Common use of Procedures for Granting Promotion and Tenure Clause in Contracts

Procedures for Granting Promotion and Tenure. T13.13.1 The deadlines for completion of promotion and tenure documents and files are set forth in Appendix D (TET). T13.13.2 The process for granting promotion and/or tenure to a Bargaining Unit Faculty Member must be initiated by the candidate at the departmental level, except as provided for in Section T13.8.8, but of course a Promotion and Tenure Committee may at any time recommend that an individual initiate the process. To initiate the Promotion and Tenure Process, a Bargaining Unit Faculty Member must submit a written request to the Department Chair, with a copy to the Department Promotion and Tenure Committee, by the deadline specified in Appendix D (TET) (e.g., in 2021, by March 15, 2021). T13.13.2.1 If missing the aforementioned deadline would prevent a Member from being considered in the final year of his or her probationary period, then the Member will be allowed to go forward. If successful in obtaining promotion and tenure, however, the Member’s percentage promotion raise pursuant to Section 23.4 plus any promotion-based raise pursuant to Article 24 will be delayed for one year but included in the base salary used to calculate any raise for the following year. T13.13.2.2 Once the promotion and/or tenure process has begun, only the candidate may terminate the process. To do so, the candidate must submit written notice of withdrawal to the Department Chair, who will then convey this information to the Xxxx and the Xxxxxxx, as appropriate. Upon receiving written notice to terminate the process, the University will return the file to the candidate. Candidates are encouraged to retain their withdrawn file and any related correspondence. T13.13.3 By the deadline specified in Appendix D (TET) (e.g., in 2021, by March 15, 2021), the candidate must submit suggested names of external reviewers to the chair of the Department Promotion and Tenure Committee. T13.13.3.1 By the deadline specified in Appendix D (TET) (e.g., in 2021, by April 12, 2021), the candidate must submit materials to be sent to the outside reviewers. T13.13.3.2 The candidate and the Department Promotion and Tenure Committee shall agree on a list of individuals from whom letters of evaluation will be solicited, and the Committee is responsible for soliciting the evaluations from that list by sending out request letters no later than the deadline specified in Appendix D (TET) (e.g., in 2021, by August 16, 2021). All letters sent by the Committee to solicit external reviews shall be given to the candidate when they are written, and they will subsequently be added to the promotion and tenure file. The letters used to solicit these external reviews shall be consistent with the applicable bylaws. At least three letters of evaluation from peers external to the University who can review the case in an unbiased manner (no co-authors, thesis advisors, or other persons who might have a conflict of interest) must be solicited for all promotion and/or tenure decisions. All letters received from external reviewers shall be included in the file. The external evaluators should be experts in the field of the candidate, and, if they are faculty members at academic institutions, they should hold at least the rank to which the candidate aspires or its equivalent. These letters should evaluate the candidate’s scholarly activities. They should not be testimonial in character, and they should not relate to promotion and tenure at the writers’ institutions. T13.13.3.3 Departmental bylaws may specify which materials will be provided to external reviewers. Departmental bylaws may alternatively specify a process by which the material provided to external reviewers will be decided upon. Otherwise, external reviewers will be provided with a copy of each item of scholarship listed on the CV since the candidate’s last promotion as published or in press (Section T13.11.2), at a minimum, plus other items from the CV agreed to by both the candidate and the Department Promotion and Tenure Committee. T13.13.4 By the deadline specified in Appendix D (TET) (e.g., in 2021, by September 7, 2021), the candidate must submit to the Department Chair the complete Promotion and Tenure Document (Section T13.10) and all materials described in Section T13.11 and its subsections. T13.13.5 The Department Promotion and Tenure Committee evaluates each candidate using the applicable departmental criteria for that candidate. T13.13.5.1 The vote and recommendations of the Department Promotion and Tenure Committee shall be communicated in a statement written by the chair of the Promotion and Tenure committee, in consultation with the other voting members of the Committee, unless department bylaws specify another procedure for writing such a statement or the Committee is chaired by the department chair. If the department chair serves as chair of the Promotion and Tenure Committee, and no procedure is specified in the bylaws, then the Committee will elect one of its voting members to write the statement. T13.13.5.2 The Committee’s statement shall reflect the Committee’s vote and explain the reasoning for its conclusions. This statement must either (1) be consistent with the Committee’s reports on progress toward tenure and promotion (Section T13.7) or (2) explain the reasoning for any inconsistencies. T13.13.5.3 In the case of a Bargaining Unit Faculty Member applying for tenure, both the statements of the Chair and the recommendation of the Department Promotion and Tenure Committee shall include an evaluation of the candidate’s teaching effectiveness based in part on peer evaluation by Bargaining Unit Faculty Members (Section T11.6. T13.13.5.4 If a candidate who has reported on the CV works of printed scholarship that are under review (or grant proposals that are under review) receives a negative vote from the Department Committee, then (1) the Committee’s statement shall indicate the extent to which each pending item meets bylaws criteria and/or (2) the Committee shall cast and report a contingent vote(s) that would determine its recommendation had the item(s) under review been accepted for publication without revision (or the pending grant proposal been funded) before the Department Committee’s vote. T13.13.5.5 The Department Chair shall promptly inform the Candidate of the vote of the Department Promotion and Tenure Committee. T13.13.6 The Department Chair evaluates each candidate using the applicable departmental criteria for that candidate and communicates her or his recommendations in a written statement. T13.13.6.1 The Department Chair shall promptly notify the Candidate when the statements from the Department Promotion and Tenure Committee and the Chair have been added to the file. The actual deadline in a given year is set forth in Appendix D (TET). T13.13.7 Upon receiving the Department Chair’s notification (Section T13.13.6.1), the candidate has at least ten working days to submit a letter of rebuttal and supporting evidence to the file. The actual deadline in a given year is set forth in Appendix D (TET). In a rebuttal letter, the candidate may (1) challenge assertions or conclusions in the file and/or (2) report the acceptance or publication of a work of printed scholarship and/or the awarding of a grant. The rebuttal letter(s) and supporting evidence will be added to the candidate’s promotion and tenure file and will be given full consideration at all subsequent stages of the promotion and tenure process. At each stage, a rebuttal letter and supporting evidence may not exceed fifteen pages, although it may reference additional items with instructions as to where and how they may be inspected. T13.13.7.1 By the deadline specified in Appendix D (TET), the Department Chair will transmit the file to the Xxxx. T13.13.8 The College Promotion and Tenure Committee evaluates each candidate using the applicable departmental criteria for that candidate and communicates its vote and recommendations in a written statement. T13.13.8.1 The College Xxxx shall promptly inform the Candidate of the vote of the College Promotion and Tenure Committee. T13.13.9 The Xxxx evaluates each candidate using the applicable department criteria for that candidate and communicates her or his recommendation in a written statement that explains either support or opposition. T13.13.9.1 The Xxxx shall promptly notify the Candidate when the statements from the College Promotion and Tenure Committee and the Xxxx have been added to the file and shall make the file available to the candidate. The actual deadline in a given year is set forth in Appendix D (TET).

Procedures for Granting Promotion and Tenure. T13.13.1 The deadlines for completion of promotion and tenure documents and files are set forth in Appendix D (TET).D. T13.13.2 The process for granting promotion and/or tenure to a Bargaining Unit Faculty Member must be initiated by the candidate at the departmental level, except as provided for in Section T13.8.8, but of course a Promotion and Tenure Committee may at any time recommend that an individual initiate the process. To initiate the Promotion and Tenure Process, a Bargaining Unit Faculty Member must submit a written request to the Department Chair, with a copy to the Department Promotion and Tenure Committee, by the deadline specified in Appendix D (TET) (e.g., in 2021, by March 15, 2021). T13.13.2.1 If missing the aforementioned deadline would prevent a Member from being considered in the final year of his or her probationary period, then the Member will be allowed to go forward. If successful in obtaining promotion and tenure, however, the Member’s percentage promotion raise pursuant to Section 23.4 plus any promotion-based raise pursuant to Article 24 will be delayed for one year but included in the base salary used to calculate any raise for the following year. T13.13.2.2 Once the promotion and/or tenure process has begun, only the candidate may terminate the process. To do so, the candidate must submit written notice of withdrawal to the Department Chair, who will then convey this information to the Xxxx and the Xxxxxxx, as appropriate. Upon receiving written notice to terminate the process, the University will return the file to the candidate. Candidates are encouraged to retain their withdrawn file and any related correspondence. T13.13.3 By the deadline specified in Appendix D (TET) (e.g., in 2021, by March 15, 2021), the candidate must submit suggested names of external reviewers to the chair of the Department Promotion and Tenure Committee. T13.13.3.1 By the deadline specified in Appendix D (TET) (e.g., in 2021, by April 12, 2021), the candidate must submit materials to be sent to the outside reviewers. T13.13.3.2 The candidate and the Department Promotion and Tenure Committee shall agree on a list of individuals from whom letters of evaluation will be solicited, and the Committee is responsible for soliciting the evaluations from that list by sending out request letters no later than the deadline specified in Appendix D (TET) (e.g., in 2021, by August 16, 2021). All letters sent by the Committee to solicit external reviews shall be given to the candidate when they are written, and they will subsequently be added to the promotion and tenure file. The letters used to solicit these external reviews shall be consistent with the applicable bylaws. At least three letters of evaluation from peers external to the University who can review the case in an unbiased manner (no co-authors, thesis advisors, or other persons who might have a conflict of interest) must be solicited for all promotion and/or tenure decisions. All letters received from external reviewers shall be included in the file. The external evaluators should be experts in the field of the candidate, and, if they are faculty members at academic institutions, they should hold at least the rank to which the candidate aspires or its equivalent. These letters should evaluate the candidate’s scholarly activities. They should not be testimonial in character, and they should not relate to promotion and tenure at the writers’ institutions. T13.13.3.3 Departmental bylaws may specify which materials will be provided to external reviewers. Departmental bylaws may alternatively specify a process by which the material provided to external reviewers will be decided upon. Otherwise, external reviewers will be provided with a copy of each item of scholarship listed on the CV since the candidate’s last promotion as published or in press (Section T13.11.2), at a minimum, plus other items from the CV agreed to by both the candidate and the Department Promotion and Tenure Committee. T13.13.4 By the deadline specified in Appendix D (TET) (e.g., in 2021, by September 7, 2021), the candidate must submit to the Department Chair the complete Promotion and Tenure Document (Section T13.10) and all materials described in Section T13.11 and its subsections. T13.13.5 The Department Promotion and Tenure Committee evaluates each candidate using the applicable departmental criteria for that candidate. T13.13.5.1 The vote and recommendations of the Department Promotion and Tenure Committee shall be communicated in a statement written by the chair of the Promotion and Tenure committee, in consultation with the other voting members of the Committee, unless department bylaws specify another procedure for writing such a statement or the Committee is chaired by the department chair. If the department chair serves as chair of the Promotion and Tenure Committee, and no procedure is specified in the bylaws, then the Committee will elect one of its voting members to write the statement. T13.13.5.2 The Committee’s statement shall reflect the Committee’s vote and explain the reasoning for its conclusions. This statement must either (1) be consistent with the Committee’s reports on progress toward tenure and promotion (Section T13.7) or (2) explain the reasoning for any inconsistencies. T13.13.5.3 In the case of a Bargaining Unit Faculty Member applying for tenure, both the statements of the Chair and the recommendation of the Department Promotion and Tenure Committee shall include an evaluation of the candidate’s teaching effectiveness based in part on peer evaluation by Bargaining Unit Faculty Members (Section T11.6. T13.13.5.4 If a candidate who has reported on the CV works of printed scholarship that are under review (or grant proposals that are under review) receives a negative vote from the Department Committee, then (1) the Committee’s statement shall indicate the extent to which each pending item meets bylaws criteria and/or (2) the Committee shall cast and report a contingent vote(s) that would determine its recommendation had the item(s) under review been accepted for publication without revision (or the pending grant proposal been funded) before the Department Committee’s vote. T13.13.5.5 The Department Chair shall promptly inform the Candidate of the vote of the Department Promotion and Tenure Committee. T13.13.6 The Department Chair evaluates each candidate using the applicable departmental criteria for that candidate and communicates her or his recommendations in a written statement. T13.13.6.1 The Department Chair shall promptly notify the Candidate when the statements from the Department Promotion and Tenure Committee and the Chair have been added to the file. The actual deadline in a given year is set forth in Appendix D (TET). T13.13.7 Upon receiving the Department Chair’s notification (Section T13.13.6.1), the candidate has at least ten working days to submit a letter of rebuttal and supporting evidence to the file. The actual deadline in a given year is set forth in Appendix D (TET). In a rebuttal letter, the candidate may (1) challenge assertions or conclusions in the file and/or (2) report the acceptance or publication of a work of printed scholarship and/or the awarding of a grant. The rebuttal letter(s) and supporting evidence will be added to the candidate’s promotion and tenure file and will be given full consideration at all subsequent stages of the promotion and tenure process. At each stage, a rebuttal letter and supporting evidence may not exceed fifteen pages, although it may reference additional items with instructions as to where and how they may be inspected. T13.13.7.1 By the deadline specified in Appendix D (TET), the Department Chair will transmit the file to the Xxxx. T13.13.8 The College Promotion and Tenure Committee evaluates each candidate using the applicable departmental criteria for that candidate and communicates its vote and recommendations in a written statement. T13.13.8.1 The College Xxxx shall promptly inform the Candidate of the vote of the College Promotion and Tenure Committee. T13.13.9 The Xxxx evaluates each candidate using the applicable department criteria for that candidate and communicates her or his recommendation in a written statement that explains either support or opposition. T13.13.9.1 The Xxxx shall promptly notify the Candidate when the statements from the College Promotion and Tenure Committee and the Xxxx have been added to the file and shall make the file available to the candidate. The actual deadline in a given year is set forth in Appendix D (TET).