Common use of Payment Procedures/Reimbursement of Funds Clause in Contracts

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “D” and for which JFS has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to JFS only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “E - G”, attached hereto and incorporated herein by reference. Failure by JFS to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of JFS for subsequent funding awards. It is anticipated that the City will provide payment to JFS within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of JFS and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, JFS shall not request payment from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “DA” and for which JFS Family Promise has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to JFS Family Promise only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “E - G”, attached hereto and incorporated herein by reference. Failure by JFS Family Promise to provide invoices in a timely mannertimely, complete and error-free, free manner shall reflect on the administrative performance rating of JFS Family Promise for subsequent funding awards. It is anticipated that the City will provide payment to JFS within thirty (30) days from Family Promise immediately upon approval of the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant ESG-CV proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of JFS Family Promise and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs and such Budget may costs. The absolute maximum amount that shall be modified by the City accordingly. Notwithstanding anything herein paid to the contrary, JFS shall not request payment from the City Family Promise under this Agreement for is Twenty Thousand Dollars and No Cents ($20,000.00). In the event that the City of Orlando or HUD determines that any portion which has ESG-CV monies have been paid from another source of revenue and further wrongfully paid, Family Promise agrees to utilize funds available under this Agreement refund such money to supplement rather than supplant funds otherwise availablethe City so that the City may refund it to HUD.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “DF” and for which JFS CENTER has made payment. Upon compliance with the terms of this Agreement, the City will reimburse disburse funds to JFS only CENTER for the Project after the completion of the work has been verified and approved by the Housing and Community Development Department and after receipt and approval by appropriate City personnel of the invoices. Invoices a “Request for Reimbursement” which shall be submitted in Zoomgrants accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested no more frequently than once a month and shall be submitted in accordance with form and content satisfactory to the Budget specifying the services performed and expenses incurredCity. All invoices requests for reimbursement must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reportsinvoices itemizing the percentage of work completed, pay stubscosts, payroll recordsreceipts, bills from vendors, copies of cancelled checks, and lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation the City may request. Invoices Requests for reimbursement shall include adequate documentation of expenditures and all other information described in Exhibits “E - G” & “H”, attached hereto and incorporated herein by reference. Failure by JFS to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of JFS for subsequent funding awards. It is anticipated that the City will provide payment to JFS within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All invoices submitted in Zoomgrants requests for reimbursement to the City must be signed by an authorized signatory of JFS CENTER. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation and certified loan closing commitment of funds from other lenders and other various documents the City determines, in accordance its sole discretion, is necessary to verify the costs and value of the Property and compliance with 2 CFR §200.415CDBG regulations. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice requests for reimbursement to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, JFS CENTER shall not request payment reimbursement from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “D” and for which JFS has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to JFS only after completion of the work and after receipt and approval by appropriate City personnel of the invoices“Request for Payment” form (to be printed on JFS’s letterhead) attached hereto as Exhibit “H”. Invoices Requests for Payment shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget specifying the services performed and expenses incurred. Upon compliance with the terms of this Agreement, the City will reimburse funds to JFS for the Project after the completion of the work has been verified and approved by the Housing and Community Development Department and after receipt and approval by appropriate City personnel of a “Request for Payment” which shall be in accordance with the Budget specifying the expenses incurred. All invoices Requests for Payment must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reportsinvoices, pay stubscosts, payroll recordsreceipts, bills from vendors, copies of cancelled checks, and lien waivers, affidavits, applications, certifications, time sheets) and other supporting documentation the City may request. Invoices Requests for Payment shall include adequate documentation of expenditures and all other information described in Exhibits “E - G”, attached hereto and incorporated herein by reference. Failure by JFS to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of JFS for subsequent funding awards. It is anticipated that the City will provide payment to JFS within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All invoices Requests for Payment submitted in Zoomgrants to the City must be signed by an authorized signatory of JFS and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice Requests for Payment to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, JFS shall not request payment from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “D” and for which JFS FPR has made payment. Upon compliance with the terms of this Agreement, the City HCD will reimburse disburse funds to JFS only FPR for the rehabilitation of the Project after the completion of the work has been verified and approved by FPR and after receipt and approval by appropriate City HCD personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and “Request for Reimbursement” which shall be in accordance with the Budget specifying the services performed and expenses incurred. Reimbursements shall be requested no more frequently than once a month and must be submitted in form and content satisfactory to HCD. All invoices requests for reimbursement must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reportsinvoices itemizing the percentage of work completed, pay stubscosts, payroll recordsreceipts, bills from vendors, copies of cancelled checks, and lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation the City HCD may request. Invoices Requests for reimbursement shall include adequate documentation of expenditures and all other information described in Exhibits “E - G”& “F, attached hereto and incorporated herein by reference. Failure by JFS to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of JFS for subsequent funding awards. It is anticipated that the City will provide payment to JFS within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All invoices submitted in Zoomgrants requests for reimbursement to HCD must be signed by an authorized signatory of JFS and certified in accordance with 2 CFR §200.415FPR. Notwithstanding anything to the contrary in this Agreement, the City HCD also reserves the right to request and approve documentation supporting any invoice requests for reimbursement to verify the reasonableness and validity of such costs and such Budget may be modified by the City HCD accordingly. Notwithstanding anything herein to the contrary, JFS FPR shall not request payment reimbursement from the City HCD under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “D” and for which JFS Primrose has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to JFS Primrose only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubspaystubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “E - G”, attached hereto and incorporated herein by reference. Failure by JFS Primrose to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of JFS Primrose for subsequent funding awards. It is anticipated that the City will provide payment to JFS Primrose within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of JFS Primrose and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, JFS Primrose shall not request payment from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “D” and for which JFS Coalition has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to JFS only after completion of the work and after receipt and approval by appropriate City personnel of the invoices“Request for Payment” form (to be printed on Coalition’s letterhead) attached hereto as Exhibit “H”. Invoices Requests for Payment shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget specifying the services performed and expenses incurred. Upon compliance with the terms of this Agreement, the City will reimburse funds to Coalition for the Project after the completion of the work has been verified and approved by the Housing and Community Development Department and after receipt and approval by appropriate City personnel of a “Request for Payment” which shall be in accordance with the Budget specifying the expenses incurred. All invoices Requests for Payment must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reportsinvoices, pay stubscosts, payroll recordsreceipts, bills from vendors, copies of cancelled checks, and lien waivers, affidavits, applications, certifications, time sheets) and other supporting documentation the City may request. Invoices Requests for Payment shall include adequate documentation of expenditures and all other information described in Exhibits “E - G”, attached hereto and incorporated herein by reference. Failure by JFS to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of JFS for subsequent funding awards. It is anticipated that the City will provide payment to JFS within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All invoices Requests for Payment submitted in Zoomgrants to the City must be signed by an authorized signatory of JFS Coalition and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice Requests for Payment to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, JFS Coalition shall not request payment from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “DG” and for which JFS Coalition has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to JFS Coalition only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reportsinvoices itemizing the percentage of work completed, pay stubscosts, payroll recordsreceipts, bills from vendors, copies of cancelled checks, lien waivers, affidavits, applications, certifications, and time sheets) and other supporting documentation the City may request. Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “E - GH”- “I”, attached hereto and incorporated herein by reference. Failure by JFS Coalition to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of JFS Coalition for subsequent funding awards. It is anticipated that the City will provide payment to JFS Coalition within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of JFS Coalition and certified in accordance with 2 CFR §200.415. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation and loan closing commitment of funds from other lenders and other various documents the City determines, in its sole discretion, is necessary to verify the costs and value of the Property and compliance with CDBG regulations. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice invoices to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, JFS Coalition shall not request payment from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “DA” and for which JFS Family Promise has made payment. Upon compliance with the terms of this Agreement, the City will reimburse funds to JFS Family Promise only after completion of the work and after receipt and approval by appropriate City personnel of the invoices. Invoices shall be submitted in Zoomgrants no more frequently than once a month and shall be in accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and expenses incurred. All invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. personnel activity reports, pay stubs, payroll records, copies of cancelled checks, and time sheets) and other supporting documentation the City may request. Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “E - G”, attached hereto and incorporated herein by reference. Failure by JFS Family Promise to provide invoices in a timely mannertimely, complete and error-free, free manner shall reflect on the administrative performance rating of JFS Family Promise for subsequent funding awards. It is anticipated that the City will provide payment to JFS within thirty (30) days from Family Promise immediately upon approval of the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant ESG-CV proceeds. All invoices submitted in Zoomgrants must be signed by an authorized signatory of JFS Family Promise and certified in accordance with 2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any invoice to verify the reasonableness and validity of such costs and such Budget may costs. The absolute maximum amount that shall be modified by the City accordingly. Notwithstanding anything herein paid to the contrary, JFS shall not request payment from the City Family Promise under this Agreement for is Twenty-Five Thousand Dollars and No Cents ($25,000.00). In the event that the City of Orlando or HUD determines that any portion which has ESG-CV monies have been paid from another source of revenue and further wrongfully paid, Family Promise agrees to utilize funds available under this Agreement refund such money to supplement rather than supplant funds otherwise availablethe City so that the City may refund it to HUD.