Common use of Provider Determinations Clause in Contracts

Provider Determinations. a. Not every activity assignment/referral to training might be the right fit for every participant. As such, districts are required per federal regulations at 7 CFR 273.7(c)(18) to have procedures in place for when a provider/contractor determines an individual is not a good fit for a particular activity or program they are referred or assigned to. This is called the provider determination process. Please describe the district process below. Include in the description the district process for screening individuals prior to referral to a provider, the procedures providers follow to communicate information related to provider determinations with the district, the procedures workers follow to communicate information related to provider determinations with the client, and the procedures for documenting provider determinations. Individuals are assessed before referral to programming. SNAP E & T providers are verbally informed that they have 10-days to notify the district if a participant is not a good fit for the program. This can be verbally or in writing. The Employment Counselor discusses the reason with the provider to determine the appropriate next step. Xxxxxxxxx will inform the participant within 10 days of receiving this information. The information is documented in the individual's file. The Employment Counselor will explain to the participant what the provider determination indicated, and the next steps needed. The individual is reassessed and physical, mental health and learning ability are reviewed as relevant. b. Described below is the district process for informing providers of their authority and responsibility to determine if an individual is not a good fit for a particular activity or program: This is done verbally when a participant is referred. The employment counselor follows up with the participant and agency within the first week to assist with success and resolve barriers. c. Described below is the district process for provider oversight to ensure that provider determinations are not unfair or used to discriminate against protected classes: The Employment Counselor follows up with the participant and agency within the first week to assist with success and resolve barriers.

Provider Determinations. a. Not every activity assignment/referral to training might be the right fit for every participant. As such, districts are required per federal regulations at 7 CFR 273.7(c)(18) to have procedures in place for when a provider/contractor determines an individual is not a good fit for a particular activity or program they are referred or assigned to. This is called the provider determination process. Please describe the district process below. Include in the description the district process for screening individuals prior to referral to a provider, the procedures providers follow to communicate information related to provider determinations with the district, the procedures workers follow to communicate information related to provider determinations with the client, and the procedures for documenting provider determinations. Individuals are assessed before referral All non-exempt individuals complete an assessment which is done with person-centered approach to programmingassess the persons education level, including literacy and English language proficiency, basic skills proficiency, childcare and other supportive service needs, skills and prior work experience, prior participation in education and training, training and vocational interests as well as any individual or family circumstances such as the special needs of a child to help identify appropriate assignment of activities. SNAP E & T providers are verbally informed Should a provider determine that a placement is not appropriate, they have 10-days would contact the agency to notify the district if a participant is not a good fit for the program. This can be verbally or in writingthem of their concerns. The Senior Employment Counselor discusses the reason Specialist with have a discussion with the provider around their concerns and determine if there are any accommodations, we could assist with that would make the assignment more appropriate. If no accommodations could be made, the Senior ES would discuss with the Employment worker and arrangements would be made to determine reassign the appropriate next step. Xxxxxxxxx will inform the participant within 10 days of receiving this information. The information is documented individual to a different activity and document in the individual's filecase record. The If appropriate, the Employment Counselor will explain worker would discuss with the individual the reason for reassignment and work with them on any barriers that may need to the participant what the provider determination indicated, and the next steps needed. The individual is reassessed and physical, mental health and learning ability are reviewed as relevantbe addressed. b. Described below is the district process for informing providers of their authority and responsibility to determine if an individual is not a good fit for a particular activity or program: This is done verbally when a participant is referred. The employment counselor follows up with the participant and agency within the first week to assist with success and resolve barriers.: c. Described below is the district process for provider oversight to ensure that provider determinations are not unfair or used to discriminate against protected classes: The Employment Counselor follows up with An ES goes out to the sites biweekly to obtain timesheets, get info on progress of each participant and agency within the first week to assist address any issues. The Supv also calls immediately with success any immediate concerns. Senior Employment staff will provide oversight and resolve barriershave discussion with providers regarding any concerns that should arise regarding placement of individuals.

Provider Determinations. a. Not every activity assignment/referral to training might be the right fit for every participant. As such, districts are required per federal regulations at 7 CFR 273.7(c)(18) to have procedures in place for when a provider/contractor determines an individual is not a good fit for a particular activity or program they are referred or assigned to. This is called the provider determination process. Please describe the district process below. Include in the description the district process for screening individuals prior to referral to a provider, the procedures providers follow to communicate information related to provider determinations with the district, the procedures workers follow to communicate information related to provider determinations with the client, and the procedures for documenting provider determinations. Individuals are assessed before referral The district screens individuals at assessment as well as each client contact to programming. SNAP E & T determine referrals to appropriate providers are verbally informed that they have 10-days to notify based on their education/employment history, skills and the district if a participant is not a good fit for the program. This can be verbally or goals set forth in writingtheir Employment Plan. The Employment Counselor discusses the reason district gathers information from providers regarding their target populations and information regarding any potential restrictions before making a referral. Providers have screening processes that determine whether an individual is appropriate for their site as well. Providers communicate with the local district regarding provider determinations via telephone and/or email. Staff communicate with clients via telephone, US Mail and/or face to determine the appropriate next stepface. Xxxxxxxxx will inform the participant within 10 days of receiving this information. The information Information regarding provider determinations is documented in the individual's file. The Employment Counselor will explain to the participant what the provider determination indicated, case file and the next steps needed. The individual is reassessed and physical, mental health and learning ability are reviewed as relevantWTWCMS. b. Described below is the district process for informing providers of their authority and responsibility to determine if an individual is not a good fit for a particular activity or program: This is done verbally when a participant is referredProviders are informed at initial contact by telephone, email, US Mail or face to face contact. The employment counselor follows up local district develops a referral process with its providers and maintains an open line of communication in the participant and agency within the first week event that an individual is found not to assist with success and resolve barriersbe a good fit for a particular activity or program. c. Described below is the district process for provider oversight to ensure that provider determinations are not unfair or used to discriminate against protected classes: District staff meet with providers to ascertain the parameters of their agency/program and what situations/circumstances may be a poor fit or are beyond the scope of what they can accommodate. The Employment Counselor follows district makes every effort to avoid referring a participant who screen outside the parameters ( for example, registered sex offenders would not be assigned a work activity at a school). If a provider reports that they are not willing to accept or continue as an assigned activity for any referred individual, district staff would review the documented reasons as to why, and follow up with the participant provider as needed to ensure that all determinations are fair and agency within the first week not used to assist with success and resolve barriersdiscriminate against protected classes.

Provider Determinations. a. Not every activity assignment/referral to training might be the right fit for every participant. As such, districts are required per federal regulations at 7 CFR 273.7(c)(18) to have procedures in place for when a provider/contractor determines an individual is not a good fit for a particular activity or program they are referred or assigned to. This is called the provider determination process. Please describe the district process below. Include in the description the district process for screening individuals prior to referral to a provider, the procedures providers follow to communicate information related to provider determinations with the district, the procedures workers follow to communicate information related to provider determinations with the client, and the procedures for documenting provider determinations. All individuals complete an employment assessment with a case manager discussing any interests, goals, education and possible medical and/or physical limitations, drug and alcohol issues and other barriers such as criminal record. Individuals are assessed before referral to programming. SNAP E & T providers are verbally informed who state that they have 10limitations in regards to physical or mental health are given a LDSS-4526 form to take to their Doctor. If they are not linked with a Doctor then DSS refers them to IMA for the evaluation as our contract agency for these services. If a client reports that they are needed in the home to care for someone then a needed in the home statement would be given.. If they report D&A issues they are referred to IMA for an evaluation. Once received, documentation is reviewed by CM and/or supervisor to determine if exempt from activities, or non-days to notify the district exempt. Once a determination has been made if a participant client is deemed non-exempt the individual is then referred to our contracted agency, Career Systems Development (CSD) for an appropriate activity placement. When DSS refers a client over to be linked with work activities a coversheet is given that states any limitations and/or barriers they may have. Based on the information CSD receives they place the client at a worksite that best fits the needs and limitations for the client. The client completes an interview with the worksite and is either accepted or declined for placement. If the providing agency determines the individual is not a good fit for fit, they report back to CSD who then reports back to the programassigned CM, the individual is notified and discussions are held to see if there is a more appropriate activity or provider available. This can be verbally or in writing. The Employment Counselor discusses the reason CSD staff work closely with the provider client, providing agency, and CM to determine the appropriate next stepensure a seamless transition to a different providing agency and/or activity. Xxxxxxxxx will inform the participant within 10 days of receiving this information. The All information is documented in the individual's file. The Employment Counselor will explain to the participant what the provider determination indicated, WTWCMS and the next steps needed. The individual is reassessed and physical, mental health and learning ability are reviewed as relevantvia email with CMs. b. Described below is the district process for informing providers of their authority and responsibility to determine if an individual is not a good fit for a particular activity or program: This is done verbally when a participant is referredCSD locates and secures all participating providers as an agent of the county, using the DSS worksite agreement template. During the contract/worksite development, the need for worksites and provider responsibilities are reviewed in great detail and importance. CSD staff maintain ongoing relationships with all participating providers. CSD completes worksite agreement renewals as needed. The employment counselor follows up with renewal process includes a review of the participant worksite agreement, program expectations, and agency within a review orientation. When a worksite agreement is being completed for the first week to assist time, the worksite agreement is reviewed in detail, a comprehensive orientation is conducted, and contact information is highlighted. Consistent and timely feedback is requested and encouraged with success a coordinated goal of positive experiences and resolve barriersoutcomes. During the orientation, the following topics are covered: program goals, provider expectations, CSD expectations, DSS expectations, required paperwork review including time sheet completion and submittal, conflict resolution process, and program contacts. Additionally, CSD develops and provides a Worksite Newsletter monthly. The Worksite Newsletter provides important dates for required actions during the upcoming month such as time sheet due dates and observed holidays. The Worksite Newsletter also provides work readiness development topics and tips as well as CSD staff contact information. c. Described below is the district process for provider oversight to ensure that provider determinations are not unfair or used to discriminate against protected classes: The Employment Counselor follows up Providers report to CSD any issues with DSS individuals placed with them. CSD gathers the information, shares with the participant assigned DSS Employment worker. Consistent and agency within timely feedback is stressed with every participating provider throughout their participation. CSD confirms the first week need for such feedback to ensure that CSD staff can assist with any conflict resolution needs and or issues sooner rather than later. It is explained that the goal is to ¿set clients up for success¿ and the only way that this can occur is if CSD knows about situations and can then provide assistance as appropriate. Developing work readiness skills is a process and takes time. CSD staff stress that clients may struggle at times during this process but that CSD staff is there to assist the participating provider to ultimately result in a successful experience for clients and participating providers. Further, CSD documents all information is WTWCMS and via email with success and resolve barriersCMs.

Provider Determinations. a. Not every activity assignment/referral to training might be the right fit for every participant. As such, districts are required per federal regulations at 7 CFR 273.7(c)(18) to have procedures in place for when a provider/contractor determines an individual is not a good fit for a particular activity or program they are referred or assigned to. This is called the provider determination process. Please describe the district process below. Include in the description the district process for screening individuals prior to referral to a provider, the procedures providers follow to communicate information related to provider determinations with the district, the procedures workers follow to communicate information related to provider determinations with the client, and the procedures for documenting provider determinations. Individuals are assessed before referral The TA/Employment worker will "screen" as they conduct the assessment interview and develop an individualized employment plan with each client. Referrals to programming. SNAP E & T providers are verbally informed made by the worker and go through the Social Welfare Manager and Assistant director after the clients individual detailed goals are created and a provider is found to be a good fit based on those goals and the program offerings. Regular meetings are held that they have 10-days include the service provider staff/contract agencies and the TA/Employment workers and supervisors to notify evaluate the district if a participant client's progress, share information, and make any necessary adjustments. During these meetings, it may be discovered that there is an issue and the provider program is not a good fit for the program. This can be verbally or in writingclient. The TA/Employment Counselor discusses the reason worker would follow-up with the provider to determine the appropriate next step. Xxxxxxxxx will inform the participant within 10 days client and notify of receiving this information. The information is documented any change in the individual's file. The Employment Counselor will explain provider and changes would then be made to the participant what client's Employment Plan. A detailed case note would be entered in WTWCMS by the provider determination indicated, and TA/Employment worker on the next steps needed. The individual is reassessed and physical, mental health and learning ability are reviewed meetings as relevantwell as any follow-up notifications to the client or changes made to the provider. b. Described below is the district process for informing providers of their authority and responsibility to determine if an individual is not a good fit for a particular activity or program: This is done verbally when a participant is referredThe TA director has regular contact with the contract providers to discuss any barriers they encounter in meeting the contract goals, including any client issues. The employment counselor follows up with the participant and agency within the first week to assist with success and resolve barriersproviders would not declare a client unfit for their program until they have provided good cause for this. c. Described below is the district process for provider oversight to ensure that provider determinations are not unfair or used to discriminate against protected classes: The Employment Counselor follows up with TA Director monitors the participant and agency within contract agencies through regular email/phone communication, formal meetings, as well as yearly or more site visits to the first week to assist with success and resolve barriersprovider sites. The TA Director is informed of any issues or of the possibility that a client may be unfit for a particular program before any action is taken by the provider.

Provider Determinations. a. Not every activity assignment/referral to training might be the right fit for every participant. As such, districts are required per federal regulations at 7 CFR 273.7(c)(18) to have procedures in place for when a provider/contractor determines an individual is not a good fit for a particular activity or program they are referred or assigned to. This is called the provider determination process. Please describe the district process below. Include in the description the district process for screening individuals prior to referral to a provider, the procedures providers follow to communicate information related to provider determinations with the district, the procedures workers follow to communicate information related to provider determinations with the client, and the procedures for documenting provider determinations. Individuals The district and its contractors discuss local activities that are assessed before referral available to programmingassist an individual in meeting his/her goals. SNAP E & T providers are verbally informed that they have 10-days At this meeting the decision is made between the Assessor and the individual what activity seems appropriate to notify the district if a participant is not a good fit for the program. This can be verbally or in writingperson's success. The Employment Counselor discusses Assessor will review the reason Providers requirements and ensure the individual is aware of requirements and all providers requirements are met. Once a provider determination is determined to be accurate agency will schedule an assessment with the provider individual, re-review goals and ways to determine achieve those goals using updated skills learned (if applicable) and this experience to engage with a different program that will still assist with the appropriate next step. Xxxxxxxxx will inform the participant within 10 days of receiving this information. The information is documented in the individual's file. The Employment Counselor will explain to the participant what the provider determination indicated, and the next steps needed. The individual is reassessed and physical, mental health and learning ability are reviewed as relevantindividual¿s goal attainment. b. Described below is the district process for informing providers of their authority and responsibility to determine if an individual is not a good fit for a particular activity or program: This is done verbally when Depending on the activity a participant is referredprovider could be a contracted provider, a provider that would enter into a memorandum of understanding or other. The employment counselor follows up Contracted providers and those entering into MOU's will have the information spelled out in their documentation. Other providers will receive this information either in an in-person orientation or via phone or email of the requirements of being a provider site. Providers are given access to phone/emails/computer systems to communicate with the participant us regarding provider determinations, verification on information and agency within the first week to assist with success and resolve barriersattendance reporting. c. Described below is the district process for provider oversight to ensure that provider determinations are not unfair or used to discriminate against protected classes: The Employment Counselor follows up with the participant Agency staff as well as contractors will conduct at least annually scheduled and agency within the first week unscheduled visits. During these visits we will review documentation from provider to assist with success and resolve barriersensure a well-documented participation history including any issues/concerns. During these visits we will also talk to participants regarding successes, challenges to ensure accuracy of information being received. We will include this qualitative information during our review of any provider determinations that may occur.

Provider Determinations. a. Not every activity assignment/referral to training might be the right fit for every participant. As such, districts are required per federal regulations at 7 CFR 273.7(c)(18) to have procedures in place for when a provider/contractor determines an individual is not a good fit for a particular activity or program they are referred or assigned to. This is called the provider determination process. Please describe the district process below. Include in the description the district process for screening individuals prior to referral to a provider, the procedures providers follow to communicate information related to provider determinations with the district, the procedures workers follow to communicate information related to provider determinations with the client, and the procedures for documenting provider determinations. Individuals are assessed before referral When referring a client to programminga work activity, the caseworkers and job developer take into consideration a person's skills, limitation and preferences. SNAP E & T providers are verbally informed that they have 10-days to When a provider has concerns or does not think a client is appropriate the provider must notify the district if a participant is not a good fit for of their determination within 10 days of making the program. This can determination and the client must be verbally or in writinginformed by the district of the determination within 10 days of the provider notifying the district of the determination. The Employment Counselor discusses worker will discuss the reason concerns with the provider site and write a detailed case note in WTWCMS. The worker will then reach out to the client to discuss the feedback from the site and determine the appropriate next step. Xxxxxxxxx will inform the participant within 10 days of receiving this information. The information is documented in the individual's file. The Employment Counselor will explain to the participant what the provider determination indicated, and the next steps needed. The individual is reassessed and physical, mental health and learning ability are reviewed as relevant. b. Described below is the district process for informing providers of their authority and responsibility to determine if an individual is not a good fit for a particular activity or program: This is done verbally when a participant is referredThe Employment Unit has good working relationships with agencies that clients are referred to for activities. The employment counselor follows up agencies we work with the participant and agency within the first week have been verbally notified of their responsibility to assist with success and resolve barriersdetermine if someone is not a good fit for their program. c. Described below is the district process for provider oversight to ensure that provider determinations are not unfair or used to discriminate against protected classes: The Employment Counselor follows up district works closely with providers to make appropriate referrals. The Job Developer works closely with Work Experience site. If it was determined that a work site was treating clients unfairly or discriminating against them the participant site would no longer be used and agency within the first week to assist with success and resolve barriersappropriate measures would be taken.

Provider Determinations. a. Not every activity assignment/referral to training might be the right fit for every participant. As such, districts are required per federal regulations at 7 CFR 273.7(c)(18) to have procedures in place for when a provider/contractor determines an individual is not a good fit for a particular activity or program they are referred or assigned to. This is called the provider determination process. Please describe the district process below. Include in the description the district process for screening individuals prior to referral to a provider, the procedures providers follow to communicate information related to provider determinations with the district, the procedures workers follow to communicate information related to provider determinations with the client, and the procedures for documenting provider determinations. Individuals During the assessment interview, education, skills and interest of an individual are assessed before referral evaluated to programmingdetermine if the individual is appropriate to participate in a particular activity or program. SNAP E & T providers are verbally informed that they have 10-days A Referral is sent to notify the district if a participant provider indicating required work activity and participants demographics. If individual is determined to not be a good fit for by the program. This can be verbally or in writing. The Employment Counselor discusses the reason with provider, the provider contacts the work compliance unit who reviews and accesses the circumstances and and notifies the client of the need to determine the appropriate next step. Xxxxxxxxx will inform the participant within 10 days of receiving this information. The information is documented in the individual's file. The Employment Counselor will explain be reassessed/reassigned to the participant what the provider determination indicated, and the next steps needed. The individual is reassessed and physical, mental health and learning ability are reviewed as relevantan activity. b. Described below is the district process for informing providers of their authority and responsibility to determine if an individual is not a good fit for a particular activity or program: This is done verbally when a participant is referredThe Work Compliance Unit maintains regular communication with providers. The employment counselor follows up Bi-weekly district staff communicate with the participant and agency within provider to discusses the first week participants progress in the activity to assist with success and resolve barriersensure a continued good fit. c. Described below is the district process for provider oversight to ensure that provider determinations are not unfair or used to discriminate against protected classes: The Employment Counselor follows up Yearly, the department executes a Worksite Agreement to ensure each provider acts in accordance with all provisions of applicable law and regulations. This agreement ensures that no provider will discriminate and provides adequate supervision to ensure the participant safety and agency within the first week fair treatment of all participants. District staff conduct site visits to assist with success and resolve barriersensure compliance.