Common use of Payments to the Design Professional Clause in Contracts

Payments to the Design Professional. 5.1 The amount for the performance of basic services required under this Contract, and for items described as direct and reimbursable expenses, will be in a not-to-exceed amount of Seven Hundred Sixty Three Thousand One Hundred Sixty Eight and no One Hundredth Dollars ($763,168.00), which includes all fees for subconsultants. 5.2 Not used. 5.3 Not used. 5.4 Invoiced amounts will be based on the Design Professional’s and team member’s most recent audited overhead rate or agreed upon overhead rate, personnel direct labor rates, negotiated profit and actual time billed to the Project as substantiated by backup acceptable to the Owner and supported by monthly progress reports: Conceptual/Schematic Design Phase - Up to 15% Design Development Phase - Up to 30% Construction Document Phase through award of Contract - Up to 80% Construction Phase - Up to 100% 5.4.1 Invoiced amounts for multiple projects or multiple locations must be identified per project and/or location. 5.4.2 All subconsultant agreements must be submitted at time of billing. Subconsultant agreements must include a provision providing the Owner the same rights to audit at the subconsultant level in all of its subconsultant agreements executed to effect project completion. 5.4.3 An employee basic services spreadsheet based on the Fee and Scope Proposal in Excel format listing the employee’s name, employee’s classification and employee’s raw rate must be submitted before the professional service invoice submittal. If there are changes such as new employees, new classification or new raw rate, then a labor change indicator must be completed on an updated basic services spreadsheet. Any changes to an employee basic services spreadsheet must have prior approval by the Owner. All basic service xxxxxxxx must be accompanied by a rate & hour verification sheet submitted within the submittal as well as in Microsoft Excel format. 5.4.4 Basic services invoices that are submitted with a professional service invoice that are older than 90 days before the submission date will not be reimbursed. Basic services performed before the work order effective date will not be reimbursed. 5.4.5 Timesheets are required as supporting backup for all basic services invoice amounts. Hours billed must be clearly identified. 5.4.6 Overtime on any basic services must be pre-approved by the Owner. 5.4.7 Basic services must be organized using standard separators to identify the basic services being billed. 5.4.8 Rebalancing between tasks or fees must be requested with the first overage billing, along with an explanation for the overage and confirmation that the total Contract amount will not be exceeded. Proposed supporting sheets are to be submitted at the request for rebalancing. 5.4.9 All permit requirements, acceptable deliverables and badges are required to be submitted seven days before submission of a final professional service invoice. 5.4.10 If deficiencies are found, a standard deficiency e-mail will be sent to the Design Professional to resolve within three business days. If the deficiency is not resolved within that time, the professional service invoice will be returned.

Payments to the Design Professional. 5.1 The amount for the performance of basic services, direct and reimbursable expenses and resident inspection services required under this Contract, and for items described as direct and reimbursable expenses, Contract will be in a not-to-exceed amount of Seven Five Million Two Hundred Sixty Four Thousand Three Thousand One Hundred Sixty Eight Five and no Twenty Seven One Hundredth Hundredths Dollars ($763,168.005,264,365.27), which includes all fees for subconsultants. 5.2 Not used. 5.3 Not used. 5.4 Invoiced amounts will be based on the Design Professional’s and team member’s most recent audited overhead rate or agreed upon overhead rate, personnel direct labor rates, negotiated profit and actual time billed to a project in the Project Program as substantiated by backup acceptable to the Owner and supported by monthly progress reports: Conceptual/Schematic Design Phase - Up to 15% Design Development Phase - Up to 30% Construction Document Phase through award of Contract - Up to 80% Construction Phase - Up to 100% 5.4.1 Invoiced amounts for multiple projects or multiple locations must be identified per project and/or location. 5.4.2 All subconsultant agreements must be submitted at time of billing. Subconsultant agreements must include a provision providing the Owner the same rights to audit at the subconsultant level in all of its subconsultant agreements executed to effect project completion. 5.4.3 An employee basic services spreadsheet based on the Fee fee and Scope Proposal scope proposal in Excel format listing the employee’s name, employee’s classification and employee’s raw rate must be submitted before the professional service invoice submittal. If there are changes such as new employees, new classification or new raw rate, then a labor change indicator must be completed on an updated basic services spreadsheetspreadsheet in Excel format is required to be submitted. Any changes to an employee basic services spreadsheet must have prior approval authorization by the Owner. All basic service xxxxxxxx must be accompanied by a rate & hour verification sheet submitted within the submittal as well as in Microsoft Excel format. 5.4.4 Basic services invoices that are submitted with a professional service invoice that are older than 90 days before the submission date will not be reimbursed. Basic services performed before the work order effective date will not be reimbursed. 5.4.5 Timesheets are required as supporting backup for all basic services invoice amounts. Hours billed must be clearly identified. 5.4.6 Overtime on any basic services must be pre-approved by the Owner. 5.4.7 Basic services must be organized using standard separators to identify the basic services being billed. 5.4.8 Rebalancing between tasks or fees must be requested with the first overage billing, along with an explanation for the overage and confirmation that the total Contract amount will not be exceeded. Proposed supporting sheets are to be submitted at the request for rebalancing. 5.4.9 All permit requirements, acceptable deliverables and badges are required to be submitted seven days before submission of a final professional service invoice. 5.4.10 If deficiencies are found, a standard deficiency e-mail will be sent to the Design Professional to resolve within three business days24 hours. If the deficiency is not resolved within that time, the professional service invoice will be returned.

Payments to the Design Professional. 5.1 The amount for the performance of basic services and reimbursable expenses required under this Contract, and for items described as direct and reimbursable expenses, will be in a not-to-exceed amount of Seven Three Million Three Hundred Sixty Seventy One Thousand Five Hundred Ninety Three Thousand and No One Hundred Sixty Eight and no One Hundredth Hundredths Dollars ($763,168.003,371,592.77), which includes all fees for subconsultants. . 5.2 Not used. N/A 5.3 Not used. N/A 5.4 Invoiced amounts will be based on the Design Professional’s and team member’s most recent audited overhead rate or agreed upon overhead rate, personnel direct labor rates, negotiated profit and actual time billed to the Project as substantiated by backup acceptable to the Owner and supported by monthly progress reports: Conceptual/Schematic Design Phase - Up to 15% Design Development Phase - Up to 30% Construction Document Phase through award of Contract - Up to 80% Construction Phase - Up to 100% 5.4.1 Invoiced amounts for multiple projects or multiple locations must be identified per project and/or location. 5.4.2 All subconsultant agreements must be submitted at time of billing. Subconsultant agreements must include a provision providing the Owner the same rights to audit at the subconsultant level in all of its subconsultant agreements executed to effect project completion. 5.4.3 An employee basic services spreadsheet based on the Fee fee and Scope Proposal scope proposal in Excel format listing the employee’s name, employee’s classification and employee’s raw rate must be submitted before the professional service invoice submittal. If there are changes such as new employees, new classification or new raw rate, then a labor change indicator must be completed on an updated basic services spreadsheet. Any changes to an employee basic services spreadsheet must have prior approval by the Owner. All basic service xxxxxxxx must be accompanied by a rate & and hour verification sheet submitted within the submittal as well as in Microsoft Excel format. 5.4.4 Basic services invoices that are submitted with a professional service invoice that are older than 90 days before the submission date will may not be reimbursed. Basic services performed before the work order Work Order effective date will not be reimbursed. 5.4.5 Timesheets or other agreed upon documentation are required as supporting backup for all basic services invoice amounts. Hours billed must be clearly identified. 5.4.6 Overtime on any basic services must be pre-approved by the Owner. 5.4.7 Basic services must be organized using standard separators to identify the basic services being billed. 5.4.8 Rebalancing between tasks or fees must be requested with the first overage billing, along with an explanation for the overage and confirmation that the total Contract amount will not be exceeded. Proposed supporting sheets are to be submitted at the request for rebalancing. 5.4.9 All permit requirements, acceptable deliverables and security badges are required to be submitted a minimum of seven (7) days before submission of a the final professional service invoice. 5.4.10 If deficiencies are found, a standard deficiency e-mail will be sent to the Design Professional to resolve within three (3) business days. If the deficiency is not resolved within that time, the professional service invoice will be returned.

Payments to the Design Professional. 5.1 The amount for the performance of basic services required under this Contract, and for items described costs identified as direct and reimbursable expenses, costs identified as resident inspection services and costs from the owner allowance amount used for basic services, direct and reimbursable expenses and resident inspection services will be in a not-to-exceed amount of Seven Nine Hundred Sixty Three Four Thousand One Hundred Sixty Eight and no No One Hundredth Dollars ($763,168.00964,000.00), which includes all fees for subconsultants. 5.2 Not used.Used 5.3 Not used.Used 5.4 Invoiced amounts will be based on the Design Professional’s and team member’s most recent audited overhead rate or agreed upon overhead rate, personnel direct labor rates, negotiated profit and actual time billed to the Project as substantiated by backup acceptable to the Owner and supported by monthly progress reports: Conceptual/Schematic Design Phase - Up to 15% Design Development Phase - Up to 30% Construction Document Phase through award of Contract - Up to 80% Construction Phase - Up to 100% 5.4.1 Invoiced amounts for multiple projects or multiple locations must be identified per project and/or location. 5.4.2 All subconsultant agreements must be submitted at time of billing. Subconsultant agreements must include a provision providing the Owner the same rights to audit at the subconsultant level in all of its subconsultant agreements executed to effect project completion. 5.4.3 An employee basic services spreadsheet based on the Fee and Scope Proposal in Excel format listing the employee’s name, employee’s classification and employee’s raw rate must be submitted before the professional service invoice submittal. If there are changes such as new employees, new classification or new raw rate, then a labor change indicator must be completed on an updated basic services spreadsheet. Any changes to an employee basic services spreadsheet must have prior approval by the Owner. All basic service xxxxxxxx must be accompanied by a rate & and hour verification sheet submitted within the submittal as well as in Microsoft Excel format. 5.4.4 Basic services invoices that are submitted with a professional service invoice that are older than 90 days before the submission date will may not be reimbursed. Basic services performed before the work order effective date will not be reimbursed. 5.4.5 Timesheets or other agreed upon documentation are required as supporting backup for all basic services invoice amounts. Hours billed must be clearly identified. 5.4.6 Overtime on any basic services must be pre-approved by the Owner. 5.4.7 Basic services must be organized using standard separators to identify the basic services being billed. 5.4.8 Rebalancing between tasks or fees must be requested with the first overage billing, along with an explanation for the overage and confirmation that the total Contract amount will not be exceeded. Proposed supporting sheets are to be submitted at the request for rebalancing. 5.4.9 All permit requirements, acceptable deliverables and security badges are required to be submitted a minimum of seven (7) days before submission of a the final professional service invoice. 5.4.10 If deficiencies are found, a standard deficiency e-mail will be sent to the Design Professional to resolve within three (3) business days. If the deficiency is not resolved within that time, the professional service invoice will be returned.

Payments to the Design Professional. 5.1 The amount for the performance of basic services and direct and reimbursable expenses required under this Contract, and for items described as direct and reimbursable expenses, will be in a not-to-exceed amount of Seven Million Five Hundred Sixty Three Thousand One Six Hundred Sixty Eight Twenty Three and no One No One-Hundredth Dollars ($763,168.007,563,623.00), which includes all fees for subconsultants. 5.2 Not used. 5.3 Not used. 5.4 Invoiced amounts will be based on the Design Professional’s and team member’s most recent audited overhead rate or agreed upon overhead rate, personnel direct labor rates, negotiated profit and actual time billed to the Project as substantiated by backup acceptable to the Owner and supported by monthly progress reports: Conceptual/Schematic Design Phase - Up to 15% Design Development Phase - Up to 30% Construction Document Phase through award of Contract - Up to 80% Construction Phase - Up to 100% 5.4.1 Invoiced amounts for multiple projects or multiple locations must be identified per project and/or location. 5.4.2 All subconsultant agreements must be submitted at time of billing. Subconsultant agreements must include a provision providing the Owner the same rights to audit at the subconsultant level in all of its subconsultant agreements executed to effect project completion. 5.4.3 An employee basic services spreadsheet based on the Fee and Scope Proposal in Excel format listing the employee’s name, employee’s classification and employee’s raw rate must be submitted before the professional service invoice submittal. If there are changes such as new employees, new classification or new raw rate, then a labor change indicator must be completed on an updated basic services spreadsheet. Any changes to an employee basic services spreadsheet must have prior approval by the Owner. All basic service xxxxxxxx must be accompanied by a rate & hour verification sheet submitted within the submittal as well as in Microsoft Excel format. 5.4.4 Basic services invoices that are submitted with a professional service invoice that are older than 90 days before the submission date will not be reimbursed. Basic services performed before the work order effective date will not be reimbursed. 5.4.5 Timesheets are required as supporting backup for all basic services invoice amounts. Hours billed must be clearly identified. 5.4.6 Overtime on any basic services must be pre-approved by the Owner. 5.4.7 Basic services must be organized using standard separators to identify the basic services being billed. 5.4.8 Rebalancing between tasks or fees must be requested with the first overage billing, along with an explanation for the overage and confirmation that the total Contract amount will not be exceeded. Proposed supporting sheets are to be submitted at the request for rebalancing. 5.4.9 All permit requirements, acceptable deliverables and badges are required to be submitted seven days before submission of a final professional service invoice. 5.4.10 If deficiencies are found, a standard deficiency e-mail will be sent to the Design Professional to resolve within three business days. If the deficiency is not resolved within that time, the professional service invoice will be returned.

Payments to the Design Professional. 5.1 The amount for the performance of basic services required under this Contract, and for items described costs identified as direct and reimbursable expenses, costs identified as resident inspection services and costs from the owner allowance amount used for basic services, direct and reimbursable expenses and resident inspection services will be in a not-to-exceed amount of Seven One Million Two Hundred Sixty Three Fifty Thousand One Hundred Sixty Eight and no One No One-Hundredth Dollars ($763,168.001,250,000), which includes all fees for subconsultants. 5.2 Not used. 5.3 Not used. 5.4 Invoiced amounts will be based on the Design Professional’s and team member’s most recent audited overhead rate or agreed upon overhead rate, personnel direct labor rates, negotiated profit and actual time billed to the Project as substantiated by backup acceptable to the Owner and supported by monthly progress reports: Conceptual/Schematic Design Phase - Up to 15% Design Development Phase - Up to 30% Construction Document Phase through award of Contract - Up to 80% Construction Phase - Up to 100% 5.4.1 Invoiced amounts for multiple projects or multiple locations must be identified per project and/or location. 5.4.2 All subconsultant agreements must be submitted at time of billing. Subconsultant agreements must include a provision providing the Owner the same rights to audit at the subconsultant level in all of its subconsultant agreements executed to effect project completion. 5.4.3 An employee basic services spreadsheet based on the Fee and Scope Proposal in Excel format listing the employee’s name, employee’s classification and employee’s raw rate must be submitted before the professional service invoice submittal. If there are changes such as new employees, new classification or new raw rate, then a labor change indicator must be completed on an updated basic services spreadsheet. Any changes to an employee basic services spreadsheet must have prior approval by the Owner. All basic service xxxxxxxx must be accompanied by a rate & hour verification sheet submitted within the submittal as well as in Microsoft Excel format. 5.4.4 Basic services invoices that are submitted with a professional service invoice that are older than 90 days before the submission date will not be reimbursed. Basic services performed before the work order effective date will not be reimbursed. 5.4.5 Timesheets are required as supporting backup for all basic services invoice amounts. Hours billed must be clearly identified. 5.4.6 Overtime on any basic services must be pre-approved by the Owner. 5.4.7 Basic services must be organized using standard separators to identify the basic services being billed. 5.4.8 Rebalancing between tasks or fees must be requested with the first overage billing, along with an explanation for the overage and confirmation that the total Contract amount will not be exceeded. Proposed supporting sheets are to be submitted at the request for rebalancing. 5.4.9 All permit requirements, acceptable deliverables and badges are required to be submitted seven days before submission of a final professional service invoice. 5.4.10 If deficiencies are found, a standard deficiency e-mail will be sent to the Design Professional to resolve within three business days. If the deficiency is not resolved within that time, the professional service invoice will be returned.