Common use of Payment Procedures/Reimbursement of Funds Clause in Contracts

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “F” and for which CENTER has made payment. Upon compliance with the terms of this Agreement, the City will disburse funds to CENTER for the Project after the completion of the work has been verified and approved by the Housing and Community Development Department and after receipt and approval by appropriate City personnel of a “Request for Reimbursement” which shall be in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested no more frequently than once a month and shall be submitted in form and content satisfactory to the City. All requests for reimbursement must be accompanied by adequate billing documentation of payment for eligible expenses (i.e. invoices itemizing the percentage of work completed, costs, receipts, bills from vendors, copies of checks, lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation the City may request. Requests for reimbursement shall include adequate documentation of expenditures and all other information described in Exhibits “G” & “H”, attached hereto and incorporated herein by reference. No interest shall be earned on grant proceeds. All requests for reimbursement to the City must be signed by an authorized signatory of CENTER. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation and loan closing commitment of funds from other lenders and other various documents the City determines, in its sole discretion, is necessary to verify the costs and value of the Property and compliance with CDBG regulations. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any requests for reimbursement to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, CENTER shall not request reimbursement from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “FD” and for which CENTER FPR has made payment. Upon compliance with the terms of this Agreement, the City HCD will disburse funds to CENTER FPR for the rehabilitation of the Project after the completion of the work has been verified and approved by the Housing and Community Development Department FPR and after receipt and approval by appropriate City HCD personnel of a “Request for Reimbursement” which shall be in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested no more frequently than once a month and shall must be submitted in form and content satisfactory to the CityHCD. All requests for reimbursement must be accompanied by adequate billing documentation of payment for eligible expenses (i.e. invoices itemizing the percentage of work completed, costs, receipts, bills from vendors, copies of checks, lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation the City HCD may request. Requests for reimbursement shall include adequate documentation of expenditures and all other information described in Exhibits “G” E & “H”F, attached hereto and incorporated herein by reference. No interest shall be earned on grant proceeds. All requests for reimbursement to the City HCD must be signed by an authorized signatory of CENTER. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation and loan closing commitment of funds from other lenders and other various documents the City determines, in its sole discretion, is necessary to verify the costs and value of the Property and compliance with CDBG regulationsFPR. Notwithstanding anything to the contrary in this Agreement, the City HCD also reserves the right to request and approve documentation supporting any requests for reimbursement to verify the reasonableness and validity of such costs and such Budget may be modified by the City HCD accordingly. Notwithstanding anything herein to the contrary, CENTER FPR shall not request reimbursement from the City HCD under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “FE” and for which CENTER Primrose has made payment. Upon compliance with the terms of this Agreement, the City will disburse reimburse funds to CENTER for the Project Primrose only after the completion of the work has been verified and approved by the Housing and Community Development Department and after receipt and approval by appropriate City personnel of a “Request for Reimbursement” which the invoices and other supporting documentation. Invoices shall be submitted in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested Zoomgrants no more frequently than once a month and shall be submitted in form accordance with the Budget specifying the services performed and content satisfactory to the Cityexpenses incurred. All requests for reimbursement invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. invoices itemizing the percentage of work completedpersonnel activity reports, costspay stubs, receipts, bills from vendorspayroll records, copies of cancelled checks, lien waivers, affidavits, applications, certifications, and time sheets, etc.) and other supporting documentation the City may request. Requests for reimbursement Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “G” & “E - H”, attached hereto and incorporated herein by reference. The City will not reimburse for costs inconsistent with this Agreement, federal statutes, regulations (including Cost Principles in 2 CFR part 200, subpart E) or the terms and conditions of the City’s federal award with HUD or that would otherwise result in the City charging improper, unauthorized, or otherwise unallowable costs to the City’s federal award. Failure by Primrose to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of Primrose for subsequent funding awards. It is anticipated that the City will provide payment to Primrose within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All requests for reimbursement to the City invoices submitted in Zoomgrants must be signed by an authorized signatory of CENTER. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation Primrose and loan closing commitment of funds from other lenders and other various documents the City determines, certified in its sole discretion, is necessary to verify the costs and value of the Property and compliance accordance with CDBG regulations2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any requests for reimbursement invoice to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, CENTER Primrose shall not request reimbursement payment from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “FD” and for which CENTER JFS has made payment. Upon compliance with the terms of this Agreement, the City will disburse reimburse funds to CENTER for the Project JFS only after the completion of the work has been verified and approved by the Housing and Community Development Department and after receipt and approval by appropriate City personnel of a “Request for Reimbursement” which the invoices. Invoices shall be submitted in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested Zoomgrants no more frequently than once a month and shall be submitted in form accordance with the Budget specifying the services performed and content satisfactory to the Cityexpenses incurred. All requests for reimbursement invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. invoices itemizing the percentage of work completedpersonnel activity reports, costspay stubs, receipts, bills from vendorspayroll records, copies of cancelled checks, lien waivers, affidavits, applications, certifications, and time sheets, etc.) and other supporting documentation the City may request. Requests for reimbursement Invoices shall include adequate documentation of expenditures and all other information described in Exhibits “E - G” & “H”, attached hereto and incorporated herein by reference. Failure by JFS to provide invoices in a timely manner, complete and error-free, shall reflect on the administrative performance rating of JFS for subsequent funding awards. It is anticipated that the City will provide payment to JFS within thirty (30) days from the date of receipt of complete invoices. Invoices that are incomplete or that fail to include the necessary supporting documentation may result in delay and or possible denial of payment. No interest shall be earned on grant proceeds. All requests for reimbursement to the City invoices submitted in Zoomgrants must be signed by an authorized signatory of CENTER. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation JFS and loan closing commitment of funds from other lenders and other various documents the City determines, certified in its sole discretion, is necessary to verify the costs and value of the Property and compliance accordance with CDBG regulations2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any requests for reimbursement invoice to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, CENTER JFS shall not request reimbursement payment from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “FD” and for which CENTER JFS has made payment. Upon compliance with the terms of this Agreement, the City will disburse reimburse funds only after completion of the work and after receipt and approval by appropriate City personnel of the “Request for Payment” form (to be printed on JFS’s letterhead) attached hereto as Exhibit “H”. Requests for Payment shall be submitted no more frequently than once a month and shall be in accordance with the Budget specifying the services performed and expenses incurred. Upon compliance with the terms of this Agreement, the City will reimburse funds to CENTER JFS for the Project after the completion of the work has been verified and approved by the Housing and Community Development Department and after receipt and approval by appropriate City personnel of a “Request for ReimbursementPayment” which shall be in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested no more frequently than once a month and shall be submitted in form and content satisfactory to the City. All requests Requests for reimbursement Payment must be accompanied by adequate billing documentation of payment for eligible expenses (i.e. invoices itemizing the percentage of work completedinvoices, costs, receipts, bills from vendors, copies of checks, lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation the City may request. Requests for reimbursement Payment shall include adequate documentation of expenditures and all other information described in Exhibits “E - G” & “H”, attached hereto and incorporated herein by reference. No interest shall be earned on grant proceeds. All requests Requests for reimbursement Payment submitted to the City must be signed by an authorized signatory of CENTER. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation JFS and loan closing commitment of funds from other lenders and other various documents the City determines, certified in its sole discretion, is necessary to verify the costs and value of the Property and compliance accordance with CDBG regulations2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any requests Requests for reimbursement Payment to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, CENTER JFS shall not request reimbursement payment from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “FA” and for which CENTER Family Promise has made payment. Upon compliance with the terms of this Agreement, the City will disburse reimburse funds to CENTER for the Project Family Promise only after the completion of the work has been verified and approved by the Housing and Community Development Department and after receipt and approval by appropriate City personnel of a “Request for Reimbursement” which the invoices. Invoices shall be submitted in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested Zoomgrants no more frequently than once a month and shall be submitted in form accordance with the Budget attached hereto as Exhibit "A", specifying the services performed and content satisfactory to the Cityexpenses incurred. All requests for reimbursement invoices must be accompanied by adequate billing documentation of payment for eligible expenses which are to be uploaded in Zoomgrants (i.e. invoices itemizing the percentage of work completedpersonnel activity reports, costspay stubs, receipts, bills from vendorspayroll records, copies of cancelled checks, lien waivers, affidavits, applications, certifications, and time sheets, etc.) and other supporting documentation the City may request. Requests Failure by Family Promise to provide invoices in a timely, complete and error-free manner shall reflect on the administrative performance rating of Family Promise for reimbursement shall subsequent funding awards. It is anticipated that the City will provide payment to Family Promise immediately upon approval of the invoices. Invoices that are incomplete or that fail to include adequate the necessary supporting documentation may result in delay and or possible denial of expenditures and all other information described in Exhibits “G” & “H”, attached hereto and incorporated herein by referencepayment. No interest shall be earned on grant ESG-CV proceeds. All requests for reimbursement to the City invoices submitted in Zoomgrants must be signed by an authorized signatory of CENTER. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation Family Promise and loan closing commitment of funds from other lenders and other various documents the City determines, certified in its sole discretion, is necessary to verify the costs and value of the Property and compliance accordance with CDBG regulations2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any requests for reimbursement invoice to verify the reasonableness and validity of such costs and such Budget may costs. The absolute maximum amount that shall be modified by the City accordingly. Notwithstanding anything herein paid to the contrary, CENTER shall not request reimbursement from the City Family Promise under this Agreement for is Twenty Thousand Dollars and No Cents ($20,000.00). In the event that the City of Orlando or HUD determines that any portion which has ESG-CV monies have been paid from another source of revenue and further wrongfully paid, Family Promise agrees to utilize funds available under this Agreement refund such money to supplement rather than supplant funds otherwise availablethe City so that the City may refund it to HUD.

Payment Procedures/Reimbursement of Funds. This is a cost reimbursement agreement. Disbursement Reimbursement of funds under this Agreement may be requested only for necessary, reasonable, and allowable costs described in the Budget, attached hereto as Exhibit “FD” and for which CENTER Coalition has made payment. Upon compliance with the terms of this Agreement, the City will disburse reimburse funds only after completion of the work and after receipt and approval by appropriate City personnel of the “Request for Payment” form (to be printed on Coalition’s letterhead) attached hereto as Exhibit “H”. Requests for Payment shall be submitted no more frequently than once a month and shall be in accordance with the Budget specifying the services performed and expenses incurred. Upon compliance with the terms of this Agreement, the City will reimburse funds to CENTER Coalition for the Project after the completion of the work has been verified and approved by the Housing and Community Development Department and after receipt and approval by appropriate City personnel of a “Request for ReimbursementPayment” which shall be in accordance with the Budget specifying the expenses incurred. Reimbursements shall be requested no more frequently than once a month and shall be submitted in form and content satisfactory to the City. All requests Requests for reimbursement Payment must be accompanied by adequate billing documentation of payment for eligible expenses (i.e. invoices itemizing the percentage of work completedinvoices, costs, receipts, bills from vendors, copies of checks, lien waivers, affidavits, applications, certifications, time sheets, etc.) and other supporting documentation the City may request. Requests for reimbursement Payment shall include adequate documentation of expenditures and all other information described in Exhibits “E - G” & “H”, attached hereto and incorporated herein by reference. No interest shall be earned on grant proceeds. All requests Requests for reimbursement Payment submitted to the City must be signed by an authorized signatory of CENTER. If the funds are for acquisition of the Property, the City shall disburse the CDBG proceeds at closing only after receipt of a settlement statement or HUD-1 documentation establishing the value of the Property, documentation Coalition and loan closing commitment of funds from other lenders and other various documents the City determines, certified in its sole discretion, is necessary to verify the costs and value of the Property and compliance accordance with CDBG regulations2 CFR §200.415. Notwithstanding anything to the contrary in this Agreement, the City also reserves the right to request and approve documentation supporting any requests Requests for reimbursement Payment to verify the reasonableness and validity of such costs and such Budget may be modified by the City accordingly. Notwithstanding anything herein to the contrary, CENTER Coalition shall not request reimbursement payment from the City under this Agreement for any portion which has been paid from another source of revenue and further agrees to utilize funds available under this Agreement to supplement rather than supplant funds otherwise available.