OPERATING PROTOCOLS AND BUSINESS CASES Clause Samples

OPERATING PROTOCOLS AND BUSINESS CASES. Operating Protocols The LLCA and the Constituent Councils shall draw up, agree and keep under review such Operating Protocols as it deems necessary in order to facilitate the discharge of the Functions. The review of any Operating Protocols shall take place at least annually and may form part of the review of the LLCA referred to in clause 9. Business Cases Where the LLCA is to: develop plans, strategies, frameworks or other strategic documents for the Combined Area or any part of the Combined Area; or undertake any other work in exercise or discharge of its Functions; then a Business Case shall be developed by Officers in accordance with the Financial Procedure Rules In the preparation of every Business Case, a Constituent Council whose area is directly affected by the Business Case proposal may nominate one or more of their officers to contribute to the proposed Business Case. Prior to being submitted to the LLCA for approval the Constituent Council(s) incurring any financial liability in relation to funding the costs of the Business Case where it is not already included within the approved budget of the LLCA must have approved in writing the proposed costing and arrangements for sharing of such costings between the relevant Constituent Councils. The LLCA shall be asked to consider approving Business Cases by way of a report to any ordinary or extraordinary meeting of the Members. Where Business Cases are developed and approved outside of the budget approval process but prior to the LLCA’s budget approval for the relevant financial year then the budget for the work shall be included in the LLCA budget to be approved by the LLCA. Where Business Cases are developed and approved “in year” the LLCA will take all reasonable steps to ensure its budget records and will ensure that such changes are approved where necessary. Work to administer and operate the LLCA on a day to day basis (to include the actions of Statutory Officers exercising the delegated functions set out in the Constitution) does not require a Business Case provided that the costs for such work are included within the approved budget for the relevant financial year in which the work is undertaken.