Common use of Program Budgets and Final Invoice Clause in Contracts

Program Budgets and Final Invoice. A. Program Budgets are listed below and are attached hereto. Appendix B-1 <Program Name> Appendix B-2 <Program Name> SAMPLE B. Contractor understands that, of the maximum dollar obligation listed in Section 3.3.1 of this Agreement, $XXXXX is included as a contingency amount and is neither to be used in Program Budgets attached to this Appendix, or available to Contractor without a modification to this Agreement executed in the same manner as this Agreement or a revision to the Program Budgets of Appendix B, which has been approved by Contract Administrator. Contractor further understands that no payment of any portion of this contingency amount will be made unless and until such modification or budget revision has been fully approved and executed in accordance with applicable City and Department of Public Health laws, regulations and policies/procedures and certification as to the availability of funds by Controller. Contractor agrees to fully comply with these laws, regulations, and policies/procedures. C. Contractor agrees to comply with its Program Budgets of Appendix B in the provision of Services. Changes to the budget that do not increase or reduce the maximum dollar obligation of the City are subject to the provisions of the Department of Public Health Policy/Procedure Regarding Contract Budget Changes. Contractor agrees to comply fully with that policy/procedure. D. A final closing invoice, clearly marked “FINAL,” shall be submitted no later than forty- five (45) calendar days following the closing date of the Agreement, and shall include only those Services rendered during the referenced period of performance. If Services are not invoiced during this period, all unexpended funding set aside for this Agreement will revert to City. City’s final reimbursement to the Contractor at the close of the Agreement period shall be adjusted to conform to actual units certified multiplied by the unit rates identified in the Program Budgets attached hereto, and shall not exceed the total amount authorized and certified for this Agreement.

Program Budgets and Final Invoice. A. Program Budgets are listed below and are attached hereto. Budget Summary <If Used. Begin budget summary on page 2 or higher Since this is Page 1 of Appendix B> Appendix B-1 <Program Name> Appendix B-2 <Program Name> SAMPLE> B. Contractor understands that, of the maximum dollar obligation listed in Section section 3.3.1 of this Agreement, $XXXXX is included as a contingency amount and is neither to be used in Program Budgets attached to this Appendix, or available to Contractor without a modification to this Agreement executed in the same manner as this Agreement or a revision to the Program Budgets of Appendix B, which has been approved by Contract Administrator. Contractor further understands that no payment of any portion of this contingency amount will be made unless and until such modification or budget revision has been fully approved and executed in accordance with applicable City and Department of Public Health laws, regulations and policies/procedures and certification as to the availability of funds by Controller. Contractor agrees to fully comply with these laws, regulations, and policies/procedures.. The maximum dollar for each term and funding source shall be as follows: Term Funding Source Amount Original Agreement (This equals the total NTE)Total C. Contractor agrees to comply with its Program Budgets of Appendix B in the provision of Services. Changes to the budget that do not increase or reduce the maximum dollar obligation of the City are subject to the provisions of the Department of Public Health Policy/Procedure Regarding Contract Budget Changes. Contractor agrees to comply fully with that policy/procedure. . Upon the effective date of this Agreement, contingent upon prior approval by the CITY'S Department of Public Health of an invoice or claim submitted by Contractor, CITY agrees to make an initial payment to the CONTRACTOR of Dollars ($ ). CONTRACTOR agrees that a reduction shall be made from monthly payments to CONTRACTOR equal to one tenth (1/10) of the initial payment for the period July 1, 19 through April 30, 20 . Any termination of this Agreement, whether for cause or for convenience, will result in the total outstanding amount of the advance being due and payable to the CITY within thirty (30) calendar days following written notice of termination from the CITY. D. A final closing invoice, clearly marked “FINAL,” shall be submitted no later than forty- five (45) calendar days following the closing date of the Agreement, and shall include only those Services rendered during the referenced period of performance. If Services are not invoiced during this period, all unexpended funding set aside for this Agreement will revert to City. City’s final reimbursement to the Contractor at the close of the Agreement period shall be adjusted to conform to actual units certified multiplied by the unit rates identified in the Program Budgets attached hereto, and shall not exceed the total amount authorized and certified for this Agreement.

Program Budgets and Final Invoice. A. Program Budgets are listed below and are attached hereto. Appendix B-1 <Program Name> Appendix B-2 <Program Name> SAMPLEB-1: TASK 1 – COMPREHENSIVE ASSESSMENT and TASK 2 – CMS RE-APPLICATION, READINESS ASSESSMENT, AND MOCK SURVEY B. Contractor understands that, of the maximum dollar obligation listed in Section section 3.3.1 of this Agreement, $XXXXX $ 405,252 is included as a contingency amount and is neither to be used in Program Budgets attached to this Appendix, or available to Contractor without a modification to this Agreement executed as specified in the same manner as this Agreement or a revision to the Program Budgets of Appendix B, which has been approved by Section 3.7 Contract AdministratorAmendments; Budgeting Revisions. Contractor further understands that no payment of any portion of this contingency amount will be made unless and until such modification or budget revision has been fully approved and executed in accordance with applicable City and Department of Public Health laws, regulations and policies/procedures and certification as to the availability of funds by Controller. Contractor agrees to fully comply with these laws, regulations, and policies/procedures. C. Contractor agrees to comply with its Program Budgets of Appendix B in the provision of Services. Changes to the budget that do not increase or reduce the maximum dollar obligation of the City are subject to the provisions of the Department of Public Health Policy/Procedure Regarding Contract Budget Changes. Contractor agrees to comply fully with that policy/procedure. D. A final closing invoice, clearly marked “FINAL,” shall be submitted no later than forty- five (45) calendar days following the closing date of the Agreement, and shall include only those Services rendered during the referenced period of performance. If Services are not invoiced during this period, all unexpended funding set aside for this Agreement will revert to City. City’s final reimbursement to the Contractor at the close of the Agreement period shall be adjusted to conform to actual units certified multiplied by the unit rates identified in the Program Budgets attached hereto, and shall not exceed the total amount authorized and certified for this Agreement.

Program Budgets and Final Invoice. A. Program Budgets are listed below and are attached hereto. Budget Summary <If Used. Begin budget summary on page 2 or higher Since this is Page 1 of Appendix B> Appendix B-1 <Program Name> Appendix B-2 <Program Name> SAMPLE> B. Contractor understands that, of the maximum dollar obligation listed in Section section 3.3.1 of this Agreement, $XXXXX is included as a contingency amount and is neither to be used in Program Budgets attached to this Appendix, or available to Contractor without a modification to this Agreement executed as specified in the same manner as this Agreement or a revision to the Program Budgets of Appendix B, which has been approved by Section 3.7 Contract AdministratorAmendments; Budgeting Revisions. Contractor further understands that no payment of any portion of this contingency amount will be made unless and until such modification or budget revision has been fully approved and executed in accordance with applicable City and Department of Public Health laws, regulations and policies/procedures and certification as to the availability of funds by Controller. Contractor agrees to fully comply with these laws, regulations, and policies/procedures.. The maximum dollar for each term and funding source shall be as follows: Term Funding Source Amount Original Agreement (This equals the totalNTE)Total C. Contractor agrees to comply with its Program Budgets of Appendix B in the provision of Services. Changes to the budget that do not increase or reduce the maximum dollar obligation of the City are subject to the provisions of the Department of Public Health Policy/Procedure Regarding Contract Budget Changes. Contractor agrees to comply fully with that policy/procedure. . Upon the effective date of this Agreement, contingent upon prior approval by the CITY’S Department of Public Health of an invoice or claim submitted by Contractor, CITY agrees to make an initial payment to the CONTRACTOR of Dollars ($ ). CONTRACTOR agrees that a reduction shall be made from monthly payments to CONTRACTOR equal to one tenth (1/10) of the initial payment for the period July 1, 19 through April 30, 20 . Any termination of this Agreement, whether for cause or for convenience, will result in the total outstanding amount of the advance being due and payable to the CITY within thirty (30) calendar days following written notice of termination from the CITY. D. A final closing invoice, clearly marked “FINAL,” shall be submitted no later than forty- five (45) calendar days following the closing date of the Agreement, and shall include only those Services rendered during the referenced period of performance. If Services are not invoiced during this period, all unexpended funding set aside for this Agreement will revert to City. City’s final reimbursement to the Contractor at the close of the Agreement period shall be adjusted to conform to actual units certified multiplied by the unit rates identified in the Program Budgets attached hereto, and shall not exceed the total amount authorized and certified for this Agreement.

Program Budgets and Final Invoice. A. Program Budgets are listed below and are attached hereto. Budget Summary <If Used. Begin budget summary on page 2 or higher Since this is Page 1 of Appendix B> Appendix B-1 <Program Name> Appendix B-2 <Program Name> SAMPLE> B. Contractor understands that, of the maximum dollar obligation listed in Section section 3.3.1 of this Agreement, $XXXXX is included as a contingency amount and is neither to be used in Program Budgets attached to this Appendix, or available to Contractor without a modification to this Agreement executed in the same manner as this Agreement or a revision to the Program Budgets of Appendix B, which has been approved by Contract Administrator. Contractor further understands that no payment of any portion of this contingency amount will be made unless and until such modification or budget revision has been fully approved and executed in accordance with applicable City and Department of Public Health laws, regulations and policies/procedures and certification as to the availability of funds by Controller. Contractor agrees to fully comply with these laws, regulations, and policies/procedures. C. Contractor agrees to comply with its Program Budgets of Appendix B in the provision of Services. Changes to the budget that do not increase or reduce the maximum dollar obligation of the City are subject to the provisions of the Department of Public Health Policy/Procedure Regarding Contract Budget Changes. Contractor agrees to comply fully with that policy/procedure. D. A final closing invoice, clearly marked “FINAL,” shall be submitted no later than forty- five (45) calendar days following the closing date of the Agreement, and shall include only those Services rendered during the referenced period of performance. If Services are not invoiced during this period, all unexpended funding set aside for this Agreement will revert to City. City’s final reimbursement to the Contractor at the close of the Agreement period shall be adjusted to conform to actual units certified multiplied by the unit rates identified in the Program Budgets attached hereto, and shall not exceed the total amount authorized and certified for this Agreement.

Program Budgets and Final Invoice. A. Program Budgets are listed below and are attached hereto. Budget Summary <If Used. Begin budget summary on page 2 or higher Since this is Page 1 of Appendix B> Appendix B-1 <Program Name> Appendix B-2 <Program Name> SAMPLE> B. Contractor understands that, of the maximum dollar obligation listed in Section 3.3.1 5 of this Agreement, $XXXXX is included as a contingency amount and is neither to be used in Program Budgets attached to this Appendix, or available to Contractor without a modification to this Agreement executed in the same manner as this Agreement or a revision to the Program Budgets of Appendix B, which has been approved by Contract Administrator. Contractor further understands that no payment of any portion of this contingency amount will be made unless and until such modification or budget revision has been fully approved and executed in accordance with applicable City and Department of Public Health laws, regulations and policies/procedures and certification as to the availability of funds by Controller. Contractor agrees to fully comply with these laws, regulations, and policies/procedures. C. Contractor agrees to comply with its Program Budgets of Appendix B in the provision of Services. Changes to the budget that do not increase or reduce the maximum dollar obligation of the City are subject to the provisions of the Department of Public Health Policy/Procedure Regarding Contract Budget Changes. Contractor agrees to comply fully with that policy/procedure. D. A final closing invoice, clearly marked “FINAL,” shall be submitted no later than forty- five (45) calendar days following the closing date of the Agreement, and shall include only those Services rendered during the referenced period of performance. If Services are not invoiced during this period, all unexpended funding set aside for this Agreement will revert to City. City’s final reimbursement to the Contractor at the close of the Agreement period shall be adjusted to conform to actual units certified multiplied by the unit rates identified in the Program Budgets attached hereto, and shall not exceed the total amount authorized and certified for this Agreement.forty-five

Program Budgets and Final Invoice. A. Program Budgets are listed below and are attached hereto. Appendix B-1 <Program Name> Appendix B-2 <Program Name> SAMPLELean Management Services B. Contractor understands that, of the maximum dollar obligation listed in Section section 3.3.1 of this Agreement, $XXXXX 21,575 is included as a contingency amount and is neither to be used in Program Budgets attached to this Appendix, or available to Contractor without a modification to this Agreement executed as specified in the same manner as this Agreement or a revision to the Program Budgets of Appendix B, which has been approved by Section 3.7 Contract AdministratorAmendments; Budgeting Revisions. Contractor further understands that no payment of any portion of this contingency amount will be made unless and until such modification or budget revision has been fully approved and executed in accordance with applicable City and Department of Public Health laws, regulations and policies/procedures and certification as to the availability of funds by Controller. Contractor agrees to fully comply with these laws, regulations, and policies/procedures. C. Contractor agrees to comply with its Program Budgets of Appendix B in the provision of Services. Changes to the budget that do not increase or reduce the maximum dollar obligation of the City are subject to the provisions of the Department of Public Health Policy/Procedure Regarding Contract Budget Changes. Contractor agrees to comply fully with that policy/procedure. D. A final closing invoice, clearly marked “FINAL,” shall be submitted no later than forty- five (45) calendar days following the closing date of the Agreement, and shall include only those Services rendered during the referenced period of performance. If Services are not invoiced during this period, all unexpended funding set aside for this Agreement will revert to City. City’s final reimbursement to the Contractor at the close of the Agreement period shall be adjusted to conform to actual units certified multiplied by the unit rates identified in the Program Budgets attached hereto, and shall not exceed the total amount authorized and certified for this Agreement. E. CONTRACTOR understands and agrees that should the CITY’S maximum dollar obligation under this Agreement include State or Federal Medi-Cal revenues, CONTRACTOR shall expend such revenues in the provision of SERVICES to Medi-Cal eligible clients in accordance with CITY, State, and Federal Medi-Cal regulations. Should CONTRACTOR fail to expend budgeted Medi- Cal revenues herein, the CITY’S maximum dollar obligation to CONTRACTOR shall be proportionally reduced in the amount of such unexpended revenues. In no event shall State/Federal Medi-Cal revenues be used for clients who do not qualify for Medi-Cal reimbursement. F. CONTRACTOR further understands and agrees that any State or Federal Medi-Cal funding in this Agreement subject to authorized Federal Financial Participation (FFP) is an estimate, and actual amounts will be determined based on actual services and actual costs, subject to the total compensation amount shown in this Agreement.”

Program Budgets and Final Invoice. A. Program Budgets are listed below and are attached hereto. Appendix B-1 <Program Name> Appendix B-2 <Program Name> SAMPLE> B. Contractor understands that, of the maximum dollar obligation listed in Section 3.3.1 of this Agreement, $XXXXX is included as a contingency amount and is neither to be used in Program Budgets attached to this Appendix, or available to Contractor without a modification to this Agreement executed in the same manner as this Agreement or a revision to the Program Budgets of Appendix B, which has been approved by Contract Administrator. Contractor further understands that no payment of any portion of this contingency amount will be made unless and until such modification or budget revision has been fully approved and executed in accordance with applicable City and Department of Public Health laws, regulations and policies/procedures and certification as to the availability of funds by Controller. Contractor agrees to fully comply with these laws, regulations, and policies/procedures. C. Contractor agrees to comply with its Program Budgets of Appendix B in the provision of Services. Changes to the budget that do not increase or reduce the maximum dollar obligation of the City are subject to the provisions of the Department of Public Health Policy/Procedure Regarding Contract Budget Changes. Contractor agrees to comply fully with that policy/procedure. D. A final closing invoice, clearly marked “FINAL,” shall be submitted no later than forty- five (45) calendar days following the closing date of the Agreement, and shall include only those Services rendered during the referenced period of performance. If Services are not invoiced during this period, all unexpended funding set aside for this Agreement will revert to City. City’s final reimbursement to the Contractor at the close of the Agreement period shall be adjusted to conform to actual units certified multiplied by the unit rates identified in the Program Budgets attached hereto, and shall not exceed the total amount authorized and certified for this Agreement.

Program Budgets and Final Invoice. A. Program Budgets Budget are listed below and are attached hereto. Appendix B-1 <B-1: Adult Behavioral Health B-2: School-Based Centers (Balboa) B-3: Children Outpatient B-4: Dimensions LGBT Outpatient B-5 Jelani Family Program Name> Appendix B-2 <B. COMPENSATION Compensation shall be made in monthly payments on or before the 30th day after the DIRECTOR, in his or her sole discretion, has approved the invoice submitted by CONTRACTOR. The breakdown of costs and sources of revenue associated with this Agreement appears in AppendixB, Cost Reporting/Data Collection (CR/DC) and Program Name> SAMPLE B. Contractor Budget, attached hereto and incorporated by reference as though fully set forth herein. The maximum dollar obligation of the CITYunder the terms of this Agreement shall not exceed Nine Million Eight Hundred Thousand One Hundred Thirteen Dollars ($9,800,113) for the period of July 1, 2018 through March 31, 2022. CONTRACTOR understands that, of the this maximum dollar obligation listed in Section 3.3.1 of this Agreementobligation, $ $XXXXX 256,498 is included as a contingency amount and is neither to be used in Program Budgets attached to this AppendixAppendixB, Budget, or available to Contractor CONTRACTOR without a modification to this Agreement executed in the same manner as this Agreement or a revision to the Program Budgets of Appendix BAppendixB, Budget, which has been approved by Contract Administratorthe Director of Health. Contractor CONTRACTOR further understands that no payment of any portion of this contingency amount will be made unless and until such modification or budget revision has been fully approved and executed in accordance with applicable City and CITYand Department of Public Health laws, regulations and policies/procedures and certification as to the availability of funds by the Controller. Contractor XXXXXXXXXX agrees to fully comply with these laws, regulations, and policies/procedures. C. Contractor agrees to comply with its Program Budgets (1) For each fiscal year of Appendix B in the provision termof this Agreement, CONTRACTOR shall submit for approval of the CITY's Department of Public Health a revised AppendixA, Description of Services, and a revised AppendixB, Program Budget and Cost Reporting Data Collection form, based on the CITY's allocation of funding for SERVICES for the appropriate fiscal year. Changes to CONTRACTOR shall create these Appendices in compliance with the budget that do not increase or reduce the maximum dollar obligation of the City are subject to the provisions instructions of the Department of Public Health Policy/Procedure Regarding Contract Budget ChangesHealth. Contractor agrees These Appendices shall apply only to comply fully with that policy/procedurethe fiscal year for which they were created. These Appendices shall become part of this Agreement only upon approval by the CITY. D. A final closing invoice(2) CONTRACTOR understands that, clearly marked “FINAL,” of the maximum dollar obligation stated above, the total amount to be used in AppendixB, Budget and available to CONTRACTOR for the entire termof the contract is as follows, not withstanding that for each fiscal year, the amount to be used in AppendixB, Budget and available to CONTRACTOR for that fiscal year shall conformwith the AppendixA, Description of Services, and a AppendixB, Program Budget and Cost Reporting Data Collection form, as approved by the CITY's Department of Public Health based on the CITY's allocation of funding for SERVICES for that fiscal year. July 1, 2018 through June 30, 2019 $2,466,555 July 1, 2019 through June 30, 2020 $2,032,533 July 1, 2020 through June 30, 2021 $2,829,402 July 1, 2021 through March 31, 2022 $2,137,487 20-21 MCO One Time Funding (DV) $3,287 20-21 CODB One Time Funding (DV) $74,351 $9,543,615 (3) CONTRACTOR understands that the CITYmay need to adjust sources of revenue and agrees that these needed adjustments will become part of this Agreement by written modification to CONTRACTOR. In event that such reimbursement is terminated or reduced, this Agreement shall be submitted terminated or proportionately reduced accordingly. In no later than forty- five (45) calendar days following the closing date event will CONTRACTOR be entitled to compensation in excess of the Agreement, and shall include only those Services rendered during the referenced period of performance. If Services are not invoiced during this period, all unexpended funding set aside these amounts for this Agreement will revert to City. City’s final reimbursement to the Contractor at the close these periods without there first being a modification of the Agreement period shall be adjusted or a revision to conform to actual units certified multiplied by the unit rates identified AppendixB, Budget, as provided for in the Program Budgets attached hereto, and shall not exceed the total amount authorized and certified for this section of this Agreement.