Obligations of Confidentiality. 1. The contracting party and the expert must treat confidentially any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract. 2. The expert undertakes to observe strict confidentiality in relation to its work. To this end, the expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party In particular, the expert: i. must not discuss its work with others, including other experts or contracting party or relevant service staff not directly involved in its work ii. must not disclose: - any detail of its work and its outcomes for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party - its advice to the contracting party or relevant service on its work to any other person (including colleagues, students, etc.) 3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work as instructed. 4. If its work takes place in premises controlled by the contracting party or relevant service, the expert: (a) must not remove from the premises any copies or notes, either on paper or in electronic form (b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its work as instructed. 5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its work, he/she: (a) must respect the overall rules for confidentiality for obtaining such information (b) must not contact third parties without prior written approval of the contracting party. 6. These confidentiality obligations are binding on: (a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 (b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless: i. the contracting party agrees to release the expert from the confidentiality obligations earlier ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. 5 OJ 45, 14.6.1962, p. 1385.
Appears in 3 contracts
Samples: Contract for External Experts, Contract for External Experts, Contract for External Experts
Obligations of Confidentiality. 1. The contracting party and the expert must treat confidentially any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert undertakes to observe strict confidentiality in relation to its work. To this end, the expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party In particular, the expert:
i. must not discuss its work with others, including other experts or contracting party or relevant service staff not directly involved in its work
ii. must not disclose: - any detail of its work and its outcomes for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party - its advice to the contracting party or relevant service on its work to any other person (including colleagues, students, etc.)
3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work as instructed.
4. If its work takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its work as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its work, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information
(b) must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community7 7 OJ 45, 14.6.1962, p. 1385.
(b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:
i. the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law.
I. Conflict of interests
1. 5 OJ 45Financial actors within the meaning of Chapter 4 of this Title and other persons, 14.6.1962including national authorities at any level, p. 1385involved in budget implementation under direct, indirect and shared management, including acts preparatory thereto, audit or control, shall not take any action which may bring their own interests into conflict with those of the Union. They shall also take appropriate measures to prevent a conflict of interests from arising in the functions under their responsibility and to address situations which may objectively be perceived as a conflict of interests.
2. Where there is a risk of a conflict of interests involving a member of staff of a national authority, the person in question shall refer the matter to his or her hierarchical superior. Where such a risk exists for staff covered by the Staff Regulations, the person in question shall refer the matter to the relevant authorising officer by delegation. The relevant hierarchical superior or the authorising officer by delegation shall confirm in writing whether a conflict of interests is found to exist. Where a conflict of interests is found to exist, the appointing authority or the relevant national authority shall ensure that the person in question ceases all activity in the matter. The relevant authorising officer by delegation or the relevant national authority shall ensure that any further appropriate action is taken in accordance with the applicable law.
3. For the purposes of paragraph 1, a conflict of interests exists where the impartial and objective exercise of the functions of a financial actor or other person, as referred to in paragraph 1, is compromised for reasons involving family, emotional life, political or national affinity, economic interest or any other direct or indirect personal interest."
Appears in 2 contracts
Samples: Local Medcoi Expert Contract, Local Medcoi Expert Contract
Obligations of Confidentiality. 1. The contracting party and the expert must treat confidentially any information and documents, in any form (i.e. i.e., paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.;
2. The expert undertakes to observe strict confidentiality in relation to its work. To this end, the expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party party. In particular, the expert:
i. must not discuss its work with others, including other experts or contracting party or relevant service staff not directly involved in its work;
ii. must not disclose: - any detail of its work and its outcomes for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party party; - its advice to the contracting party or relevant service on its work to any other person (including colleagues, students, etc.).
3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work as instructed.
4. If its work takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form;
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its work as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its work, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information;
(b) must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community5;
(b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:
i. the contracting party agrees to release the expert from the confidentiality obligations earlier;
ii. the confidential information becomes public through other channels channels; iii. disclosure of the confidential information is required by law. 5 OJ 45, 14.6.1962, p. 1385.
Appears in 2 contracts
Samples: Contract for External Experts, Contract for External Experts
Obligations of Confidentiality. 1. The contracting party Contracting Party and the expert Evaluator must treat confidentially any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert Evaluator undertakes to observe strict confidentiality in relation to its their work. To this end, the expert Evaluator:
a) must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its their obligations under the Contract without prior written approval of the contracting party Contracting Party;
b) must not disclose, directly or indirectly, confidential information or documents relating to proposals or applicants, without prior written approval of the Contracting Party. In particular, the expertEvaluator:
i. I. must not discuss its work any proposal with others, including other experts Evaluators, the Contracting Party or contracting party or relevant service staff any other entity involved in any form on the Project, not directly involved in its workevaluating the proposal, except during the formal discussion at the meetings moderated by or with the knowledge and approval of the Contracting Party to this purpose.
iiII. must not disclose: - • any detail of its work the evaluation process and its outcomes or of any proposal submitted for evaluation for any purpose other than fulfilling its their obligations under the Contract without prior written approval of the contracting party - its Contracting Party; • their advice to the contracting party Contracting Party or relevant service on its work any proposal to the applicants or to any other person (including colleagues, students, etc.); • the names of other Evaluators participating in the evaluation.
III. must not communicate with applicants on any proposal during the evaluation.
3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work as instructed.
4. If its work takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form
(b) The Evaluator will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on upon completing its work the evaluation as instructedinstructed and the for all the time is established in Article 4.
54. If the expert Evaluator seeks further information (for example through the internet, specialised specialized databases, etc.) to complete its worktheir examination of the proposals, s/he/she:
(a) must respect the overall rules for confidentiality for obtaining such informationinformation as set out in Article 6.
(b) must not contact applicants.
c) must not contact third parties without prior written approval of the contracting party.
6Contracting Party. These confidentiality obligations are binding onAn original fulfilled copy of this annex will be sent to the following address: University of Deusto – Deusto Tech (4th floor) Xx. Xx xxx Xxxxxxxxxxxxx, 00 00000 Xxxxxx - Xxxxx Att: Laia Tarragona The undersigned (insert name of the signatory of this form) in [his][her] own name:
(1. Declares that [he][she] is not in one of the following situations:
a) it is bankrupt or being wound up, is having its affairs administered by the courts, has entered into an arrangement with creditors, has suspended business activities, is the subject of proceedings concerning those matters, or is in any analogous situation arising from a similar procedure provided for in national legislation or regulations;
b) it or persons having powers of representation, decision making or control over it have been convicted of an offence concerning their professional conduct by a judgment which has the force of res judicata;
c) it has been guilty of grave professional misconduct proven by any means which the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants authority can justify including by decisions of the European Economic Community Investment Bank and other international organisations
d) it is not in compliance with its obligations relating to the payment of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which it is established or with those of the country of the contracting authority or those of the country where the contract is to be performed;
e) it or persons having powers of representation, decision making or control over it have been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity, where such illegal activity is detrimental to the European Atomic Energy Community5 (Union’s financial interests;
2. Declares that the natural persons with power of representation, decision-making or control over the above-mentioned legal entity are not in the situations referred to in b) and e) above;
3. Declares that [he][she]:
a) to the expert during the performance best of his/her knowledge, is not subject to a conflict of interest as per Annex I of the Contract and for five years starting from External Evaluators (Code of Conduct for Evaluators)
b) has not made false declarations in supplying the date information required by the Contracting Party as a condition of being eligible as Evaluator for the assessment of the last payment made proposals received under EDI Open calls or does fail to the expert unless:supply this information;
i. the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. the confidential information becomes public through other channels iii. disclosure c) is not in one of the confidential information is required by law. 5 OJ 45situations of exclusion, 14.6.1962, p. 1385referred to in the abovementioned point a).
Appears in 2 contracts
Samples: Grant Agreement, Grant Agreement
Obligations of Confidentiality. 1. The contracting party and the expert must treat confidentially any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.;
2. The expert undertakes to observe strict confidentiality in relation to its work. To this end, the expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party party. In particular, the expert:
i. must not discuss its work with others, including other experts or contracting party or relevant service staff not directly involved in its work;
ii. must not disclose: - any detail of its work and its outcomes for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party party; - its advice to the contracting party or relevant service on its work to any other person (including colleagues, students, etc.).
3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work as instructed.
4. If its work takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form;
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its work as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its work, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information;
(b) must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community7;
(b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:
i. the contracting party agrees to release the expert from the confidentiality obligations earlier;
ii. the confidential information becomes public through other channels channels; iii. disclosure of the confidential information is required by law. 5 7 OJ 45, 14.6.1962, p. 1385.
I. Conflict of interests
1. Financial actors within the meaning of Chapter 4 of this Title and other persons, including national authorities at any level, involved in budget implementation under direct, indirect and shared management, including acts preparatory thereto, audit or control, shall not take any action which may bring their own interests into conflict with those of the Union. They shall also take appropriate measures to prevent a conflict of interests from arising in the functions under their responsibility and to address situations which may objectively be perceived as a conflict of interests.
2. Where there is a risk of a conflict of interests involving a member of staff of a national authority, the person in question shall refer the matter to his or her hierarchical superior. Where such a risk exists for staff covered by the Staff Regulations, the person in question shall refer the matter to the relevant authorising officer by delegation. The relevant hierarchical superior or the authorising officer by delegation shall confirm in writing whether a conflict of interests is found to exist. Where a conflict of interests is found to exist, the appointing authority or the relevant national authority shall ensure that the person in question ceases all activity in the matter. The relevant authorising officer by delegation or the relevant national authority shall ensure that any further appropriate action is taken in accordance with the applicable law.
3. For the purposes of paragraph 1, a conflict of interests exists where the impartial and objective exercise of the functions of a financial actor or other person, as referred to in paragraph 1, is compromised for reasons involving family, emotional life, political or national affinity, economic interest or any other direct or indirect personal interest."
Appears in 1 contract
Samples: Local Medcoi Expert Contract
Obligations of Confidentiality. 1. The contracting party and or relevant service the expert must treat confidentially confidentially9 any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert undertakes to observe strict confidentiality in relation to its their work. To this end, the expert expert:
(a) must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its their obligations under the Contract without prior written approval of the contracting party party
(b) must not disclose, directly or indirectly, confidential information or documents relating to proposals or applicants, without prior written approval of the contracting party. In particular, the expert:
i. must not discuss its work any action with others, including other experts or contracting party or relevant service staff not directly involved in its workthe monitoring of the action
ii. must not disclose: - any detail of its work the monitoring of the action and its outcomes for any purpose other than fulfilling its their obligations under the Contract without prior written approval of the contracting party - its their advice to the contracting party or relevant service on its work the monitoring of the action to participating legal entity or to any other person (including colleagues, students, etc.)
iii. must not communicate with any participating legal entity on any action after the end of the monitoring of the action.
3. If material/the documents/reports/deliverables of an action are made available either on paper or electronically to the expert who then works from its their own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work the monitoring of the action as instructed.
4. If its work the monitoring takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any the documents/reports/deliverables of an action, copies or notes, notes either on paper or in electronic form
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, sent and for returning, erasing or destroying all confidential documents or files on upon completing its work the monitoring of the action, as instructed. 9 In this context, the term “confidentiality” does not refer to the security classification “EU CONFIDENTIAL”. The procedures related to “EU CONFIDENTIAL” documents apply only to information and material the unauthorised disclosure of which would harm the essential interests of the EU or one of its Member States (Commission provisions on security (Commission Decision 2001/844/EC, ECSC, Euratom of 29 November 2001 amending its internal rules of procedure (OJ L 3171,83.12.2001, p. 1))).
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its worktheir monitoring of the action, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information
(b) must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community10
(b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:
i. the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. 5 10 OJ 45, 14.6.1962, p. 1385.. Expert contract number: [insert number] [insert name] EUROPEAN COMMISSION DIRECTORATE-GENERAL FOR ENERGY Directorate C
1. [Name of the experts group: [insert name]
2. Context and background information
3. Purpose, objectives and scope
4. Working approach and methodology
5. [Distribution of the work among the experts]
6. Meetings, reporting and deadlines
Appears in 1 contract
Samples: Expert Contract
Obligations of Confidentiality. 1. The contracting party authority and the expert Expert must treat confidentially any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert Expert undertakes to observe strict confidentiality in relation to its work. To this end, the expert Expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party authority. In particular, the expertExpert:
i. must not discuss its work with others, including other experts Experts or contracting party authority or relevant service staff not directly involved in its work;
ii. must not disclose: - any detail of its work and its outcomes for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party authority; - its advice to the contracting party authority or relevant service on its work to any other person (including colleagues, students, etc.).
3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert Expert who then works from its own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work as instructed.
4. If its work takes place in premises controlled by the contracting party authority or relevant service, the expertExpert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form;
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its work as instructed.
5. If the expert Expert seeks further information (for example through the internet, specialised databases, etc.) to complete its work, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information;
(b) must not contact third parties without prior written approval of the contracting partyauthority.
6. These confidentiality obligations are binding on:
(a) the contracting party authority (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community8;
(b) the expert Expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert Expert unless:
i. the contracting party authority agrees to release the expert Expert from the confidentiality obligations earlier;
ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. 5 OJ 45, 14.6.1962, p. 1385.channels;
Appears in 1 contract
Obligations of Confidentiality. 1. The contracting party and the expert must treat confidentially any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert undertakes to observe strict confidentiality in relation to its work. To this end, the expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party In particular, the expert:
i. must not discuss its work with others, including other experts or contracting party or relevant service staff not directly involved in its work
ii. must not disclose: - any detail of its work and its outcomes for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party - its advice to the contracting party or relevant service on its work to any other person (including colleagues, students, etc.)
3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work as instructed.
4. If its work takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its work as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its work, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information
(b) must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community8 (b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:
i. the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. 5 8 OJ 45, 14.6.1962, p. 1385.
Appears in 1 contract
Samples: Expert Contract
Obligations of Confidentiality. 1. The contracting party and the expert must treat confidentially confidentially6 any information and documents, in 6 In this context, the term "confidentiality" should not be taken as equating to the security classification "EU CONFIDENTIAL". H2020 Model Contract for Experts: February 2014 any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert undertakes to observe strict confidentiality in relation to its work. To their xxxx.Xx this end, the expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its their obligations under the Contract without prior written approval of the contracting party party. In particular, the expert:
i. a) must not discuss its their work with others, including other experts or contracting party or relevant service staff not directly involved in its work
ii. their work b) must not disclose: - :
i. any detail of its their work and its outcomes for any purpose other than fulfilling its their obligations under the Contract without prior written approval of the contracting party - its party
ii. their advice to the contracting party or relevant service on its their work to any other person (including colleagues, students, etc.)
3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its their own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its their work as instructed.
4. If its their work takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its their work as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its work, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information
(b) must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 (b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:
i. the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. 5 OJ 45, 14.6.1962, p. 1385.
Appears in 1 contract
Samples: Expert Contract
Obligations of Confidentiality. 1. The contracting party and the expert must treat confidentially any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert undertakes to observe strict confidentiality in relation to its work. To this end, the expert must not use or disclose, directly or indirectly confidential information information, data or documents for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party In particular, the expert:
i. must not discuss its work with others, including other experts or contracting party or relevant service staff not directly involved in its work
ii. must not disclose: - any detail of its work and its outcomes for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party - its advice to the contracting party or relevant service on its work to any other person (including colleagues, students, etc.)
3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work as instructed.
4. If its work takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its work as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its work, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information
(b) must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community6 (b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:: 6 OJ 45, 14.6.1962, p. 1385.
i. the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. 5 OJ 45, 14.6.1962, p. 1385.channels
Appears in 1 contract
Samples: Expert Contract
Obligations of Confidentiality. 1. The contracting party and the expert must treat confidentially any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert undertakes to observe strict confidentiality in relation to its work. To this end, the expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party In particular, the expert:
i. : must not discuss its work with others, including other experts or contracting party or relevant service staff not directly involved in its work
ii. work must not disclose: - any detail of its work and its outcomes for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party - its advice to the contracting party or relevant service on its work to any other person (including colleagues, students, etc.)
3. ) If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work as instructed.
4. If its work takes place in premises controlled by the contracting party or relevant service, the expert:
(a) : must not remove from the premises any copies or notes, either on paper or in electronic form
(b) form will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its work as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its work, he/she:
(a) : must respect the overall rules for confidentiality for obtaining such information
(b) information must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) : the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 (b) Community7 the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:
i. : the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. earlier the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. 5 OJ 45, 14.6.1962, p. 1385.
Appears in 1 contract
Samples: Expert Contract
Obligations of Confidentiality. 1. The contracting party and the expert must treat confidentially confidentially22 any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert undertakes to observe strict confidentiality in relation to its their work. To this end, the expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its their obligations under the Contract without prior written approval of the contracting party In particular, the expert:
i. must not discuss its their work with others, including other experts or contracting party or relevant service staff not directly involved in their work 22 In this context, the term “confidentiality” should not be taken as equating to the security classification “EU CONFIDENTIAL”. The procedures related to “EU CONFIDENTIAL” documents apply only to information and material the unauthorised disclosure of which would harm the essential interests of the EU of one of its workMember States (Commission provisions on security (Commission Decision 2001/844/EC, ECSC, Euratom of 29 November 2001 amending its internal rules of procedure (OJ L 317, 3.12.2001, p. 1).
ii. must not disclose: - any detail of its their work and its outcomes for any purpose other than fulfilling its their obligations under the Contract without prior written approval of the contracting party - its their advice to the contracting party or relevant service on its their work to any other person (including colleagues, students, etc.)
3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its their own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its their work as instructed.
4. If its their work takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its their work as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its their work, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information
(b) must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community23 (b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:
i. the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. 5 23 OJ 45, 14.6.1962, p. 1385.. [EUROPEAN COMMISSION/Executive Agency/Joint Undertaking] DG Directorate Unit ANNEX 1 - CODE OF CONDUCT FOR [OPTION for ERC evaluators: ERC] EVALUATORS
Appears in 1 contract
Samples: Model Contract for Experts
Obligations of Confidentiality.
1. The contracting party and or relevant service the expert must treat confidentially any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert undertakes to observe strict confidentiality in relation to its their work. To this end, the expert expert:
(a) must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its their obligations under the Contract without prior written approval of the contracting party 12 However, the contracting party or relevant service may allow the expert to participate in the monitoring of an action, if an expert is working in a different department/laboratory/institute to the one where the work is to be carried out, and where the constituent bodies operate with a high degree of autonomy and if this is duly justified by the limited size of the pool of qualified experts. Model Contract for Experts: March 2017 Expert contract number: [insert number] [insert name]
(b) must not disclose, directly or indirectly, confidential information or documents relating to proposals or applicants, without prior written approval of the contracting party. In particular, the expert:
i. must not discuss its work any action with others, including other experts or contracting party or relevant service staff not directly involved in its workthe monitoring of the action
ii. must not disclose: - :
iii. must not communicate with any detail of its work and its outcomes for participating legal entity on any purpose other than fulfilling its obligations under action after the Contract without prior written approval end of the contracting party - its advice to monitoring of the contracting party or relevant service on its work to any other person (including colleagues, students, etcaction.)
3. If material/the documents/reports/deliverables of an action are made available either on paper or electronically to the expert who then works from its their own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work the monitoring of the action as instructed.
4. If its work the monitoring takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any the documents/reports/deliverables of an action, copies or notes, notes either on paper or in electronic form
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, sent and for returning, erasing or destroying all confidential documents or files on upon completing its work the monitoring of the action, as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its worktheir monitoring of the action, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information
(b) must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community31 (b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:: 19 In this context, the term “confidentiality” should not be taken as equating to the security classification “EU CONFIDENTIAL”. The procedures related to “EU CONFIDENTIAL” documents apply only to information and material the unauthorised disclosure of which would harm the essential interests of the EU of one of its Member States (Commission provisions on security (Commission Decision 2001/844/EC, ECSC, Euratom of 17 November 2001 amending its internal rules of procedure (OJ L 317, 3.12.2001, p. 1). Model Contract for Experts: March 2017 Expert contract number: [insert number] [insert name]
i. the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. Model Contract for Experts: March 2017 Expert contract number: [insert number] [insert name] EUROPEAN COMMISSION CONSUMERS, HEALTH, AGRICULTURE AND FOOD EXECUTIVE AGENCY Director For remote evaluation of proposals, the expert will be paid EUR 450/day, based on the expected average time needed for evaluation (and not the actual number of days taken). The expected average time is determined in accordance with the table below. For a proposal to be included in the calculation of the fees: - the contracting party must have allocated the proposal to the expert - the expert must have submitted an individual [evaluation][assessment report before the start of the related consensus meeting/panel or within the required time schedule as indicated by the contracting party. [An additional number of days related to the number of proposals for which the expert has completed a full remote consensus (as well as individual evaluation), if any.] Model Contract for Experts: March 2017 Expert contract number: [insert number] [insert name] - the Moderator must have specifically requested the expert’s involvement in the remote consensus To find the applicable number of days, the expert must look at the number of days counted for proposals for which he/she has carried out an individual evaluation. \Days counting towards fee Call N.[AGRI-xxxx-20xx-x] % 1 1% 2 2% 3 3% 4 etc [Action A: number of proposals 1 2 3 4 5 OJ 456 7 8 [Action B: number of proposals] 1-3 4-6 7-9 00-00 00-00 00-00 00-00 22-24 Model Contract for Experts: March 2017 Expert contract number: [insert number] [insert name] CONSUMERS, 14.6.1962HEALTH, p. 1385.AGRICULTURE AND FOOD EXECUTIVE AGENCY Director
1. [Name of the experts group: [insert name]
2. Context and background information
3. Purpose, objectives and scope
4. Working approach and methodology
5. [Distribution of the work among the experts]
6. Meetings, reporting and deadlines
Appears in 1 contract
Samples: Expert Contract
Obligations of Confidentiality. 1. The contracting party and the expert must treat confidentially any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert undertakes to observe strict confidentiality in relation to its work. To this end, the expert must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party Centre. In particular, the expert:
i. must not discuss its work with others, including other experts or contracting party or relevant service staff not directly involved in its work
ii. must not disclose: - any detail of its work and its outcomes for any purpose other than fulfilling its obligations under the Contract without prior written approval of the contracting party Centre - its advice to the contracting party or relevant service on its work to any other person (including colleagues, students, etc.).
3. If material/documents/reports/deliverables are made available either on paper or electronically to the expert who then works from its own or other suitable premises, he/she will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work as instructed.
4. If its work takes place in premises controlled by the contracting party Centre or relevant service, the expert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its work as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its work, he/she:
(a) must respect the overall rules for confidentiality for obtaining such information
(b) must not contact third parties without prior written approval of the contracting party.
6. These confidentiality obligations are binding on:
(a) the contracting party ECDC (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community6 (b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:
i. the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. 5 OJ 45, 14.6.1962, p. 1385.channels
Appears in 1 contract
Samples: Expert Contract
Obligations of Confidentiality. 1. The contracting party or relevant service and the expert must treat confidentially confidentially33 any information and documents, in any form (i.e. paper or electronic), disclosed in writing or orally in relation to the performance of the Contract.
2. The expert undertakes to observe strict confidentiality in relation to its their work. To this end, the expert must:
(a) must not use or disclose, directly or indirectly confidential information or documents for any purpose other than fulfilling its their obligations under the Contract Contract, without prior written approval of the contracting party party
(b) not disclose, directly or indirectly, confidential information or documents relating to proposals or applicants, without prior written approval of the contracting party. In particular, the expert:
i. must not discuss its work any proposal with others, including other experts or contracting party or relevant service staff not directly involved in its workthe evaluation session(s)
ii. must not disclose: - any detail of its work the evaluation process and its outcomes or of any proposal submitted for evaluation for any purpose other than fulfilling its their obligations under the Contract without prior written approval of the contracting party - its their advice to the contracting party or relevant service on its work the evaluation session(s) to the applicants or to any other person (including colleagues, students, etc.)) - the names of other experts participating in the evaluation.
iii. must not communicate with [OPTION by default: applicants] [OPTION for ERC observers: principal investigators, potential team members involved in the proposal or any person linked to the applicant legal entity] on any proposal.
3. If material/documents/reports/deliverables are made available the evaluation takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises proposals, copies or notes on evaluation either on paper or electronically to the expert who then works from its own or other suitable premises, he/she in electronic form
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent and for returning, erasing or destroying all confidential documents or files upon completing its work the evaluation as instructed.
4. If its work takes place in premises controlled by the contracting party or relevant service, the expert:
(a) must not remove from the premises any copies or notes, either on paper or in electronic form
(b) will be held personally responsible for maintaining the confidentiality of any documents or electronic files sent, and for returning, erasing or destroying all confidential documents or files on completing its work as instructed.
5. If the expert seeks further information (for example through the internet, specialised databases, etc.) to complete its worktheir monitoring of the evaluation session(s), s/he/she:
(a) must respect the overall rules for confidentiality for obtaining such information
(b) must not contact [OPTION by default: applicants] [OPTION for ERC observers: principal investigators, potential team members involved in a proposal or any person linked to the applicant legal entity]
(c) must not contact third parties without prior written approval of the contracting party. 33 In this context, the term “confidentiality” should not be taken as equating to the security classification “EU CONFIDENTIAL”. The procedures related to “EU CONFIDENTIAL” documents apply only to information and material the unauthorised disclosure of which would harm the essential interests of the EU of one of its Member States (Commission provisions on security (Commission Decision 2001/844/EC, ECSC, Euratom of 29 November 2001 amending its internal rules of procedure (OJ L 317, 3.12.2001, p. 1).
65. These confidentiality obligations are binding on:
(a) the contracting party (see Regulation No 31 (EEC), 11 (EAEC), laying down the Staff Regulations of Officials and the Conditions of Employment of Other Servants of the European Economic Community and the European Atomic Energy Community5 Community34 (b) the expert during the performance of the Contract and for five years starting from the date of the last payment made to the expert unless:
i. the contracting party agrees to release the expert from the confidentiality obligations earlier
ii. the confidential information becomes public through other channels iii. disclosure of the confidential information is required by law. 5 34 OJ 45, 14.6.1962, p. 1385. [EUROPEAN COMMISSION/Executive Agency/Joint Undertaking] DG Directorate Unit For remote evaluation of proposals, the expert will be paid €450/day, based on the expected average time needed for evaluation (and not the actual number of days taken). The expected average time is determined in accordance with the table below. For a proposal to be included in the calculation of the fees: - the [[Panel] Moderator] [contracting party] must have allocated the proposal to the expert - the expert must have evaluated the proposal remotely - the expert must have submitted an individual [evaluation][assessment] report before the start of the related consensus meeting/panel or within the required time schedule as indicated by the [[Panel] [Call] Co-ordinator] [other nominated official] [contracting party]. [An additional number of days related to the number of proposals for which the expert has completed a full remote consensus (as well as individual evaluation), if any.] - the [Panel] Moderator has allocated the proposal to the expert - the [Panel] Moderator must have specifically requested the expert’s involvement in the remote consensus - the expert has submitted written comments, scores and opinions relating to the draft consensus report - the expert has participated in a remote discussion relating to the proposal and the draft consensus report moderated by the [Panel] Moderator within the time period requested by the [Panel] Moderator - the consensus report must have been submitted within the required time period]. [An additional half-day for every two proposals where the expert acted as a "rapporteur" during a remote consensus (if any).]] - the proposal must have been allocated to the expert by the [Panel] Moderator - the [Panel] Moderator must have specifically requested remote drafting of the consensus report - a consensus report must have been drafted by the "rapporteur" based on the comments, scores and opinions of all individual evaluators relating to the proposal and made available to other relevant evaluators for signed approval within the time period indicated by the [Panel] [Call] Co-ordinator, [other nominated official] - the consensus report must have been submitted within the required time period.] To find the applicable number of days, the expert must look at the number of days counted for proposals for which he/she has carried out an individual evaluation. [add the number of days due for any "rapporteur" tasks, as indicated in the last row of the table.] Days counting towards fee Call [H2020-XXXX-YYY] ½ 1 1½ 2 2½ 3 3½ 4 etc [Action B: number of proposals] 1-3 4-6 7-9 00-00 00-00 00-00 00-00 22-24 [EUROPEAN COMMISSION/Executive Agency/Joint Undertaking] DG Directorate Unit
1. [Name of the experts group: [insert name]
2. Context and background information
3. Purpose, objectives and scope
4. Working approach and methodology
5. [Distribution of the work among the experts]
6. Meetings, reporting and deadlines
Appears in 1 contract
Samples: Model Contract for Experts
