Pre-Tenure Review Process. Probationary faculty shall undergo a formal pre-tenure review in the fall of their third probationary year. Upon receipt of a pre-tenure application, the Department Chair shall initiate a pre-tenure review and shall consult with the tenured members of the department faculty and, if applicable, with the Chair (s) of the academic department(s) in which the faculty member is cross-appointed. If the department has fewer than three (3) tenured faculty members to serve as a Pre- Tenure Review Committee, the faculty in consultation with the Xxxx and the tenure candidate shall identify another department or departments in a related discipline to supply the necessary tenured faculty members to serve as a review committee. A completed application and supplementary evidence shall be submitted to Human Resources (HR) by 5:00 PM on September 1. An application submitted after 5:00 PM shall not be accepted by HR. By October 15, the Chair shall convene and conduct a meeting with the tenured faculty specified above, at which point the faculty member to be reviewed shall be allowed to appear, to present information, and to answer questions regarding their progress towards tenure. The tenured faculty members shall provide written formative comments on the candidate's progress towards tenure. Such written comments may be anonymous. By October 31, the Department Chair shall forward the faculty's written comments and their separate recommendation concerning the candidate to the Xxxx of the college. By November 15, the Xxxx shall add their comments and forward the materials to HR and the candidate. Upon receipt of the pre-tenure review, the applicant may add a statement of response at their discretion. The applicant shall have until December 15 to provide such a response, which shall be included in the final copy of the pre-tenure review. HR shall retain the final copy of the pre-tenure review, including the applicant's response, if any, separate from the faculty member's official personnel file. No material from the pre-tenure review process shall be used in the tenure review process except by the faculty member. The pre-tenure review process may be converted to an electronic process during the term of this agreement. If the faculty member is on an accelerated probationary track, the year in which pre-tenure review will take place shall be identified in consultation with the Department Chair and the college Xxxx and communicated in their letter of initial appointment.
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