Common use of Procedures for Retention and Timely Destruction of Records Clause in Contracts

Procedures for Retention and Timely Destruction of Records. SSA will retain the electronic files received from VA only for the time required for any processing related to the matching program and will then return the files to VA or destroy them by means of electronic erasure. SSA must retain some information on particular individuals, which this matching program will generate, in order to meet evidentiary requirements. If such retention is warranted, SSA will retire the retained records in accordance with applicable Federal Records Retention Schedules (44 U.S.C. § 3303a).

Procedures for Retention and Timely Destruction of Records. SSA will retain the electronic files received from VA only for the period of time required for any processing related to the matching program and will then return the files to VA or destroy them by means of electronic erasureerasure following VA Directive 6500, VA Cybersecurity Program. SSA must may retain some information on particular individuals, which this matching program will generate, in order to meet evidentiary requirements. If such retention is warranted, SSA will retire the retained records in accordance with applicable Federal Records Retention Schedules (44 U.S.C. § 3303a). SSA will not create permanent files or a separate system comprised solely of the data VA provides to SSA.