Common use of Payments and Cancellation Clause in Contracts

Payments and Cancellation. 3.1 Administration Fees and Land Hire Fees are set annually by the Council and include a discretionary discount for charitable Events. Current Fees are advertised on the Council’s Events page xxxx://xxx.xxxxxxx.xxx.xx/services/sport-leisure-and-parks/event-organisers-information 3.2 The first payment the Hirer will be required to make is a non-refundable Administration Fee. This will be charged at the point you, the Hirer, submits an Event Application via the “Event App”. It is a payment to enable checking, validating and processing your application and for liaising with other parties both internal within the Council, and external, to facilitate the Event taking place. The application process will need to be completed for all Events. Completion of this stage and payment of this fee is not an approval that the Event can take place. (see clause 3.5 below) 3.3 The second payment the Hirer will be required to pay is on acceptance of the Hirer’s Event Application. Upon notification of such acceptance 50% of the Land Hire Fee will payable by the Hirer by credit/debit card or invoice. 3.4 The third payment the Hirer will be required to pay is the balance of the Land Hire Fee. This is due no later than 26 weeks before the start of the Event, or if less than 26 weeks to the start of the Event, then full payment is due when the Hirer’s Event Application is accepted. 3.5 Once all payments have been made by the Hirer and, if applicable, the Event has been approved by the Safety Advisory Group for Events a Licence for Land Hire will be issued. For more information on when this will be applicable please see Section 7 xxxx://xxx.xxxxxxx.xxx.xx/sites/default/files/siteimages/Sport-Leisure-and- Parks/Event-Organisers-Information/events_policy_with_appendices_2018-19.pdf