Common use of Notifications and Electronic Voting Clause in Contracts

Notifications and Electronic Voting. 570 Chairs are responsible for issuing all notifications of meetings and votes of their Working Group, 571 within the following minimum criteria: 572 • In-person meetings require 30 days notice, unless overridden by the Board. 573 • Teleconference meetings require 7 calendar days notice (this only applies to the first 574 meeting of a notification of recurring meetings), unless overridden by the Board. 575 • Electronic votes require no advance notice but must include a clear ballot with only “yes” 576 and “no” options, and must remain open for no less than 7 calendar days. All electronic 577 votes are considered to have achieved Quorum as long as their ballot is sent to the official 578 mailing list of the Working Group. 579 • The Board may override any notification requirement upon unanimous consent of all then 580 current Delegates. 581 The Secretary is responsible for issuing all notifications of meetings and votes for the Board and 582 the Membership Plenary, within the following minimum criteria: 583 • In-person meetings require 30 days notice, unless overridden by the Board. 584 • Teleconference meetings require 7 calendar days notice (this only applies to the first 585 meeting of a notification of recurring meetings), unless overridden by the Board. 586 • Electronic votes require no advance notice but must include a clear ballot with only “yes” 587 and “no” options, and must remain open for 7 calendar days. All electronic votes are 588 considered to have achieved Quorum as long as their ballot is sent to the official mailing 589 list of the Board. 590 • The Board may override any notification requirement upon unanimous consent of all then 591 current Delegates.

Notifications and Electronic Voting. 570 558 Chairs are responsible for issuing all notifications of meetings and votes of their Working Group, 571 559 within the following minimum criteria: 572 560 • In-person meetings require 30 days notice, unless overridden by the Board. 573 561 • Teleconference meetings require 7 calendar days notice (this only applies to the first 574 562 meeting of a notification of recurring meetings), unless overridden by the Board. 575 563 • Electronic votes require no advance notice but must include a clear ballot with only “yes” 576 564 and “no” options, and must remain open for no less than 7 calendar days. All electronic 577 565 votes are considered to have achieved Quorum as long as their ballot is sent to the official 578 566 mailing list of the Working Group. 579 567 • The Board may override any notification requirement upon unanimous consent of all then 580 568 current Delegates. 581 569 The Secretary is responsible for issuing all notifications of meetings and votes for the Board and 582 570 the Membership Plenary, within the following minimum criteria: 583 571 • In-person meetings require 30 days notice, unless overridden by the Board. 584 572 • Teleconference meetings require 7 calendar days notice (this only applies to the first 585 573 meeting of a notification of recurring meetings), unless overridden by the Board. 586 574 • Electronic votes require no advance notice but must include a clear ballot with only “yes” 587 575 and “no” options, and must remain open for 7 calendar days. All electronic votes are 588 576 considered to have achieved Quorum as long as their ballot is sent to the official mailing 589 577 list of the Board. 590 578 • The Board may override any notification requirement upon unanimous consent of all then 591 579 current Delegates.

Notifications and Electronic Voting. 570 505 Chairs are responsible for issuing all notifications of meetings and votes of their Working Group, 571 506 within the following minimum criteria: 572 507 • In-person meetings require 30 days notice, unless overridden by the Board. 573 508 • Teleconference meetings require 7 calendar days notice (this only applies to the first 574 509 meeting of a notification of recurring meetings), unless overridden by the Board. 575 510 • Electronic votes require no advance notice but must include a clear ballot with only “yes” 576 511 and “no” options, and must remain open for no less than 7 calendar days. All electronic 577 512 votes are considered to have achieved Quorum as long as their ballot is sent to the official 578 513 mailing list of the Working Group. 579 514 • The Board may override any notification requirement upon unanimous consent of all then 580 515 current DelegatesDirectors. 581 516 The Secretary is responsible for issuing all notifications of meetings and votes for the Board and 582 517 the Membership Plenary, within the following minimum criteria: 583 518 • In-person meetings require 30 days notice, unless overridden by the Board. 584 519 • Teleconference meetings require 7 calendar days notice (this only applies to the first 585 520 meeting of a notification of recurring meetings), unless overridden by the Board. 586 521 • Electronic votes require no advance notice but must include a clear ballot with only “yes” 587 522 and “no” options, and must remain open for 7 calendar days. All electronic votes are 588 523 considered to have achieved Quorum as long as their ballot is sent to the official mailing 589 524 list of the Board. 590 525 • The Board may override any notification requirement upon unanimous consent of all then 591 526 current DelegatesDirectors. 4.4 Liaisons

Notifications and Electronic Voting. 570 499 Chairs are responsible for issuing all notifications of meetings and votes of their Working Group, 571 500 within the following minimum criteria: 572 501 • In-person meetings require 30 days notice, unless overridden by the Board. 573 502 • Teleconference meetings require 7 calendar days notice (this only applies to the first 574 503 meeting of a notification of recurring meetings), unless overridden by the Board. 575 504 • Electronic votes require no advance notice but must include a clear ballot with only “yes” 576 505 and “no” options, and must remain open for no less than 7 calendar days. All electronic 577 506 votes are considered to have achieved Quorum as long as their ballot is sent to the official 578 507 mailing list of the Working Group. 579 508 • The Board may override any notification requirement upon unanimous consent of all then 580 509 current DelegatesDirectors. 581 510 The Secretary is responsible for issuing all notifications of meetings and votes for the Board and 582 511 the Membership Plenary, within the following minimum criteria: 583 512 • In-person meetings require 30 days notice, unless overridden by the Board. 584 513 • Teleconference meetings require 7 calendar days notice (this only applies to the first 585 514 meeting of a notification of recurring meetings), unless overridden by the Board. 586 515 • Electronic votes require no advance notice but must include a clear ballot with only “yes” 587 516 and “no” options, and must remain open for 7 calendar days. All electronic votes are 588 517 considered to have achieved Quorum as long as their ballot is sent to the official mailing 589 518 list of the Board. 590 519 • The Board may override any notification requirement upon unanimous consent of all then 591 520 current DelegatesDirectors.