Common use of Procedure for Filling Shifts Clause in Contracts

Procedure for Filling Shifts. All full-time, part-time and casual employees shall be called in order of seniority. A list detailing seniority will be maintained in the call-in book. (a) Full-time employees whose average work schedule falls below 37½ hours per week, exclusive of requested unpaid leaves, and who have requested in writing to be on the casual list, shall be called first. (b) Part-time employees who are not scheduled to work the maximum weekly hours and have requested in writing to be on the casual list shall be called after full-time employees. (c) A part-time employee who joins the casual list shall be placed at the bottom of the list until the next update, or 30 days, whichever comes first. (d) If no full-time or part-time employee accepts the shift, it shall be offered to casual employees in order of seniority. (e) Work will be offered in a block. If no one accepts the block all shifts in the block will be broken down and re-offered by seniority. A block is defined as the shifts between days off. (1) An employee shall be entitled to register for work in any job classification which he/she has the qualifications to perform. (2) Employees will submit their availability by the 15th of the month for the following month. Anyone who does not inform the Employer of their availability may not be called in for casual work in that month. If an employee refuses two shifts that they have indicated they are available for prior to the call-in, in one month, they may not be called for the rest of the month. (3) Any employee who is already working part of a block (even one day) is deemed unavailable for that block. (4) Not withstanding (2) above, the Employer may offer vacation relief shifts by calling all employees on the call-in list, in order seniority, immediately following the November 1st and March 1st deadlines for submitting vacation requests. (5) A casual employee may become a regular employee only by successfully bidding into a regular job posting. (6) The manner in which employees shall be called to work shall be as follows: (i) One call = six rings. (ii) The call-in book shall contain a copy of the availability sheets, current schedules, a staff telephone list in order of descending seniority, and shall record the following: a. name of person making the call; b. date and time shift was vacated; x. xxxx and time of shift to be filled; d. employee and phone number called; e. date and time of call; and (iii) the response to call (e.g. shift declined, no answer, shift accepted). (f) In the event of a dispute, the Union shall have access to the log books. (g) Casual employees have the right to cancel two shifts in a month, after which the Employer is not obligated to call them for the remainder of that month. (h) If there are 10 hours or less before the start of the shift to be filled, the shift will be filled at the discretion of the Employer, all other shifts will be filled in accordance with this provision. (1) A casual employee who is already scheduled for work on the day of the casual vacancy is deemed unavailable for that vacancy. (2) Casual employees who report for work at the call of the Employer shall be paid, at the classification they work, in accordance with Appendix 1.

Procedure for Filling Shifts. All full-time, regular part-time and casual employees shall be called in order of seniority. seniority in accordance with their submitted availability provided the assignment will not result in overtime or conflict with their existing scheduling, in the following order:  Part-time staff not incurring overtime  Casual staff not incurring overtime A list detailing seniority will be maintained in the call-in book. (a) Full-time employees whose average work schedule falls below 37½ hours per week, exclusive of requested unpaid leaves, . The Employer will call out the vacant shifts as a block first and who have requested in writing to be on the casual list, shall be called first. (b) Part-time employees who are not scheduled to work the maximum weekly hours and have requested in writing to be on the casual list shall be called after full-time employees. (c) A if no part-time or casual employee who joins is available to accept the casual list shall whole block the call out will be placed at the bottom repeated and employees can select any of the list until the next update, or 30 days, whichever comes first. (d) If no full-time or part-time employee accepts the shift, it shall be offered to casual employees in order of seniority. (e) Work will be offered in a block. If no one accepts the block all shifts in the block will be broken down and re-offered by seniorityblock. A block Block is defined as the number of shifts between that are vacant due to a regular employee being absent from the workplace. This could be 1 shift up to two (2) calendar months of absence. Employees will submit their availability by the fifteenth (15th) of the month for the following month for casual and block shifts. Casual employees who do not submit their availability for any two (2) consecutive months will be notified in writing by the Employer that if availability is not submitted within fifteen (15) calendar days off. (1) and there is no bona fide reason for the laps, they will be removed from the casual list. An employee shall be entitled to register for work in any job classification which he/she has the qualifications to perform. (2) Employees will submit their availability by the 15th of the month for the following month. Anyone who does not inform the Employer of their availability may not be called in for casual work in that month. If an employee refuses two shifts that they have indicated they are available for prior to the call-in, in one month, they may not be called for the rest of the month. (3) Any employee who is already working part of a block (even one day) is deemed unavailable for that block. (4) Not withstanding (2) above, the Employer may offer vacation relief shifts by calling all employees on the call-in list, in order seniority, immediately following the November 1st and March 1st deadlines for submitting vacation requests. (5) A casual employee may become a regular employee only by successfully bidding into a permanent vacancy in respect of which there is no present regular job posting. incumbent. Employees shall provide the Employer with up to two (62) The manner contact numbers in which employees shall order to be called to work shall be as follows: (i) One call = six rings. (ii) for shifts. The call-in book shall contain a copy of the availability sheets, current schedules, a staff telephone list in order of descending seniority, and shall record the following: a. :  employee called;  name of person making the call; b. date and time ;  shift was vacated; x. xxxx and time of shift to be filled; d. employee and phone number called; e. left vacant;  date and time of call; and (iii) the  date and time of shift vacated; and  response to call (e.g. shift declined, no answer, shift accepted). (f) . In the event of a dispute, the Union shall have access to the log books. (g) . Straight-time casual work that has been offered and accepted cannot be cancelled by either the casual employee or the Employer without a bona fide reason, i.e. circumstances beyond the employee’s or Employer’s control. Casual employees who have the right to cancel two shifts not accepted any offered work in a monththree (3) consecutive month period will be terminated, after which unless the Employee notifies the Employer is not obligated to call them for of exceptional circumstances preventing the remainder of that month. employee from working (h) If there are 10 hours or less before the start of the shift to be filled, the shift will be filled at the discretion of the Employer, all other shifts will be filled in accordance with this provision. (1) A casual employee who is already scheduled for work on the day of the casual vacancy is deemed unavailable for that vacancy. (2) e.g. illness). Casual employees who report for work at the call of the Employer shall be paid, at the classification they work, paid in accordance with Appendix 1Article 14.03 – Hours of Work (Scheduling Provisions).

Procedure for Filling Shifts. All full-time, part-time regular and casual employees shall be called in order of seniorityseniority in accordance with their submitted availability provided the assignment will not result in overtime. A list detailing seniority will be maintained in the call-in book. (a) Full-time employees whose average work schedule falls below 37½ hours per week, exclusive . Employees will submit their availability by the 15th of requested unpaid leaves, the month for the following month for casual and block shifts. Anyone who have requested in writing to be on the casual list, shall does not submit their availability may not be called first. (b) Part-time employees who are not scheduled to in for casual work the maximum weekly hours and have requested in writing to be on the casual list shall be called after full-time employees. (c) A part-time employee who joins the casual list shall be placed at the bottom of the list until the next update, or 30 days, whichever comes first. (d) If no full-time or part-time employee accepts the shift, it shall be offered to casual employees in order of seniority. (e) Work will be offered in a block. If no one accepts the block all shifts in the block will be broken down and re-offered by senioritythat month. A block is defined as the shifts between days off. (1) An employee shall be entitled to register for work in any job classification which he/she has the qualifications to perform. (2) Employees will submit their availability by the 15th of the month for the following month. Anyone who does not inform the Employer of their availability may not be called in for casual work in that month. If an employee refuses two shifts that they have indicated they are available for prior to the call-in, in one month, they may not be called for the rest of the month. (3) Any employee who is already working part of a block (even one day) is deemed unavailable for that block. (4) Not withstanding (2) above, the Employer may offer vacation relief shifts by calling all employees on the call-in list, in order seniority, immediately following the November 1st and March 1st deadlines for submitting vacation requests. (5) A casual employee may become a regular employee only by successfully bidding into a permanent vacancy in respect of which there is no present regular job posting. incumbent. Short shift calls (6i.e. less than 24 hours' notice) The manner in which employees shall be called offered to work regular employees who are not scheduled to work. Should no regular employee accept the shift, it shall be as follows: (i) One call = six rings. (ii) offered to casual employees. Shift calls with more than 24 hours' notice shall be offered to regular employees. If a regular employee accepts the shift, that regular employee’s shift shall be filled by a casual employee. Block shift absences of more than five day, and up to 60 days, for reasons such as, but not limited to, the following: illness, vacation, injury, union business, or a combination thereof. Block shifts shall be offered on a full block basis first to regular employees on the block shift list. If a regular employee accepts the block, the shifts of that employee will go to the casual list. Employees shall provide the Employer with up to two contact numbers in order to be called for shifts. The call-in book shall contain a copy of the availability sheets, current schedules, a staff telephone list in order of descending seniority, and shall record the following: a. :  employee called;  name of person making the call; b. date and time ;  shift was vacated; x. xxxx and time of shift to be filled; d. employee and phone number called; e. left vacant;  date and time of call; and (iii) the  date and time of shift vacated; and  response to call (e.g. shift declined, no answer, shift accepted). (f) . In the event of a dispute, the Union shall have access to the log books. (g) Casual employees have the right to cancel two shifts in a month, after which the Employer is not obligated to call them for the remainder of that month. (h) If there are 10 hours or less before the start of the shift to be filled, the shift will be filled at the discretion of the Employer, all other shifts will be filled in accordance with this provision. (1) . A casual employee who accepts a shift is already scheduled deemed responsible for work on that shift. If an accepted shift is cancelled more than three times within one calendar year, without exceptional circumstances, the day casual employee will lose all seniority hours and be placed at the bottom of the casual vacancy is deemed unavailable for that vacancy. (2) call-in list. Casual employees who report for work at the call of the Employer shall be paid, at the classification they work, paid in accordance with Appendix 1Article 14.3(d). The Employer agrees to provide a reliable telecommunication system for night staff in order that staff can effectively communicate.

Procedure for Filling Shifts. All full-time, part-time regular and casual employees shall be called in order of seniority. seniority in accordance with their submitted availability provided the assignment will not result in overtime or conflict with their existing scheduling, in the following order: • Regular staff not incurring overtime • Casual staff not incurring overtime A list detailing seniority will be maintained in the call-in book. (a) Full-time . The Employer will call out the vacant shifts as a block first and if no employee is available to accept the whole block the call out will be repeated and employees whose average work schedule falls below 37½ hours per week, exclusive of requested unpaid leaves, and who have requested in writing to be on the casual list, shall be called first. (b) Part-time employees who are not scheduled to work the maximum weekly hours and have requested in writing to be on the casual list shall be called after full-time employees. (c) A part-time employee who joins the casual list shall be placed at the bottom can select any of the list until the next update, or 30 days, whichever comes first. (d) If no full-time or part-time employee accepts the shift, it shall be offered to casual employees in order of seniority. (e) Work will be offered in a block. If no one accepts the block all shifts in the block will be broken down and re-offered by seniorityblock. A block Block is defined as the number of shifts between days off. that are vacant due to a regular employee being absent from the workplace. This could be one (1) shift up to two (2) calendar months of absence. If the vacant shift remains unfilled after exhausting the above, it is then called out as overtime, repeating the above process (as a block first, then as shifts), and in the following order: • Regular staff based on seniority in descending order (highest to lowest), that will incur least amount of overtime. • Casual staff based on seniority in descending order (highest to lowest), that will incur least amount of overtime. Employees will submit their availability by the fifteenth (15th) of the month for the following month for casual and block shifts. Casual employees who do not submit their availability for any two (2) consecutive months will be notified in writing by the Employer that if availability is not submitted within fifteen (15) calendar days from the date that the letter is delivered (with delivery confirmation) and there is no bona fide reason for the laps, they will be terminated from employment. An employee shall be entitled to register for work in any job classification which he/she has the qualifications to perform. (2) Employees will submit their availability by the 15th of the month for the following month. Anyone who does not inform the Employer of their availability may not be called in for casual work in that month. If an employee refuses two shifts that they have indicated they are available for prior to the call-in, in one month, they may not be called for the rest of the month. (3) Any employee who is already working part of a block (even one day) is deemed unavailable for that block. (4) Not withstanding (2) above, the Employer may offer vacation relief shifts by calling all employees on the call-in list, in order seniority, immediately following the November 1st and March 1st deadlines for submitting vacation requests. (5) A casual employee may become a regular employee only by successfully bidding into a permanent vacancy in respect of which there is no present regular job posting. incumbent. Employees shall provide the Employer with up to two (62) The manner contact numbers in which employees shall order to be called to work shall be as follows: (i) One call = six rings. (ii) for shifts. The call-in book shall contain a copy of the availability sheets, current schedules, a staff telephone list in order of descending seniority, and shall record the following: a. : • employee called; • name of person making the call; b. date and time ; • shift was vacated; x. xxxx and time of shift to be filled; d. employee and phone number called; e. left vacant; • date and time of call; and (iii) the • date and time of shift vacated; and • response to call (e.g. shift declined, no answer, shift accepted). (f) . In the event of a dispute, the Union shall have access to the log books. (g) . Straight-time casual work that has been offered and accepted cannot be cancelled by either the casual employee or the Employer without a bona fide reason, i.e. circumstances beyond the employee’s or Employer’s control. Casual employees who have the right to cancel not worked a minimum of two (2) offered shifts in a monththree (3) consecutive month period, after which may be deleted from the call-in list and terminated from employment, unless the Employee notifies the Employer is not obligated to call them for of exceptional circumstances preventing the remainder of that month. employee from working (h) If there are 10 hours or less before the start of the shift to be filled, the shift will be filled at the discretion of the Employer, all other shifts will be filled in accordance with this provision. (1) A casual employee who is already scheduled for work on the day of the casual vacancy is deemed unavailable for that vacancy. (2) e.g. illness). Casual employees who report for work at the call of the Employer shall be paid, at the classification they work, paid in accordance with Appendix 1Article 15.03 – Hours of Work (Scheduling Provisions).

Procedure for Filling Shifts. All full-time, part-time and casual employees shall be called in order of seniority. A list detailing seniority will be maintained in the call-in book. (a) Full-time employees whose average work schedule falls below 37½ thirty-seven and one-half (37½) hours per week, exclusive of requested unpaid leaves, and who have requested in writing to be on the casual list, shall be called first. (b) Part-time employees who are not scheduled to work the maximum weekly hours and have requested in writing to be on the casual list shall be called after full-time employees. (c) A part-time employee who joins the casual list shall be placed at the bottom of the list until the next update, or 30 thirty (30) days, whichever comes first. (d) If no full-time or part-time employee accepts the shift, it shall be offered to casual employees in order of seniority. (e) Work will be offered in a block. If no one accepts the block all shifts in the block will be broken down and re-offered by seniority. A block is defined as the shifts between days off. (1) An employee shall be entitled to register for work in any job classification which he/she has the qualifications to perform. (2) Employees will submit their availability by the 15th of the month for the following month. Anyone who does not inform the Employer of their availability may not be called in for casual work in that month. If an employee refuses two (2) shifts that they have indicated they are available for prior to the call-in, in one (1) month, they may not be called for the rest of the month. (3) Any employee who is already working part of a block (even one [1] day) is deemed unavailable for that block. (4) Not withstanding (2) above, the Employer may offer vacation relief shifts by calling all employees on the call-in list, in order seniority, immediately following the November 1st and March 1st deadlines for submitting vacation requests. (5) A casual employee may become a regular employee only by successfully bidding into a regular job posting. (65) The manner in which employees shall be called to work shall be as follows: (i) One (1) call = six eight (8) rings. (ii) The call-in book shall contain a copy of the availability sheets, current schedules, a staff telephone list in order of descending seniority, and shall record the following: a. name of person making the call; b. date and time shift was vacated; x. xxxx and time of shift to be filled; d. employee and phone number called; e. date and time of call; and (iii) f. the response to call (e.g. shift declined, no answer, shift accepted). (f) In the event of a dispute, the Union shall have access to the log books. (g) Casual employees have the right to cancel two (2) shifts in a month, after which the Employer is not obligated to call them for the remainder of that month. (h) If there are 10 ten (10) hours or less before the start of the shift to be filled, the shift will be filled at the discretion of the Employer, all other shifts will be filled in accordance with this provision. (1) A casual employee who is already scheduled for work on the day of the casual vacancy is deemed unavailable for that vacancy. (2) Casual employees who report for work at the call of the Employer shall be paid, at the classification they work, in accordance with Appendix 1.

Procedure for Filling Shifts. All full-time, part-time regular and casual employees shall be called in order of seniorityseniority in accordance with their submitted availability provided the assignment will not result in overtime. A list detailing seniority will be maintained in the call-in book. (a) Full-time employees whose average work schedule falls below 37½ hours per week, exclusive . Employees will submit their availability by the 15th of requested unpaid leaves, the month for the following month for casual and block shifts. Anyone who have requested in writing to be on the casual list, shall does not submit their availability may not be called first. (b) Part-time employees who are not scheduled to in for casual work the maximum weekly hours and have requested in writing to be on the casual list shall be called after full-time employees. (c) A part-time employee who joins the casual list shall be placed at the bottom of the list until the next update, or 30 days, whichever comes first. (d) If no full-time or part-time employee accepts the shift, it shall be offered to casual employees in order of seniority. (e) Work will be offered in a block. If no one accepts the block all shifts in the block will be broken down and re-offered by senioritythat month. A block is defined as the shifts between days off. (1) An employee shall be entitled to register for work in any job classification which he/she has they have the qualifications to perform. (2) Employees will submit their availability by the 15th of the month for the following month. Anyone who does not inform the Employer of their availability may not be called in for casual work in that month. If an employee refuses two shifts that they have indicated they are available for prior to the call-in, in one month, they may not be called for the rest of the month. (3) Any employee who is already working part of a block (even one day) is deemed unavailable for that block. (4) Not withstanding (2) above, the Employer may offer vacation relief shifts by calling all employees on the call-in list, in order seniority, immediately following the November 1st and March 1st deadlines for submitting vacation requests. (5) A casual employee may become a regular employee only by successfully bidding into a permanent vacancy in respect of which there is no present regular job posting. (6) The manner in which employees incumbent. Shift calls with more than 24 hours' notice shall be called offered to work regular employees. If a regular employee accepts the shift, that regular employee’s shift shall be as follows: (i) One call = six rings. (ii) filled by a casual employee. Block shift absences of more than five day, and up to 60 days, for reasons such as, but not limited to, the following: illness, vacation, injury, union business, or a combination thereof. Block shifts shall be offered on a full block basis first to regular employees on the block shift list. If a regular employee accepts the block, the shifts of that employee will go to the casual list. Employees shall provide the Employer with up to two contact numbers in order to be called for shifts. The call-in book shall contain a copy of the availability sheets, current schedules, a staff telephone list in order of descending seniority, and shall record the following: a. : • employee called; • name of person making the call; b. date and time ; • shift was vacated; x. xxxx and time of shift to be filled; d. employee and phone number called; e. left vacant; • date and time of call; and (iii) the • date and time of shift vacated; and • response to call (e.g. shift declined, no answer, shift accepted). (f) . In the event of a dispute, the Union shall have access to the log books. (g) Casual employees have the right to cancel two shifts in a month, after which the Employer is not obligated to call them for the remainder of that month. (h) If there are 10 hours or less before the start of the shift to be filled, the shift will be filled at the discretion of the Employer, all other shifts will be filled in accordance with this provision. (1) . A casual employee who accepts a shift is already scheduled deemed responsible for work on that shift. If an accepted shift is cancelled more than three times within one calendar year, without exceptional circumstances, the day casual employee will lose all seniority hours and be placed at the bottom of the casual vacancy is deemed unavailable for that vacancy. (2) call-in list. Casual employees who report for work at the call of the Employer shall be paid, at the classification they work, paid in accordance with Appendix 1Article 14.3(d). MEMORANDUM OF UNDERSTANDING #1‌ The Employer agrees to provide a reliable telecommunication system for night staff in order that staff can effectively communicate. The Employer agrees to provide employees with codes to all interior and exterior doors and hallways and voice-to-voice communications for all night staff.