Common use of Monthly Reporting Requirements Clause in Contracts

Monthly Reporting Requirements. 1. Grantee will be utilizing TTOR grant funds. Grantee will submit monthly reporting recovery support activities to meet federal reporting requirements. Grantee will submit the Recovery Support Services (RSS) TTOR Monthly Activities Report by the required due date using the System-approved template. 2. Grantee will document and report specified recovery activities and services in CMBHS as directed by System Agency in accordance with this Contract, unless otherwise noted. 3. Grantee will access CMBHS to enter data and information into required forms for completion and submission, in accordance with instructions and frequency identified on the form. Grantee will complete the following forms in CMBHS as designated by the System Agency: a. Client Profile, Open Case, and RSS Pre-Enrollment Form when participant starts to consider long term coaching. The RSS Pre-Enrollment Form may remain in draft status for up to 6 months. b. RSS Enrollment Form when participant has committed to long term coaching and complete within 14 days of Assessment of Recovery Capital Initial Form placed in closed complete status. c. RSS Recovery Plan when participant has committed to long term coaching and within 14 days of RSS Enrollment Form being place in closed complete status. Revisions as needed based on individual’s recovery needs. d. RSS Engagement Status reported monthly from date of RSS Enrollment. e. Recovery Check-up Form at 12 months from RSS Enrollment date; or more frequently if needed. f. Assessment of Recovery Capital Scale (RCS) Form within 14 days from date individual has decided to commit to long-term coaching as documented on the RSS Pre-Enrollment Form and at 12 months from RSS Enrollment date or more frequently. 4. Grantee will use CMBHS to conduct and document interviews for participants receiving individual recovery coaching at enrollment into the program’s recovery coaching services.

Monthly Reporting Requirements. 1. Grantee will shall be utilizing TTOR grant funds. Grantee will submit monthly reporting recovery support activities to meet federal reporting requirements. Grantee will submit the Recovery Support Services (RSS) TTOR Monthly Activities Report by the required due date using the System-approved template. 2. Grantee will document shall document, and report specified recovery activities and services in CMBHS as directed by System Agency HHSC in accordance with this Contract, unless otherwise noted. 3. Grantee will shall access CMBHS to enter data and information into required forms for completion and submission, in accordance with instructions and frequency identified on the form. Grantee will complete the following forms in CMBHS as designated by the System AgencyHHSC: a. Client Profile, Open Case, and RSS Pre-Enrollment Form when participant starts to consider long term coaching. The RSS Pre-Enrollment Form may remain in draft status for up to 6 months. b. RSS Enrollment Form when participant has committed to long term coaching and complete within 14 days of Assessment of Recovery Capital Initial Form placed in closed complete status. c. RSS Recovery Plan when participant has committed to long term coaching and within 14 days of RSS Enrollment Form being place in closed complete status. Revisions as needed based on individual’s recovery needs. d. RSS Engagement Status reported monthly from date of RSS Enrollment. e. Recovery Check-up Form at 12 months from RSS Enrollment date; or more frequently if needed. f. Assessment of Recovery Capital Scale (RCS) Form within 14 days from date individual has decided to commit to long-term coaching as documented on the RSS Pre-Enrollment Form and at 12 months from RSS Enrollment date or more frequently. 4d. RSS Recovery Plan when participant has committed to long term coaching and within 14 days of RSS Enrollment Form being place in closed complete status. Revisions as needed based on individual’s recovery needs. e. RSS Engagement Status reported monthly from date of RSS Enrollment. f. Recovery Check-up Form at 12 months from RSS Enrollment date; or more frequently if needed. g. Grantee shall ensure Recovery Check-Up be conducted regardless of whether the participant is still receiving individual Recovery Coaching at the time that the Check-Up are due. h. Grantee shall conduct interviews face-to-face with the participant. Grantee will may however, conduct HHSC-approved electronic record participant interviews via telephone under any of the following circumstances: i. After three documented unsuccessful attempts to schedule a face-to-face interview; ii. If the participant is incarcerated; or iii. If the participant resides or works more than 15 miles from the program’s iv. Grantee shall enter interview data into HHSC-approved electronic record within seven working days after the interview date. v. Grantee shall use HHSC-approved electronic record to report descriptive information regarding the Recovery Coaches providing services in the program on a monthly basis. vi. Grantee shall provide participant surveys to participants once recovery services have ended. vii. Grantee shall use CMBHS to conduct and document interviews for participants receiving individual recovery coaching at enrollment into the program’s recovery coaching services.

Monthly Reporting Requirements. 1. Grantee will shall be utilizing TTOR grant funds. Grantee will submit monthly reporting recovery support activities to meet federal reporting requirements. Grantee will submit the Recovery Support Services (RSS) TTOR Monthly Activities Report by the required due date using the System-approved template. 2. Grantee will document shall document, and report specified recovery activities and services in CMBHS as directed by System Agency HHSC in accordance with this Contract, unless otherwise noted. 3. Grantee will shall access CMBHS to enter data and information into required forms for completion and submission, in accordance with instructions and frequency identified on the form. Grantee will complete the following forms in CMBHS as designated by the System AgencyHHSC: a. Client Profile, Open Case, and RSS Pre-Enrollment Form when participant starts to consider long term coaching. The RSS Pre-Enrollment Form may remain in draft status for up to 6 months. b. RSS Enrollment Form when participant has committed to long term coaching and complete within 14 days of Assessment of Recovery Capital Initial Form placed in closed complete status. c. RSS Recovery Plan when participant has committed to long term coaching and within 14 days of RSS Enrollment Form being place in closed complete status. Revisions as needed based on individual’s recovery needs. d. RSS Engagement Status reported monthly from date of RSS Enrollment. e. Recovery Check-up Form at 12 months from RSS Enrollment date; or more frequently if needed. f. Assessment of Recovery Capital Scale (RCS) Form within 14 days from date individual has decided to commit to long-term coaching as documented on the RSS Pre-Enrollment Form and at 12 months from RSS Enrollment date or more frequently. 4d. RSS Recovery Plan when participant has committed to long term coaching and within 14 days of RSS Enrollment Form being place in closed complete status. Revisions as needed based on individual’s recovery needs. e. RSS Engagement Status reported monthly from date of RSS Enrollment. f. Recovery Check-up Form at 12 months from RSS Enrollment date; or more frequently if needed. g. Grantee shall ensure Recovery Check-Up be conducted regardless of whether the participant is still receiving individual Recovery Coaching at the time that the Check-Up are due. h. Grantee shall conduct interviews face-to-face with the participant. Grantee will may however, conduct HHSC-approved electronic record participant interviews via telephone under any of the following circumstances: i. After three documented unsuccessful attempts to schedule a face-to-face interview; ii. If the participant is incarcerated; or iii. If the participant resides or works more than 15 miles from the program’s iv. Grantee shall enter interview data into HHSC-approved electronic record within seven working days after the interview date. v. Grantee shall use HHSC-approved electronic record to report descriptive information regarding the Recovery Coaches providing services in the program on a monthly basis. vi. Grantee shall provide participant surveys to participants once recovery services have ended. vii. Grantee shall use CMBHS to conduct and document interviews for participants receiving individual recovery coaching at enrollment into the program’s recovery coaching services. I. Submission Schedule and Reporting Requirements 1. Grantee shall submit and perform GPRA (Government Performance and Results Act) assessments for all participants who are considered engaged in recovery support services. At a minimum, a participant can be considered engaged if they have been receiving support for at least two months or they have committed to long term coaching. These assessments will be completed at intake, six-month follow- up, and discharge. Additionally, the six-month follow-up may be conducted between months five through seven, depending on the individual’s availability. Grantee will use CMBHS to conduct, document and enter assessments as close to real time as possible. Grantees should aim to upload their data into CMBHS 2. Grantee shall submit all documents identified in the following table no later than the dates specified by HHSC (Due Date). Report Name Due Date * * If the Due Date falls on a weekend or holiday, the Due Date is the next business day. 3. Grantee shall maintain a minimum 80% follow-up rate for the six-month assessment, regardless of discharge status (including closed cases and clients who have left your program). 4. Grantees are permitted to offer an incentive with a maximum value of $30 per participant only for: a. the Completion of a 6-month follow-up assessment b. Discharge assessments where program staff must search for a client who has left the program or a client who has dropped out of a program. 5. The incentives can include items such as gift cards, transportation vouchers, or phone cards. For further clarification on allowable items, contact your assigned contract manager. Incentives are not permitted for: a. Routine GPRA discharge assessments; and b. GPRA intake assessments. 6. Grantee will submit all documents identified below to the designated substance abuse mailbox (XxxxxxxxxXxxxx.Xxxxxxxxx@xxxx.xxxxx.xx.xx), and Texas Targeted Opioid Response Mailbox (XXXX@xxxx.xxxxx.xx.xx), by the required due date. 7. Xxxxxxx’s duty to submit required documents will survive the termination or expiration of this Contract.