Common use of PUBLIC RECORD LAW Clause in Contracts

PUBLIC RECORD LAW. The School Board of Pinellas County, Florida (the “Board”), is a public agency subject to Chapter 119, Florida Statutes. Effective July 1, 2013, the Florida Legislature enacted §119.0701. This statute requires that all contractors shall comply with Florida’s public record laws with respect to services performed on behalf of the Board. Specifically, the statute requires that contractors: i. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. ii. Provide the public with access to public records on the same terms and conditions that a public agency would provide the records and at a cost that does not exceed the cost provided by Chapter 119 of the Florida Statutes or as otherwise provided by law. iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. iv. Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Board in a format that is compatible with the information technology systems of the Board.

PUBLIC RECORD LAW. The School Board of Pinellas County, Florida (the “BoardOwner”), is a public agency subject to Chapter 119, Florida Statutes. Effective July 1, 2013, the Florida Legislature enacted §119.0701. This statute requires that all contractors shall comply with Florida’s public record laws with respect to services performed on behalf of the BoardOwner. Specifically, the statute requires that contractors: i. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. ii. Provide the public with access to public records on the same terms and conditions that a public agency would provide the records and at a cost that does not exceed the cost provided by Chapter 119 of the Florida Statutes or as otherwise provided by law. iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. iv. Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Board Owner in a format that is compatible with the information technology systems of the BoardOwner.

PUBLIC RECORD LAW. The School Board of Pinellas County, Florida (the “Board”), is a public agency subject to Chapter 119, Florida Statutes. Effective July 1, 2013, the Florida Legislature enacted §119.0701. This statute requires that all contractors including Design Professionals shall comply with Florida’s public record laws with respect to services performed on behalf of the Board. Specifically, the statute requires that contractors: i. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. ii. Provide the public with access to public records on the same terms and conditions that a public agency would provide the records and at a cost that does not exceed the cost provided by Chapter 119 of the Florida Statutes or as otherwise provided by law. iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. iv. Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Board in a format that is compatible with the information technology systems of the Board.

PUBLIC RECORD LAW. The School Board of Pinellas County, Florida (the “Board”), is a public agency subject to Chapter 119, Florida Statutes. Effective July 1, 2013, the Florida Legislature enacted §119.0701. This statute requires that all contractors shall comply with Florida’s public record laws with respect to services performed on behalf of the FPDC Department or the Board. Specifically, the statute requires that contractors: i. Keep and maintain public records that ordinarily and necessarily would be required by the public agency in order to perform the service. ii. Provide the public with access to public records on the same terms and conditions that a public agency would provide the records and at a cost that does not exceed the cost provided by Chapter 119 of the Florida Statutes or as otherwise provided by law. iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. iv. Meet all requirements for retaining public records and transfer, at no cost, to the public agency all public records in possession of the contractor upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the Board in a format that is compatible with the information technology systems of the Board.