Common use of Payment Procedures/Reimbursement of Funds Clause in Contracts

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “A” and for which Family Promise has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Failure by Family Promise to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval of the invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on ESG-CV proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs. The absolute maximum amount that shall be paid to Family Promise under this Agreement is Twenty-Five Thousand Dollars and No Cents ($25,000.00). In the event that the City of Orlando or HUD determines that any ESG-CV monies have been wrongfully paid,

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “AG” and for which Family Promise Coalition has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise Coalition only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reportsinvoices itemizing the percentage of work completed, pay stubscosts, payroll recordsreceipts, bills from vendors, copies of cancelled checks, lien waivers, affidavits, applications, certifications, and time sheets) and other supporting documentation the City may request. Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “H”- “I”, attached hereto and incorporated herein by reference. Failure by Family Promise Coalition to provide invoices in a timelytimely manner, complete and error-free manner free, shall reflect on the administrative performance rating of Family Promise Coalition for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval Coalition within thirty (30) days from the date of the receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on ESG-CV grant proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise Coalition and certified in accordance with 2 CFR §200.415. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation and loan closing commitment of funds from other lenders and other various documents the City determines, in its sole discretion, is necessary to verify the costs and value of the Property and compliance with CDBG regulations. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice invoices to verify the reasonableness and validity of such costscosts and such Budget may be modified by the City accordingly. The absolute maximum amount that Notwithstanding anything herein to the contrary, Coalition shall be paid to Family Promise not request payment from the City under this Agreement is Twenty-Five Thousand Dollars for any portion which has been paid from another source of revenue and No Cents ($25,000.00). In the event that the City of Orlando or HUD determines that any ESG-CV monies have been wrongfully paid,further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “A” and for which Family Promise Harbor House has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise Harbor House only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Failure by Family Promise Harbor House to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise Harbor House for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval Harbor House within thirty (30) days from the date of the receipt of proper invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on ESG-CV ESG proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise Harbor House and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs. The absolute maximum amount that shall be paid to Family Promise Harbor House under this Agreement is Twenty-Five Forty Thousand Dollars and No Cents ($25,000.0040,000.00). In the event that the City of Orlando or HUD determines that any ESG-CV ESG monies have been wrongfully paid,, Harbor House agrees to refund such money to the City so that the City may refund it to HUD.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “A” and for which Family Promise the Coalition has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise the Coalition only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Failure by Family Promise the Coalition to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise the Coalition for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise the Coalition immediately upon approval of the invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on ESG-CV proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise the Coalition and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs. The absolute maximum amount that shall be paid to Family Promise the Coalition under this Agreement is Seventy-Three Thousand, One Hundred and Twenty-Five Thousand Seven Dollars and No Cents ($25,000.0073,127.00). In the event that the City of Orlando or HUD determines that any ESG-ESG- CV monies have been wrongfully paid,, the Coalition agrees to refund such money to the City so that the City may refund it to HUD.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “A” and for which Family Promise the Salvation Army has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise the Salvation Army only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Failure by Family Promise the Salvation Army to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise the Salvation Army for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval the Salvation Army within thirty (30) days from the date of the receipt of proper invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on ESG-CV ESG proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise the Salvation Army and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs. The absolute maximum amount that shall be paid to Family Promise the Salvation Army under this Agreement is Twenty-Five Thirty Thousand Dollars and No Cents ($25,000.0030,000.00). In the event that the City of Orlando or HUD determines that any ESG-CV ESG monies have been wrongfully paid,, the Salvation Army agrees to refund such money to the City so that the City may refund it to HUD.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “AG” and for which Family Promise Center has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise only after completion Center for the acquisition of the work Property after the fee simple title has been conveyed to Center and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than that once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services activity performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reportscosts, pay stubsreceipts, payroll recordsbills from vendors, copies of cancelled checks, and time sheetslien waivers, affidavits, certifications) and other supporting documentation the City may request. Failure Invoices shall include adequate documentation of expenditures and all other information described in Exhibit “H”, attached hereto and incorporated herein by Family Promise to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval of the invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of paymentreference. No interest shall be earned on ESG-CV grant proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise Frontline and certified in accordance with 2 CFR §200.415. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation and loan closing commitment of funds from other lenders and other various documents the City determines, in its sole discretion, is necessary to verify the costs and value of the Property and compliance with CDBG regulations. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice invoices to verify the reasonableness and validity of such costscosts and such Budget may be modified by the City accordingly. The absolute maximum amount Failure by Center to provide invoices in a timely manner, complete and error-free shall reflect on the administrative performance rating of Center for subsequent awards. It is anticipated that the City will provide payment to Center within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and possible denial of payment. Notwithstanding anything herein to the contrary, Center shall be paid to Family Promise not request payment from the City under this Agreement is Twenty-Five Thousand Dollars for any portion which has been paid from another source of revenue and No Cents ($25,000.00). In the event that the City of Orlando or HUD determines that any ESG-CV monies have been wrongfully paid,further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “AD” and for which Family Promise Primrose has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise Primrose only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubspaystubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “E - G”, attached hereto and incorporated herein by reference. Failure by Family Promise Primrose to provide invoices in a timelytimely manner, complete and error-free manner free, shall reflect on the administrative performance rating of Family Promise Primrose for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval Primrose within thirty (30) days from the date of the receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on ESG-CV grant proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise Primrose and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costscosts and such Budget may be modified by the City accordingly. The absolute maximum amount that Notwithstanding anything herein to the contrary, Primrose shall be paid to Family Promise not request payment from the City under this Agreement is Twenty-Five Thousand Dollars for any portion which has been paid from another source of revenue and No Cents ($25,000.00). In the event that the City of Orlando or HUD determines that any ESG-CV monies have been wrongfully paid,further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “A” and for which Family Promise the Coalition has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise the Coalition only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Failure by Family Promise the Coalition to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise the Coalition for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval the Coalition within thirty (30) days from the date of the receipt of proper invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on ESG-CV ESG proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise the Coalition and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs. The absolute maximum amount that shall be paid to Family Promise the Coalition under this Agreement is TwentyThirty-Five Thousand Nine Thousand, Four Hundred and Eighty Dollars and No Cents ($25,000.0039,480.00). In the event that the City of Orlando or HUD determines that any ESG-CV ESG monies have been wrongfully paid,, the Coalition agrees to refund such money to the City so that the City may refund it to HUD.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “A” and for which Family Promise The Salvation Army has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise The Salvation Army only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Failure by Family Promise The Salvation Army to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise The Salvation Army for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval The Salvation Army within thirty (30) days from the date of the receipt of proper invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on ESG-CV ESG proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise The Salvation Army and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs. The absolute maximum amount that shall be paid to Family Promise The Salvation Army under this Agreement is TwentyThirty-Five Thousand Nine Thousand, Four Hundred and Eighty Dollars and No Cents ($25,000.0039,480.00). In the event that the City of Orlando or HUD determines that any ESG-CV ESG monies have been wrongfully paid,, The Salvation Army agrees to refund such money to the City so that the City may refund it to HUD.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “A” and for which Family Promise SALT has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to Family Promise SALT only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Failure by Family Promise SALT to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise SALT for subsequent funding awards. It is anticipated that the City will provide payment to Family Promise SALT immediately upon approval of the invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on ESG-CV proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of Family Promise SALT and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs. The absolute maximum amount that shall be paid to Family Promise SALT under this Agreement is TwentyFour Hundred, Forty-Five Thousand Thousand, and Forty-Three Dollars and No Cents ($25,000.00445,043.00). In the event that the City of Orlando or HUD determines that any ESG-CV monies have been wrongfully paid,, XXXX agrees to refund such money to the City so that the City may refund it to HUD.