Common use of Preparation and Submission of Offer Clause in Contracts

Preparation and Submission of Offer. A. Preparation 1. The Offer must be typed or legibly printed in ink. The use of erasable ink is not permitted. All corrections made by the Vendor must be initialed in blue ink by the authorized agent of the Vendor. 2. Offers must contain, in blue ink, a manual signature of an authorized agent of the Vendor in the space provided on the Solicitation cover page. The original cover page of this Solicitation must be included in all Offers. If the Vendor’s authorized agent fails to sign and return the original cover page of the Solicitation, its Offer shall be invalid and shall not be considered. 3. Unit prices shall be provided by the Vendor on the Solicitation’s Specification and Pricing Form when required in conjunction with the prescribed method of award and shall be for the unit of measure requested. Prices that are not in accordance with the measurements and descriptions requested may be considered non-responsive and may not be considered. Where there is a discrepancy between the unit price and the extension of prices, the unit price shall prevail. 4. Alternate Offers will not be considered unless expressly permitted in the Specification’s Special Terms and Conditions. 5. The accuracy of the Offer is the sole responsibility of the Vendor. No changes in the Offer shall be allowed after the date and time that the Offers are due. 6. Organization of BID response: (See scope of work section for additional details) TAB A- Cover Sheet TAB B- Organization Summary TAB C- Proposed Resources TAB D- Project schedule and implementation plan TAB E- Pricing TAB F- Student Data Privacy Agreement TAB G – Organization Profile TAB H – Redacted Response B. Submission 1. The original offer shall be sealed in an envelope with the vendor’s name and the RFP number on the outside and marked, ‘Master’. This master copy shall be sent or delivered to the District’s Strategic Sourcing Offices- Denver Public Schools, 000 Xxxxx Xxxxxx, Xxxxxx, Xxxxxxxx 00000. 2. Furnish one complete copy of your Proposal on portable storage drive device (thumb drive). The District will distribute this electronic version for evaluation. Please ensure that this copy is complete and accurate and includes all proposal content, descriptions and pricing. 3. In the event that there is an “Open Records Request” the District asks that each vendor furnish one (1), electronic redacted version of their proposal. Be sure to clearly mark each proposal as “Master” or “Redacted”. The District will not be responsible for evaluating the incorrect proposal if they are not clearly labeled.

Preparation and Submission of Offer. A. Preparation 1. The Offer must be typed or legibly printed in ink. The use of erasable ink is not permitted. All corrections made by the Vendor must be initialed in blue ink by the authorized agent of the Vendor. 2. Offers must contain, in blue ink, a manual signature of an authorized agent of the Vendor in the space provided on the Solicitation cover page. The original cover page of this Solicitation must be included in all Offers. If the Vendor’s authorized agent fails to sign and return the original cover page of the Solicitation, its Offer shall be invalid and shall not be considered. 3. Unit prices shall be provided by the Vendor on the Solicitation’s Specification and Pricing Form when required in conjunction with the prescribed method of award and shall be for the unit of measure requested. Prices that are not in accordance with the measurements and descriptions requested may be considered non-responsive and may not be considered. Where there is a discrepancy between the unit price and the extension of prices, the unit price shall prevail. 4. Alternate Offers will not be considered unless expressly permitted in the Specification’s Special Terms and Conditions. 5. The accuracy of the Offer is the sole responsibility of the Vendor. No changes in the Offer shall be allowed after the date and time that the Offers are due. 6. Organization of BID response: (See scope of work section for additional details) response TAB A- Cover Sheet letter and transmittal sheet (identify any exceptions to specifications or terms in this section) TAB B- Organization Summary Vendor Pricing TAB C- Proposed Resources TAB D- Project schedule and implementation plan TAB E- Pricing TAB F- Student Data Privacy Agreement TAB G – Organization Profile TAB H – Redacted ResponseVendor Information Form B. Submission 1. The original offer Original Offer shall be sealed in an envelope with the vendor’s name and the RFP number on the outside and marked, ‘Master’. This master copy shall be sent or delivered to the District’s Strategic Sourcing Offices- Purchasing Department, Denver Public Schools, 000 Xxxxx Xxxxxx, Xxxx #000, Xxxxxx, Xxxxxxxx 00000. 2. Furnish one complete copy of your Proposal BID, on a CD/ROM disk or furnish the copy on a portable storage drive device (thumb drive)) along with the Master hard paper copy. The As the District will distribute this electronic version for evaluation. Please , please ensure that this copy is complete and accurate and includes will all proposal contentcontents, descriptions and pricing. 3. In Unless otherwise specified, when a Specification and Pricing form is included as a part of the event that there Solicitation, it must be used when the Vendor is an “Open Records Request” submitting its Offer. The Vendor shall not alter this form (e.g. add or modify categories for posting prices offered) unless expressly permitted in the District asks that each vendor furnish one (1), electronic redacted version of addendum duly issued by the District. No other form shall be accepted. 4. Offers submitted via facsimile machines or email will not be accepted. Vendors which qualify their proposal. Be sure to clearly mark each proposal Offers by requiring alternate contractual terms and conditions as “Master” or “Redacted”a stipulation for contract award must include such alternate terms and conditions in their Offers. The District will not be responsible for evaluating reserves the incorrect proposal right to declare Vendors’ Offers as non-responsive if any of these alternate terms and conditions are in conflict with the District's terms and conditions, or if they are not clearly labeledin the best interests of the District.