Common use of Necessary Cost Clause in Contracts

Necessary Cost. Accidental Damage of Chromebook, Adapter, Power Cord, or protective case (1st Instance) A damage report must be made immediately to the District Curriculum/IT office secretary with a description of how the damage occurred. “I don’t know.” is not an acceptable reason and may be cause for the damage to not be covered. The device must be returned to school so that a new or spare device may be issued. With the Protection Plan, no cost for accidental damage. Without the Protection Plan, cost of repair or replacement will be assessed. Accidental Damage (2nd Instance and subsequent instances) More than one (1) occurrence of loss, theft or damage in a school year. A damage report must be made immediately to the District Curriculum/IT office secretary with a description of how the damage occurred. “I don’t know.” is not an acceptable reason and may be cause for the damage to not be covered. The device must be returned to school so that a new device or spare device can be provided. A spare device may not be issued for a 2nd break if the cost of the 1st break (if not covered by insurance) has not been paid for. The student may be required to wait until the original device is returned from service before having use of a Chromebook. Some loss of privileges of using the Chromebook may occur such as the following: -limiting participation in the Chromebook program -may not be permitted to take the device home This may also result in a referral for disciplinary action at Level II. With or without the Protection Plan student or parent pays for repair or replacement cost, whichever is lesser will be assessed. Per current Estimated Repair/Damage Cost Intentional Damage / Abuse Upon notification or administration’s knowledge of an incident of intentional damage or abuse, the device must be returned to the IT Department. Deliberate damage will be referred to the administration. Applicable Board policies and/or school building policies will be followed with regard to appropriate discipline for damage to school property. Up to replacement cost. Loss / Theft Unless person(s) responsible for a theft are identified, the incident will be considered a loss. A report must be made immediately to administration - In the event of theft or non-return, a police report will be filed. Replacement cost

Necessary Cost. Accidental Damage of ChromebookDevice, Adapter, Adapter or Power Cord, or protective case Cord (1st Instance) A damage report must be made immediately to the District Curriculum/IT office secretary with a description of how Technology Department or teacher who will be responsible to record the damage occurred. “I don’t know.” is not an acceptable reason and may be cause for the damage to not be coveredincident. The device must be returned to school so that a new or spare device may be issued. With the Protection Plan, no cost for accidental damage. Without the Protection Plan, cost of repair or replacement will be assessed. Accidental Damage (2nd Instance and subsequent instancesInstance) More than one (1) occurrence of loss, theft or damage in a 30 school yeardays will be interpreted as neglect. A damage report must be made immediately to the District Curriculum/IT office secretary with a description of how Technology Department or teacher who will be responsible to record the damage occurred. “I don’t know.” is not an acceptable reason and may be cause for the damage to not be coveredincident. The device must be returned to school so that a new device or spare device can may be provided. A spare issued, however, a replacement device may not be issued for a 2nd break if the cost of the 1st break (if not covered by insurance) has not been paid forbreak. The student may be required to wait until the original device is returned from service before having use of a ChromebookDevice. With or without the Protection Plan, $30 fee or replacement cost, whichever is greater, will be assessed. Accidental Damage (3rd and additional instances) More than two (2) occurrences of loss, theft or damage during the school calendar year will be interpreted as neglect. A report must be made immediately to administration. The device must be returned to school so that a new device or spare device, however, a spare device may not be issued for a 2nd break. The student may be required to wait until the original device is returned from service before having use of a Device. Some loss of privileges of using the Chromebook Device may occur such as the following: -limiting limiting participation in the Chromebook Device program -may may not be permitted to take the device home home. This may also result in a referral for disciplinary action at Level IIaction. With or without the Protection Plan student or parent pays for repair Plan, $30 fee or replacement cost, whichever is lesser greater, will be assessed. Per current Estimated Repair/Damage Cost Intentional Damage / Abuse /Neglect Upon notification or administration’s knowledge of an incident of intentional damage or abuseneglect, the device must be returned to the IT Departmentschool. Deliberate damage will be referred to the administration. Applicable Board policies and/or school building policies will be followed with regard to appropriate discipline for damage to school property. Up to replacement cost. Loss / Theft Unless person(s) responsible for a theft are identified, the incident will be considered a loss. A report must be made immediately to administration - In the event of theft or non-return, a police report will be filed. Replacement costCost

Necessary Cost. Accidental Damage of Chromebook, Adapter, Power Cord, or protective case (1st Instance) A damage report must be made. The device and charger must be returned to the school so that a new or spare device may be issued No cost if insured. Up to $150 if not insured. Accidental Damage (2nd Instance) A report must be made immediately to the District Curriculum/IT office secretary with a description of how the damage occurred. “I don’t know.” is not an acceptable reason and may be cause for the damage to not be coveredadministration. The device and charger must be returned to the school so that a new or spare device may be issued. With the Protection PlanHowever, no cost for accidental damage. Without the Protection Plan, cost of repair or replacement will be assessed. Accidental Damage (2nd Instance and subsequent instances) More than one (1) occurrence of loss, theft or damage in a school year. A damage report must be made immediately to the District Curriculum/IT office secretary with a description of how the damage occurred. “I don’t know.” is not an acceptable reason and may be cause for the damage to not be covered. The device must be returned to school so that a new device or spare device can be provided. A spare device may not be issued for a 2nd break if the cost of the 1st break (if not covered by insurance) has not been paid forbreak. The student may be required need to wait until the original device is returned from service before having use service. $50 if insured Up to full cost of device if not insured Accidental Damage (3rd and additional instances) A report must be made immediately to administration. The device and charger must be returned to the school. However, a Chromebookspare device may not be issued. The student may need to wait until the original device is returned from service. Some loss of privileges of using the Chromebook may occur such as the following: -limiting • Limiting participation in the Chromebook program -may • May not be permitted to take the device home home. • This may also result in a referral for and disciplinary action at Level IIaction. With or without the Protection Plan student or parent pays for repair or replacement cost, whichever is lesser will be assessed. Per current Estimated Repair/Damage Cost $150 if insured Full cost of device if not insured Intentional Damage / Abuse Upon notification or A report must be made immediately to administration’s knowledge of an incident of intentional damage or abuse, the . The device and case must be returned to the IT Departmentschool so that a new device may be issued. Deliberate damage will be referred to the administrationPrincipal. Applicable Board policies and/or school building policies will be followed with regard to Any and all appropriate discipline for damage to school propertyproperty or as otherwise may be appropriate and as set forth in applicable existing or future Board policies or school building policies. Up to replacement costAll costs of whatever kind that are associated with replacing or repairing the device. Loss / A report must be made immediately to administration. Full cost of device Theft Unless person(s) responsible for A report must be made immediately to administration and a theft are identifiedpolice report MUST be filed with the Lake County Sheriff’s Department. A copy of that report MUST be brought to administration. Loss of privileges of using the Chromebook may occur such as the following: • Will not be issued an additional chromebook No cost with copy of police report if insured $150 with copy of police report if not insured Full cost with no report Damage or Loss of power cord, the incident will be considered a lossextension. A report must be made immediately to administration - In administration: the event of theft or non-returnChromebook, etc. must be returned to the Office until a police report will be filednew cord is issued. Replacement cost$15 each

Necessary Cost. Accidental Damage of Chromebook, Adapter, Power Cord, or protective case (1st Instance) Instance A damage report must be made immediately to the District Curriculum/IT office secretary with a description of how the damage occurred. “I don’t know.” is not an acceptable reason and may be cause for the damage to not be coveredTech Help Desk. The device must be returned to the school so that a new or spare device may be issued. With the Protection Plan, no cost for accidental damage. Without the Protection Plan, cost of repair or replacement will be assessed. $25 Accidental Damage (2nd Instance and subsequent instances) More than one (1) occurrence of loss, theft or damage in a school year. A damage report must be made immediately to the District Curriculum/IT office secretary with a description of how the damage occurred. “I don’t know.” is not an acceptable reason and may be cause for the damage to not be coveredTech Help Desk. The device must be returned to the school so that a new device or spare device can may be providedissued. A However, a spare device may not be issued for a 2nd break if the cost of the 1st break (if not covered by insurance) has not been paid forbreak. The student may be required need to wait until the original device is returned from service before having use of to service. $40 Accidental Damage 3rd and Additional Instances A report must be made immediately to the Tech Help Desk and administration. The device must be returned to the school. However, a Chromebookspare device will not be issued. The student must wait until the original is returned for service. Some loss of privileges of using the Chromebook device may occur such as occur. Cost of Repair or Full Replacement Cost (current market) Intentional OR Negligent Damage A report must be made immediately to the following: -limiting participation in the Chromebook program -may not be permitted to take the device home This may also result in a referral for disciplinary action at Level IITech Help Desk and administration. With or without the Protection Plan student or parent pays for repair or replacement cost, whichever is lesser will be assessed. Per current Estimated Repair/Damage Cost Intentional Damage / Abuse Upon notification or administration’s knowledge of an incident of intentional damage or abuse, the The device must be returned to the IT Departmentschool so that a new or spare device may be issued. Deliberate damage will be referred to the administrationan administrator. Applicable Board policies and/or school building policies will be followed with regard to Any and all appropriate discipline for damage to school propertyproperty may be enacted. Up Cost of Repair or Full Replacement Cost (current market) Lost A report must be made immediately to Tech Help Desk and administration and full replacement costcost shall be paid. Loss / Replacement Cost * Device Replacement Cost * Power Cord Replacement Cost Theft Unless person(s) responsible for a theft are identified, the incident will be considered a loss. A report must be made immediately to administration - In the event of theft or non-return, a and Tech Help Desk—A police report will must be filed. Replacement costInvestigation will take place. No Cost Damage/Repair/Replace fees apply from distribution date until date the device is returned to the District. REMINDER OF NO PRIVACY GUARANTEE District personnel have the right to access information stored in any user directory, on the current user screen or in electronic mail. They may review files and communications to maintain system integrity and ensure that individuals are using the system in accordance with District policies and guidelines. Students should not expect files stored on District servers or through District provided technology services to be private. By accepting these terms and conditions, students waive any right to privacy or confidentiality to material that was created, sent, accessed or stored using a District computing device or District provided account. DANVILLE SCHOOLS 1:1 USER AGREEMENT TERMS (CONTINUED) 1:1 STUDENT USER AGREEMENT APPLICATION Name of Student: Grade: Parent/Guardian Name: Mailing Address: City, State, Zip Code: Phone Number: Do you have wireless internet at home? ☐ Yes ☐ No ☐ I DO wish to participate in the Danville Schools 1:1 “Take Home” Initiative. I agree to the provisions outlined in the policy terms 08.2323 AP .21 and understand that: ● Enrollment in this program is REQUIRED to take the device home. ● The policy only covers the school issued device. ● Liability is limited to the replacement/repair of the device; no additional liability is implied or assumed. ● Device must be brought to school fully charged each day. ● After five (5) unexcused absences in a semester (or less by recommendation of Principal/DPP), the student may become a “day user” until regular daily attendance is achieved. ● Failure to comply with any of the above may result in loss of privileges. ☐ I DO NOT wish to participate in the Danville Schools 1:1 “Take Home” Initiative. I understand that my student will still be issued a device for school use but that it cannot leave school property (otherwise known as “day user”). Student Name: Date: Printed Signature Guardian Name Date: Printed Signature OFFICE USE ONLY: Serial Number: Asset Tag #: