Common use of Promotion File Format Clause in Contracts

Promotion File Format. A. Promotion files will consist of a single three ring binder notebook, no more than 2 inches thick. B. All publications of the candidate need not be submitted as a part of the file, but a representative sample is required. For the service category, meetings attended shall be listed, but actual meeting announcements shall not be included. C. Exceptions to the one notebook limit should be explained in the department Chair's letter of recommendation. D. The promotion file emphasis should be on quality and not quantity. E. Although the aesthetic appearance of the promotion file is not paramount, the file represents the candidate and consequently aesthetic cannot be ignored by those evaluating the candidate 's file. F. The format indicated below shall be utilized in preparation of the candidate 's promotion file. (In exceptional cases, the candidate, in consultation with the immediate supervisor, may substitute other documentation related to the specific nature of one's employment.) i. A statement by the candidate: This would normally be the last item the candidate prepares before submitting the promotion file to the department Chair. This statement should clearly state the candidate's qualifications for the promotion and focus attention on the unique strengths and credentials of the candidate. In addition, the statement should stress the activities and accom- plishments of the candidate since the last promotion. The candidate should recognize that members of the various committees might not be entirely familiar with the candidate's particular academic field or emphasis. It is to the advantage of the candidate to explain the significance of his/her contributions or accomplishments to his or her selected field of emphasis. An a candidate might, for example, comment on the relative importance of an exhibit in a gallery or on the professional reputation of a journal that features the candidate's work. A new statement must be prepared each year that the candidate is considered for promotion. ii. List of departmental/unit criteria for promotion. iii. The following recommendations; depending on the stage of review. 1. The departmental promotion committee’s recommendation. 2. The department Chair's recommendation. 3. The college promotion committee's recommendation. 4. Xxxx’x recommendation. 5. The university promotion committee’s recommendation 6. The Xxxxxxx'x recommendation. 7. Statements of responsibilities negotiated between the candidate and the Chair for the years under consideration. iv. Vita 1. Personal information 2. Education 3. Areas of expertise within a discipline 4. Courses taught since last promotion 5. Other 6. Date of appointment to the faculty at Fort Xxxx State University and date of last promotion 7. Prior service at other institution 8. Departmental and institutional service: 1) Since last promotion; 2) Other [See Part 5(F) (vii)] 9. Scholarly submissions, publications, and presentations: 1) Since last promotion; 2) Other [See Part 5(F) (vi)] 10. Summary of research grants received since last promotion 11. Honors and distinctions: 1) Since last promotion; 2) Other 12. Community service: 1) Since last promotion; 2) Other [See Part 5 (F) (vii)] v. Evidence of teaching activities and excellence. 1. A chart summarizing course information for all of the candidate's classes since the last promotion or at least the last three years. The chart should indicate course level, the number of students enrolled and grade distribution (A - 12%, B - 27% etc.). Syllabi for at least two courses of the most recent semester should be included. The candidate should keep copies of all syllabi in one’s office, or available on-line, and be prepared to make them available should any level of review ask to see them. 2. Student ratings are only one source of data regarding the candidate's teaching skills. It is the responsibility of the candidate to include other sources of validation as deemed appropriate by the candidate and the department Chair. Items "a." through "c." listed below must be included in the candidate's promotion file; item "

Promotion File Format. A. Promotion files submitted via hard copy will consist of a single three ring binder notebook, no more than 2 inches thick. Files may also be submitted via electronic portfolio process. B. All publications of the candidate need not be submitted as a part of the file, but a representative sample is required. For the service category, meetings attended shall be listed, but actual meeting announcements shall not be included. C. Exceptions to the one notebook limit should be explained in the department Chair's letter of recommendation. D. The promotion file emphasis should be on quality and not quantity. E. Although the aesthetic appearance of the promotion file is not paramount, the file represents the candidate and consequently aesthetic cannot be ignored by those evaluating the candidate 's file. F. The format indicated below shall be utilized in preparation of the candidate 's promotion file. (In exceptional cases, the candidate, in consultation with the immediate supervisor, may substitute other documentation related to the specific nature of one's employment.) i. A statement by the candidate: This would normally be the last item the candidate prepares before submitting the promotion file to the department Chair. This statement should clearly state the candidate's qualifications for the promotion and focus attention on the unique strengths and credentials of the candidate. In addition, the statement should stress the activities and accom- plishments of the candidate since the last promotion. The candidate should recognize that members of the various committees might not be entirely familiar with the candidate's particular academic field or emphasis. It is to the advantage of the candidate to explain the significance of his/her contributions or accomplishments to his or her selected field of emphasis. An a candidate might, for example, comment on the relative importance of an exhibit in a gallery or on the professional reputation of a journal that features the candidate's work. A new statement must be prepared each year that the candidate is considered for promotion. ii. List of departmental/unit criteria for promotion. iii. The following recommendations; depending on the stage of review. 1. The departmental promotion committee’s recommendation. 2. The department Chair's recommendation. 3. The college promotion committee's recommendation. 4. Xxxx’x recommendation. 5. The university promotion committee’s recommendation 6. The Xxxxxxx'x recommendation. 7. Statements of responsibilities negotiated between the candidate and the Chair for the years under consideration. iv. Vita 1. Personal information 2. Education 3. Areas of expertise within a discipline 4. Courses taught since last promotion 5. Other 6. Date of appointment to the faculty at Fort Xxxx State University and date of last promotion 7. Prior service at other institutionemployment 8. Departmental and institutional service: 1) Since last promotion; 2) Other [See Part 5(F) (vii)] 9. Scholarly submissions, publications, and presentations: 1) Since last promotion; 2) Other [See Part 5(F) (vi)] 10. Summary of research grants received since last promotion 11. Honors and distinctionsdistinctions and certifications: 1) Since last promotion; 2) Other 12. Community National, regional, and community service: 1) Since last promotion; 2) Other [See Part 5 (F) (vii)] 13. Professional service and affiliations, consulting (distinguish between for pay or as service) v. Evidence of teaching activities and excellence. 1. A chart summarizing course information for all of the candidate's classes since the last promotion or at least the last three years. The chart should indicate course level, the number of students enrolled and grade distribution (A - 12%, B - 27% etc.). Syllabi for at least two courses of the most recent semester should be included. The candidate should keep copies of all syllabi in one’s office, or available on-line, and be prepared to make them available should any level of review ask to see them. 2. Student ratings course evaluations are only one source of data regarding the candidate's teaching skills. It is the responsibility of the candidate to include other sources of validation as deemed appropriate by the candidate and the department Chair. Items "a." Items a. through "c." listed below must be included in the candidate's promotion file; item "

Promotion File Format. A. Promotion files will consist of a single three ring binder notebook, notebook no more than 2 inches thick. B. All publications of the candidate applicant need not be submitted as a part of the file, but a representative sample is required. For the service category, meetings attended shall be listed, but actual meeting announcements shall not be included. C. Exceptions to the one notebook limit should be explained in the department Chair's letter of recommendation. D. The promotion file emphasis should be on quality and not quantity. E. Although the aesthetic appearance of the promotion file is not paramount, the file represents the candidate applicant and consequently aesthetic cannot be ignored by those evaluating the candidate applicant's file. F. The format indicated below shall be utilized in preparation of the candidate applicant's promotion file. (In exceptional cases, the candidate, in consultation with the immediate supervisor, may substitute other documentation related to the specific nature of one's employment.) i. A statement by the candidateapplicant: This would normally be the last item the candidate applicant prepares before submitting the promotion file to the department Chair. This statement should clearly state the candidateapplicant's qualifications for the promotion and focus attention on the unique strengths and credentials of the candidateapplicant. In addition, the statement should stress the activities and accom- plishments accomplishments of the candidate applicant since the last promotion. The candidate applicant should recognize that members of the various committees might not be entirely familiar with the candidateapplicant's particular academic field or emphasis. It is to the advantage of the candidate applicant to explain the significance of his/her contributions or accomplishments to his or her selected field of emphasis. An a candidate applicant might, for example, comment on the relative importance of an exhibit in a gallery or on the professional reputation of a journal that features the candidateapplicant's work. A new statement must be prepared each year that the candidate applicant is considered for promotion. ii. List of departmental/unit criteria for promotion. iii. The following recommendations; depending on the stage of review. 1. The departmental promotion committee’s recommendation. 2. The department Chair's recommendation. 3. The college promotion committee's recommendation. 4. Xxxx’x recommendation. 5. The university promotion committee’s recommendation 6. The Xxxxxxx'x recommendation. 7. Statements of responsibilities negotiated between the candidate applicant and the Chair for the years under consideration. iv. Vita 1. Personal information 2. Education 3. Areas of expertise within a discipline 4. Courses taught since last promotion 5. Other 6. Date of appointment to the faculty at Fort Xxxx State University and date of last promotion 7. Prior service at other institution 8. Departmental and institutional service: 1) Since last promotion; 2) Other [See Part 5(F) (vii)] 9. Scholarly submissions, publications, and presentations: 1) Since last promotion; 2) Other [See Part 5(F) (vi)] 10. Summary of research grants received since last promotion 11. Honors and distinctions: 1) Since last promotion; 2) Other 12. Community service: 1) Since last promotion; 2) Other [See Part 5 (F) (vii)] v. Evidence of teaching activities and excellence. 1. A chart summarizing course information for all of the candidateapplicant's classes since the last promotion or at least the last three years. The chart should indicate course level, the number of students enrolled and grade distribution (A - 12%, B - 27% etc.). Syllabi for at least two courses of the most recent semester should be included. The candidate applicant should keep copies of all syllabi in one’s office, or available on-line, and be prepared to make them available should any level of review ask to see them. 2. Student ratings are only one source of data regarding the candidateapplicant's teaching skills. It is the responsibility of the candidate applicant to include other sources of validation as deemed appropriate by the candidate applicant and the department Chair. Items "a." through "c." listed below must be included in the candidateapplicant's promotion file; item "