Common use of ORGANISATION STRUCTURE Clause in Contracts

ORGANISATION STRUCTURE. The Chair for the Team is occupied by the Zambia Institute of Chartered Accountants as outlined in the appointment of the institutions forming the Tracking and Monitoring Team by the Minister of Finance and National Planning. The rest of the team are members. An individual will assist the chairperson and members as a full-time Executive Secretary and will head the Secretariat that will, co-ordinate the activities of tracking and monitoring of HIPC resources. He will be key to the development of policy and liaison with the Government and stakeholders. In addition, there will be independent person with depth in consultancy, monitoring and evaluation expertise, a Project Manager who will be responsible for all aspects of the tracking and monitoring of HIPC projects. The Executive Secretary and the Project Manager will constitute the Secretariat. The Secretariat, it is envisaged will be the nerve centre, such that it will be of efficacy to members who are part-time. The Executive Secretary will be assisted by a full-time Personal Secretary cum Office Manager and a full-time Driver. The actual tracking and monitoring activities from project identification to implementation will be decentralised from national, through the regional to the district levels through mobilising and networking with legally recognised and organised volunteer groups of non-governmental organisations working with communities in poverty alleviation activities. In addition the provincial and district administration centres of the government will be utilised for procurement of appropriate information requisite for tracking and monitoring activities. The National HIPC Tracking and Monitoring Team will provide expert advisory services to these mobilised NGOs to enable them participate effectively and efficiently and in so doing finally cultivate a culture of citizens taking individual responsibility in the tracking and monitoring of HIPC resources which are targeted at them. Nonetheless, the national Tracking and Monitoring Team will undertake to make periodic visits to all points of project implementation. A memorandum of understanding with each one of those NGOs selected will be put in place to specifically outline the duties and responsibilities of each party.