. The records in question are departmental records as defined by the Act Section 2(2), as ‘other machine-readable records’, and they are made or received, and held by the NMI in the course of its business. These records are eligible for transfer to the National Archives and public inspection if they are over 30 years old, under Section 8 of the NA Act. The NMI as a place of deposit fulfils the functions of the National Archives in regard to Section 8 of the Act. The NMI records constitute departmental records, they must be retained for 30 years until they are eligible for transfer to the National Archives or a place of deposit (i.e. the NMI), and thereafter they must be retained indefinitely. So they must be retained indefinitely (unless we want to dispose of them and get permission from the NA to do so). 2. Information resulting from processing of the data “Not Applicable” -The National Museum of Ireland retains this information as a record of enduring value for historical research purposes under the National Archives Act 1986. The NMI is a scheduled body under the NA Act and its records are therefore subject to the Act. The records in question are departmental records as defined by the Act Section 2(2), as ‘other machine-readable records’, and they are made or received, and held by the NMI in the course of its business. These records are eligible for transfer to the National Archives and public inspection if they are over 30 years old, under Section 8 of the NA Act. The NMI as a place of deposit fulfils the functions of the National Archives in regard to Section 8 of the Act. The NMI records constitute departmental records, they must be retained for 30 years until they are eligible for transfer to the National Archives or a place of deposit (i.e. the NMI), and thereafter they must be retained indefinitely. So they must be retained indefinitely (unless we want to dispose of them and get permission from the NA to do so).

Methods Used to Destroy/Delete Data. Detail how information will be destroyed or deleted at the end of the retention period as defined in the Data Sharing Agreement, for: 1. the information to be disclosed and 2. the information resulting from the processing of that disclosed information 1. Information to be disclosed “Not Applicable” -The National Museum of Ireland retains this information as a record of enduring value for historical research purposes under the National Archives Act 1986. The NMI is a scheduled body under the NA Act and its records are therefore subject to the Act. The records in question are departmental records as defined by the Act Section 2(2), as ‘other machine-readable records’, and they are made or received, and held by the NMI in the course of its business. These records are eligible for transfer to the National Archives and public inspection if they are over 30 years old, under Section 8 of the NA Act. The NMI as a place of deposit fulfils the functions of the National Archives in regard to Section 8 of the Act. The NMI records constitute departmental records, they must be retained for 30 years until they are eligible for transfer to the National Archives or a place of deposit (i.e. the NMI), and thereafter they must be retained indefinitely. So they must be retained indefinitely (unless we want to dispose of them and get permission from the NA to do so). 2. Information resulting from processing of the data “Not Applicable” -The - The National Museum of Ireland retains this information as a record of enduring value for historical research purposes under the National Archives Act 1986. The NMI is a scheduled body under the NA Act and its records are therefore subject to the Act. The records in question are departmental records as defined by the Act Section 2(2), as ‘other machine-readable records’, and they are made or received, and held by the NMI in the course of its business. These records are eligible for transfer to the National Archives and public inspection if they are over 30 years old, under Section 8 of the NA Act. The NMI as a place of deposit fulfils the functions of the National Archives in regard to Section 8 of the Act. The NMI records constitute departmental records, they must be retained for 30 years until they are eligible for transfer to the National Archives or a place of deposit (i.e. the NMI), and thereafter they must be retained indefinitely. So they must be retained indefinitely (unless we want to dispose of them and get permission from the NA to do so).