Common use of Non-Expendable Property (Reference Inventory Clause in Contracts

Non-Expendable Property (Reference Inventory. Procedures Attachment IV) 1. Non-expendable property is defined as tangible personal property of a non-consumable nature that has a unit acquisition cost of $1,000 or more and an expected useful life of at least one year; and hardback books that are not circulated to students or the general public, the value or cost which is $250 or more. Hardback books with a value of $25 or more should be classified as Operating Outlay expenditure if they are circulated to students or to the general public. 2. All such property, purchased under this contract, shall be listed on the property records of the Sub-recipient and shall include documentation listed in Attachment IV such as the physical location and description of the property, the model number, manufacturer’s serial number, date of acquisition, funding source, unit cost, property inventory number, and information on the condition, transfer, or disposition of the property and the contract number from which the property purchase was made. 3. All such property, purchased under this contract, shall be inventoried annually and a signed inventory report shall be submitted to the Coalition along with a final expenditure report for the period in which it was purchased and within the fiscal year applicable to this contract. 4. At no time shall the Sub-recipient dispose of non-expendable property purchased under this contract except with the permission of the Coalition and in accordance with instructions stated in the Coalition’s policies and procedures. 5. In case of losses or theft and immediately upon discovery, the Sub-recipient shall notify the Coalition, in writing, of any equipment loss or theft in accordance with FOEL’s Tangible Personal Property Guidance (Attachment IV). This report shall include the date and suspected reason(s) for the loss. 6. Prior approval is required for the purchase of any item of non-expendable property not specifically listed in the approved budget but within the funds disclosed in the approved budget for the current fiscal year. Prior approval shall be requested utilizing the format specified in Attachment V, in accordance with 2 CFR, Part 230, Cost Principles for Non- Profit Organizations. 7. Title (ownership) to all property (not limited to purchases exceeding $1,000) acquired with funds from this contract shall be vested in the Coalition and said property shall be transferred to the Coalition upon completion or termination of the contract unless otherwise authorized in writing by the Coalition. In addition to the non-expendable property identified above, the Sub-recipient will maintain a separate list of property that has a useful life of one year or greater that will be returned to the Coalition upon termination of the contract. Items that should be maintained on this supplemental inventory list include, but are not limited to, chairs, desks and other furniture, calculators, computers, printers, facsimile equipment, copiers, books, and other property that represent resources that are not categorized as office supplies or depleted as such. Listing shall be submitted by September 15 of each current fiscal year.

Non-Expendable Property (Reference Inventory. Procedures Attachment IV) 1. Non-expendable property is defined as tangible personal property of a non-consumable nature that has a unit acquisition cost of $1,000 or more and an expected useful life of at least one year; and hardback books that are not circulated to students or the general public, the value or cost which is $250 or more. Hardback books with a value of $25 or more should be classified as Operating Outlay expenditure if they are circulated to students or to the general public. 2. All such property, purchased under this contract, shall be listed on the property records of the Sub-Sub- recipient and shall include documentation listed in Attachment IV such as the physical location and description of the property, the model number, manufacturer’s serial number, date of acquisition, funding source, unit cost, property inventory number, and information on the condition, transfer, or disposition of the property and the contract number from which the property purchase was made. 3. All such property, purchased under this contract, shall be inventoried annually and a signed inventory report shall be submitted to the Coalition along with a final expenditure report for the period in which it was purchased and within the fiscal year applicable to this contract. 4. At no time shall the Sub-recipient dispose of non-expendable property purchased under this contract except with the permission of the Coalition and in accordance with instructions stated in the Coalition’s policies and procedures. 5. In case of losses or theft and immediately upon discovery, the Sub-recipient shall notify the Coalition, in writing, of any equipment loss or theft in accordance with FOEL’s Tangible Personal Property Guidance (Attachment IV). This report shall include the date and suspected reason(s) for the loss. 6. Prior approval is required for the purchase of any item of non-expendable property not specifically listed in the approved budget but within the funds disclosed in the approved budget for the current fiscal year. Prior approval shall be requested utilizing the format specified in Attachment V, in accordance with 2 CFR, Part 230OMB Circular A-122, Cost Principles for Non- Non-Profit Organizations. 7. Title (ownership) to all property (not limited to purchases exceeding $1,000) acquired with funds from this contract shall be vested in the Coalition and said property shall be transferred to the Coalition upon completion or termination of the contract unless otherwise authorized in writing by the Coalition. In addition to the non-expendable property identified above, the Sub-recipient will maintain a separate list of property that has a useful life of one year or greater that will be returned to the Coalition upon termination of the contract. Items that should be maintained on this supplemental inventory list include, but are not limited to, chairs, desks and other furniture, calculators, computers, printers, facsimile equipment, copiers, books, and other property that represent resources that are not categorized as office supplies or depleted as such. Listing shall be submitted by September 15 of each current fiscal year. I. Travel Expenses and Food [Section 112.061, F.S.] 1. As specified in Attachment VI, all travel expenses and reimbursements must be in accordance with Section 112.061, F.S. Additionally, all out-of-state travel must be pre-approved by the Coalition prior to the event. 2. In accordance with F.A.C. 69I-40.103 the following expenditures under this contract are prohibited, unless expressly provided by law: food and/or beverage items, congratulatory telegrams, flowers and/or telegraphic condolences; presentment of plaques for outstanding service, entertainment for visiting dignitaries, and decorative items (globes, statues, potted plants, picture frames, etc). If funds other than School Readiness and/or Voluntary Pre-Kindergarten funds are used for the purchase of food/beverages, this may be done in accordance with an individual agency’s internal policies and procedures. The funding source must be clearly noted on all internal documents so that a clear audit trail is available upon review by the Coalition and the state and/or federal monitors/auditors.

Non-Expendable Property (Reference Inventory. Procedures Attachment IV) 1. Non-expendable property is defined as tangible personal property of a non-consumable nature that has a unit acquisition cost of $1,000 or more and an expected useful life of at least one year; and hardback books that are not circulated to students or the general public, the value or cost which is $250 or more. Hardback books with a value of $25 or more should be classified as Operating Outlay expenditure if they are circulated to students or to the general public. 2. All such property, purchased under this contract, shall be listed on the property records of the Sub-Sub- recipient and shall include documentation listed in Attachment IV such as the physical location and description of the property, the model number, manufacturer’s serial number, date of acquisition, funding source, unit cost, property inventory number, and information on the condition, transfer, or disposition of the property and the contract number from which the property purchase was made. 3. All such property, purchased under this contract, shall be inventoried annually and a signed inventory report shall be submitted to the Coalition along with a final expenditure report for the period in which it was purchased and within the fiscal year applicable to this contract. 4. At no time shall the Sub-recipient dispose of non-expendable property purchased under this contract except with the permission of the Coalition and in accordance with instructions stated in the Coalition’s policies and procedures. 5. In case of losses or theft and immediately upon discovery, the Sub-recipient shall notify the Coalition, in writing, of any equipment loss or theft in accordance with FOEL’s Tangible Personal AWI Procedures and Disposal of Property Guidance (Attachment IV). This report shall include the date and suspected reason(s) for the loss. 6. Prior approval is required for the purchase of any item of non-expendable property not specifically listed in the approved budget but within the funds disclosed in the approved budget for the current fiscal year. Prior approval shall be requested utilizing the format specified in Attachment V, in accordance with 2 CFR, Part 230OMB Circular A-122, Cost Principles for Non- Non-Profit Organizations. 7. Title (ownership) to all property (not limited to purchases exceeding $1,000) acquired with funds from this contract shall be vested in the Coalition and said property shall be transferred to the Coalition upon completion or termination of the contract unless otherwise authorized in writing by the Coalition. In addition to the non-expendable property identified above, the Sub-recipient will maintain a separate list of property that has a useful life of one year or greater that will be returned to the Coalition upon termination of the contract. Items that should be maintained on this supplemental inventory list include, but are not limited to, chairs, desks and other furniture, calculators, computers, printers, facsimile equipment, copiers, books, and other property that represent resources that are not categorized as office supplies or depleted as such. I. Travel Expens es and Foo d [Section 112.061, F.S.] 1. Listing shall As specified in Attachment VI, all travel expenses and reimbursements must be submitted in accordance with Section 112.061, F.S. Additionally, all out-of-state travel must be pre-approved by September 15 the Coalition prior to the event. 2. In accordance with F.A.C. 69I-40.103 the following expenditures under this contract are prohibited, unless expressly provided by law: food and/or beverage items, congratulatory telegrams, flowers and/or telegraphic condolences; presentment of each current fiscal yearplaques for outstanding service, entertainment for visiting dignitaries, and decorative items (globes, statues, potted plants, picture frames, etc). If funds other than School Readiness and/or Voluntary Pre-Kindergarten funds are used for the purchase of food/beverages, this may be done in accordance with an individual agency’s internal policies and procedures. The funding source must be clearly noted on all internal documents so that a clear audit trail is available upon review by the Coalition and the state and/or federal monitors/auditors.

Non-Expendable Property (Reference Inventory. Procedures Attachment IV) 1. Non-expendable property is defined as tangible personal property of a non-consumable nature that has a unit acquisition cost of $1,000 or more and an expected useful life of at least one year; and hardback books that are not circulated to students or the general public, the value or cost which is $250 or more. Hardback books with a value of $25 or more should be classified as Operating Outlay expenditure if they are circulated to students or to the general public. 2. All such property, purchased under this contract, shall be listed on the property records of the Sub-Sub- recipient and shall include documentation listed in Attachment IV such as the physical location and description of the property, the model number, manufacturer’s serial number, date of acquisition, funding source, unit cost, property inventory number, and information on the condition, transfer, or disposition of the property and the contract number from which the property purchase was made. 3. All such property, purchased under this contract, shall be inventoried annually and a signed inventory report shall be submitted to the Coalition along with a final expenditure report for the period in which it was purchased and within the fiscal year applicable to this contract. 4. At no time shall the Sub-recipient dispose of non-expendable property purchased under this contract except with the permission of the Coalition and in accordance with instructions stated in the Coalition’s policies and procedures. 5. In case of losses or theft and immediately upon discovery, the Sub-recipient shall notify the Coalition, in writing, of any equipment loss or theft in accordance with FOEL’s Tangible Personal AWI Procedures and Disposal of Property Guidance (Attachment IV). This report shall include the date and suspected reason(s) for the loss. 6. Prior approval is required for the purchase of any item of non-expendable property not specifically listed in the approved budget but within the funds disclosed in the approved budget for the current fiscal year. Prior approval shall be requested utilizing the format specified in Attachment V, in accordance with 2 CFR, Part 230OMB Circular A-122, Cost Principles for Non- Non-Profit Organizations. 7. Title (ownership) to all property (not limited to purchases exceeding $1,000) acquired with funds from this contract shall be vested in the Coalition and said property shall be transferred to the Coalition upon completion or termination of the contract unless otherwise authorized in writing by the Coalition. In addition to the non-expendable property identified above, the Sub-recipient will maintain a separate list of property that has a useful life of one year or greater that will be returned to the Coalition upon termination of the contract. Items that should be maintained on this supplemental inventory list include, but are not limited to, chairs, desks and other furniture, calculators, computers, printers, facsimile equipment, copiers, books, and other property that represent resources that are not categorized as office supplies or depleted as such. Listing shall be submitted by September 15 of each current fiscal year. I. Travel Expenses and Food [Section 112.061, F.S.] 1. As specified in Attachment VI, all travel expenses and reimbursements must be in accordance with Section 112.061, F.S. Additionally, all out-of-state travel must be pre-approved by the Coalition prior to the event. 2. In accordance with F.A.C. 69I-40.103 the following expenditures under this contract are prohibited, unless expressly provided by law: food and/or beverage items, congratulatory telegrams, flowers and/or telegraphic condolences; presentment of plaques for outstanding service, entertainment for visiting dignitaries, and decorative items (globes, statues, potted plants, picture frames, etc). If funds other than School Readiness and/or Voluntary Pre-Kindergarten funds are used for the purchase of food/beverages, this may be done in accordance with an individual agency’s internal policies and procedures. The funding source must be clearly noted on all internal documents so that a clear audit trail is available upon review by the Coalition and the state and/or federal monitors/auditors.

Non-Expendable Property (Reference Inventory. Procedures Attachment IV) 1. Non-expendable property is defined as tangible personal property of a non-consumable nature that has a unit acquisition cost of $1,000 or more and an expected useful life of at least one year; and hardback books that are not circulated to students or the general public, the value or cost which is $250 or more. Hardback books with a value of $25 or more should be classified as Operating Outlay expenditure if they are circulated to students or to the general public. 2. All such property, purchased under this contract, shall be listed on the property records of the Sub-recipient and shall include documentation listed in Attachment IV such as the physical location and description of the property, the model number, manufacturer’s serial number, date of acquisition, funding source, unit cost, property inventory number, and information on the condition, transfer, or disposition of the property and the contract number from which the property purchase was made. 3. All such property, purchased under this contract, shall be inventoried annually and a signed inventory report shall be submitted to the Coalition along with a final expenditure report for the period in which it was purchased and within the fiscal year applicable to this contract. 4. At no time shall the Sub-recipient dispose of non-expendable property purchased under this contract except with the permission of the Coalition and in accordance with instructions stated in the Coalition’s policies and procedures. 5. In case of losses or theft and immediately upon discovery, the Sub-recipient shall notify the Coalition, in writing, of any equipment loss or theft in accordance with FOEL’s Tangible Personal Property Guidance (Attachment IV). This report shall include the date and suspected reason(s) for the loss. 6. Prior approval is required for the purchase of any item of non-expendable property not specifically listed in the approved budget but within the funds disclosed in the approved budget for the current fiscal year. Prior approval shall be requested utilizing the format specified in Attachment V, in accordance with 2 CFR, Part 230OMB Circular A-122, Cost Principles for Non- Non-Profit Organizations. 7. Title (ownership) to all property (not limited to purchases exceeding $1,000) acquired with funds from this contract shall be vested in the Coalition and said property shall be transferred to the Coalition upon completion or termination of the contract unless otherwise authorized in writing by the Coalition. In addition to the non-expendable property identified above, the Sub-recipient will maintain a separate list of property that has a useful life of one year or greater that will be returned to the Coalition upon termination of the contract. Items that should be maintained on this supplemental inventory list include, but are not limited to, chairs, desks and other furniture, calculators, computers, printers, facsimile equipment, copiers, books, and other property that represent resources that are not categorized as office supplies or depleted as such. Listing shall be submitted by September 15 of each current fiscal year. I. Travel Expenses and Food [Section 112.061, F.S.] 1. As specified in Attachment VI, all travel expenses and reimbursements must be in accordance with Section 112.061, F.S. Additionally, all out-of-state travel must be pre- approved by the Coalition prior to the event. 2. In accordance with F.A.C. 69I-40.103 the following expenditures under this contract are prohibited, unless expressly provided by law: food and/or beverage items, congratulatory telegrams, flowers and/or telegraphic condolences; presentment of plaques for outstanding service, entertainment for visiting dignitaries, and decorative items (globes, statues, potted plants, picture frames, etc). If funds other than School Readiness funds are used for the purchase of food/beverages, this may be done in accordance with an individual agency’s internal policies and procedures. The funding source must be clearly noted on all internal documents so that a clear audit trail is available upon review by the Coalition and the state and/or federal monitors/auditors.