Proxy Materials/Voting Sample Clauses
The Proxy Materials/Voting clause governs the distribution of proxy materials and the process by which shareholders or members may vote on corporate matters, often in situations where they cannot attend meetings in person. Typically, this clause outlines the procedures for sending out proxy statements, the deadlines for submitting votes, and the methods by which votes can be cast, such as by mail, electronic means, or through designated representatives. Its core function is to ensure that all eligible parties have a fair and organized opportunity to participate in decision-making, thereby promoting transparency and effective corporate governance.
Proxy Materials/Voting. The Insurance Company will distribute all proxy material furnished by the Funds to the extent required by Applicable Law. For so long as the SEC interprets the 1940 Act to require pass-through voting by insurance companies whose separate accounts are registered as investment companies under the 1940 Act (“Registered Separate Accounts”), the Insurance Company shall vote shares of the Funds held in Registered Separate Accounts at shareholder meetings of the Funds in accordance with instructions timely received by the Insurance Company (or its designated agent) from owners of Contracts funded by such Registered Separate Accounts having a voting interest in the Funds. The Insurance Company shall vote shares of the Funds held in Registered Separate Accounts that are attributable to the Contracts as to which no timely instructions are received, as well as shares held in such Registered Separate Account that are not attributable to the Contracts and owned beneficially by the Insurance Company (resulting from charges against the Contracts or otherwise), in the same proportion as the votes cast by owners of the Contracts funded by the Registered Separate Account having a voting interest in the Funds from whom instructions have been timely received. The Insurance Company shall vote shares of the Funds held in its general account or in any Separate Account that is not registered under the 1940 Act, if any, in its discretion.
Proxy Materials/Voting. In the event of a proxy solicitation by a Fund, the mailing of the proxy materials, and the related tabulation of the results, will be coordinated and paid for by the Fund. In order to assist the Fund in this process, the Insurance Company will provide to the Fund or its designated representative, at the Insurance Company’s own expense, adequate electronic files so that the Fund may make proper solicitations of Contractholders. The electronic files will be in a mutually acceptable format and will contain Contractholder information, mailing information, and the number of shares of each applicable Fund in which each Contractholder has an interest on the record date. For so long as the SEC interprets the 1940 Act to require pass-through voting by insurance companies whose separate accounts are registered as investment companies under the 1940 Act (“Registered Separate Accounts”), the Insurance Company shall vote shares of the Funds held in Registered Separate Accounts at shareholder meetings of the Funds in accordance with instructions timely received by the Insurance Company (or its designated agent) from owners of Contracts funded by such Registered Separate Accounts having a voting interest in the Funds. The Insurance Company shall vote shares of the Funds held in Registered Separate Accounts that are attributable to the Contracts as to which no timely instructions are received, as well as shares held in such Registered Separate Account that are not attributable to the Contracts and owned beneficially by the Insurance Company (resulting from charges against the Contracts or otherwise), in the same proportion as the votes cast by owners of the Contracts funded by the Registered Separate Account having a voting interest in the Funds from whom instructions have been timely received. The Insurance Company shall vote shares of the Funds held in its general account or in any Separate Account that is not registered under the 1940 Act, if any, in its discretion.
Proxy Materials/Voting. The Sub-Administrator shall address and mail to Participants and/or Plan representatives all reports to shareholders, dividend and distribution notices, and proxy material for each of the Fund’s meetings of shareholders as required by applicable law. In connection with meetings of shareholders, the Sub-Administrator or its designated agent shall prepare, as appropriate, Participant lists with respect to Participants; mail, and certify as to the mailing of, proxy materials; process and tabulate returned proxy cards; report on proxies voted prior to meetings; and certify Shares voted at meetings. For so long as the SEC interprets the 1940 Act to require pass-through voting by insurance companies whose separate accounts are registered as investment companies under the 1940 Act (“Registered Separate Accounts”), the Sub-Administrator shall vote shares of the Funds held in Registered Separate Accounts at shareholder meetings of the Funds in accordance with instructions timely received by the Sub-Administrator (or its designated agent) from owners of Contracts funded by such Registered Separate Accounts having a voting interest in the Funds. The Sub-Administrator shall vote shares of the Funds held in Registered Separate Accounts that are attributable to the Contracts as to which no timely instructions are received, as well as shares held in such Registered Separate Account that are not attributable to the Contracts and owned beneficially by the Sub-Administrator (resulting from charges against the Contracts or otherwise), in the same proportion as the votes cast by owners of the Contracts funded by the Registered Separate Account having a voting interest in the Funds from whom instructions have been timely received. The Sub-Administraotr shall vote shares of the Funds held in its general account or in any Separate Account that is not registered under the 1940 Act, if any, in its discretion.
Proxy Materials/Voting. The Insurance Company will distribute all proxy material furnished by the Funds to the extent required by Applicable Law. For so long as the SEC interprets the 1940 Act to require pass-through voting by insurance companies whose separate accounts are registered as investment companies under the 1940 Act (“Registered Separate Accounts”), the Insurance Company shall vote shares of the Funds held in Registered Separate Accounts at shareholder meetings of the Funds in accordance with instructions timely received by the Insurance Company (or its designated agent) from owners of Contracts funded by such Registered Separate Accounts having a voting interest in the Funds. The Company reserves the right to vote Fund shares held in any segregated asset account in its own right, to the extent permitted by law. The Insurance Company shall vote all shares of the Funds held in Registered Separate Accounts that are attributable to the Contracts.