Common use of Notations on File Clause in Contracts

Notations on File. When a disciplinary notation is placed on a personnel file, the employee concerned shall be given an opportunity to sign the notation in question to indicate that its contents have been read, and shall be given a copy. Signing does not necessarily acknowledge agreement with the contents of the report. Employees may request an offsetting notation twelve (12) months from the date of discipline and this request will be granted provided there has not been an occurrence of a similar nature over this time. Disciplinary notations and all other documents related to the discipline will be removed from an employee’s file after a period of two (2) years provided that no occurrence of a similar nature has taken place over this time. Disciplinary notations removed from an employee’s file will be returned to the employee for disposal and will not form the basis for any subsequent disciplinary action. For clarity, the process outlined above will apply to Letters of Expectation as well, though they are not disciplinary in nature.

Notations on File. When a disciplinary notation is placed on a personnel file, the employee concerned shall be given an opportunity to sign the notation in question to indicate that its contents have been read, and shall be given a copy. Signing does not necessarily acknowledge agreement with the contents of the report. Employees may request an offsetting notation twelve (12) months from the date of discipline and this request will be granted provided there has not been an occurrence of occurrenceof a similar nature over this time. Disciplinary notations and all other documents related to the discipline will be removed from an employee’s file after a period of two (2) years provided that no occurrence of a ofa similar nature has taken place over this time. Disciplinary notations removed from an employee’s file will be returned to the employee for disposal and will not form the basis for any subsequent disciplinary action. For clarity, the process outlined above will apply to Letters of Expectation as well, though they are not disciplinary in nature.