Common use of Public Records Access Clause in Contracts

Public Records Access. X. Xxxxxxx shall comply with Florida Public Records law under Chapter 119, F.S. Records made or received in conjunction with this Agreement are public records under Florida law, as defined in Section 119.011(12), F.S. Grantee shall keep and maintain public records required by the Department to perform the services under this Agreement. B. This Agreement may be unilaterally canceled by the Department for refusal by the Grantee to either provide to the Department upon request, or to allow inspection and copying of all public records made or received by the Grantee in conjunction with this Agreement and subject to disclosure under Chapter 119, F.S., and Section 24(a), Article I, Florida Constitution. C. If Grantee meets the definition of “Contractor” found in Section 119.0701(1)(a), F.S.; [i.e., an individual, partnership, corporation, or business entity that enters into a contract for services with a public agency and is acting on behalf of the public agency], then the following requirements apply: i. Pursuant to Section 119.0701, F.S., a request to inspect or copy public records relating to this Agreement for services must be made directly to the Department. If the Department does not possess the requested records, the Department shall immediately notify the Grantee of the request, and the Grantee must provide the records to the Department or allow the records to be inspected or copied within a reasonable time. If Grantee fails to provide the public records to the Department within a reasonable time, the Grantee may be subject to penalties under s. 119.10, F.S. ii. Upon request from the Department’s custodian of public records, Grantee shall provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. iii. Grantee shall identify and ensure that all public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Grantee does not transfer the records to the Department. iv. Upon completion of the Agreement, Xxxxxxx shall transfer, at no cost to Department, all public records in possession of Grantee or keep and maintain public records required by the Department to perform the services under this Agreement. If the Grantee transfers all public records to the Department upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Grantee shall meet all applicable requirements for retaining public records. All records that are stored electronically must be provided to Department, upon request from the Department’s custodian of public records, in a format that is accessible by and compatible with the information technology systems of Department. D. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE DEPARTMENT’S CUSTODIAN OF PUBLIC RECORDS by telephone at (000) 000-0000, by email at xxxxxxxxx@xxx.xxxxx.xx.xx, or at the mailing address below:

Public Records Access. X. Xxxxxxx shall comply with Florida Public Records law under Chapter 119, F.S. Florida Statutes. Records made or received by Grantee in conjunction with this Agreement are public records under Florida law, as defined in Section 119.011(12), F.S. Grantee shall keep Florida Statutes, and maintain public records required by the Department to perform the services under this Agreementmust be kept and maintained in accordance therewith. B. This Agreement may be unilaterally canceled by the Department District for unlawful refusal by the Grantee to either provide allow public access to the Department upon requestall documents, papers, letters, or to allow inspection and copying of all public records other material made or received by the Grantee in conjunction with this Agreement and subject to disclosure under Chapter 119, F.S.Florida Statutes, and Section 24(a), Article I, Florida Constitution. C. If the Grantee meets the definition of “Contractor” found in Section 119.0701(1)(a), F.S.; Florida Statutes, [i.e., an individual, partnership, corporation, or business entity that enters into a contract for services with a public agency and is acting on behalf of the public agency], then the following requirements apply: i. Pursuant to Section 119.0701, F.S., In the event a request to inspect or copy public records relating to this Agreement for services must be is made directly to the Department. If District and the Department District does not possess the requested records, the Department shall immediately notify the Grantee of the request, and the Grantee must provide the records to the Department District or allow the records to be inspected or copied within a reasonable time. If Grantee fails to provide the public records to the Department District within a reasonable time, the Grantee may be subject to penalties under s. 119.10Chapter 119, F.S.Florida Statutes, or as otherwise provided by law. ii. Upon request from the DepartmentDistrict’s custodian of public records, Grantee shall provide the Department District with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. All records that are stored electronically must be provided to the District in a format that is compatible with current information systems. iii. Grantee shall identify and ensure that all public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Grantee does not transfer the records to the DepartmentDistrict. iv. Upon completion of the Agreement, Xxxxxxx Grantee shall transfer, at no cost to Departmentthe District, all public records in possession of Grantee or keep and maintain public records required by the Department District to perform the services under this Agreement. If the Grantee transfers all public records to the Department upon completion of the AgreementDistrict, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public record disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Grantee shall meet all applicable requirements for retaining public records. All records that are stored electronically must be provided to Department, upon request from the Department’s custodian of public records, in a format that is accessible by and compatible with the information technology systems of Department. D. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE DEPARTMENTDISTRICT’S CUSTODIAN OF PUBLIC RECORDS by telephone at (000) 000-0000, ; by email at xxxxxxxxx@xxx.xxxxx.xx.xxxxxxxxxxx@xxxxxxxx.xxx; or by mail at Northwest Florida Water Management District, or at the mailing address below:00 Xxxxx Xxxxxxxxxx Xxxxx, Xxxxxx, XX 00000.

Public Records Access. X. Xxxxxxx 1. Recipient shall comply with Florida Public Records law Law under Chapter 119, F.S. Records made or received in conjunction with this Agreement are public records under Florida law, as defined in Section Subsection 119.011(12), F.S. Grantee Recipient shall keep and maintain public records required by the Department to perform the services under this Agreement. B. 2. This Agreement may be unilaterally canceled by the Department for refusal by the Grantee Recipient to either provide to the Department upon request, or to allow inspection and copying of all public records made or received by the Grantee Recipient in conjunction with this Agreement and subject to disclosure under Chapter 119, F.S., and Article I, Section 24(a), Article I, Florida Constitution. C. 3. If Grantee Recipient meets the definition of “Contractor” found in Section Paragraph 119.0701(1)(a), F.S.; [i.e., an individual, partnership, corporation, or business entity that enters into a contract for services with a public agency and is acting on behalf of the public agency], then the following requirements apply: i. Pursuant to Section 119.0701, F.S., a request to inspect or copy public records relating to this Agreement for services must be made directly to the Department. If the Department does not possess the requested records, the Department shall immediately notify the Grantee Recipient of the request, and the Grantee Recipient must provide the records to the Department or allow the records to be inspected or copied within a reasonable time. If Grantee Recipient fails to provide the public records to the Department within a reasonable time, the Grantee Recipient may be subject to penalties under s. Section 119.10, F.S. ii. Upon request from the Department’s custodian of public records, Grantee Recipient shall provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida StatutesF.S., or as otherwise provided by law. iii. Grantee Recipient shall identify and ensure that all public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Grantee Recipient does not transfer the records to the Department. iv. Upon completion of the Agreement, Xxxxxxx Recipient shall transfer, at no cost to Department, all public records in possession of Grantee Recipient or keep and maintain public records required by the Department to perform the services under this Agreement. If the Grantee Recipient transfers all public records to the Department upon completion of the Agreement, the Grantee Recipient shall destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements. If the Grantee Recipient keeps and maintains public records upon completion of the Agreement, the Grantee Recipient shall meet all applicable requirements for retaining public records. All records that are stored electronically must be provided to the Department, upon request from the Department’s custodian of public records, in a format that is accessible by and compatible with the information technology systems of the Department. D. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE DEPARTMENT’S CUSTODIAN OF PUBLIC RECORDS by telephone at (000) 000-0000, by email at xxxxxxxxx@xxx.xxxxx.xx.xx, or at the mailing address below:

Public Records Access. X. Xxxxxxx A. Grantee shall comply with Florida Public Records law under Chapter 119, F.S. Records made or received in conjunction with this Agreement are public records under Florida law, as defined in Section 119.011(12), F.S. Grantee shall keep and maintain public records required by the Department to perform the services under this Agreement. B. This Agreement may be unilaterally canceled by the Department for refusal by the Grantee to either provide to the Department upon request, or to allow inspection and copying of all public records made or received by the Grantee in conjunction with this Agreement and subject to disclosure under Chapter 119, F.S., and Section 24(a), Article I, Florida Constitution. C. If Grantee meets the definition of “Contractor” found in Section 119.0701(1)(a), F.S.; [i.e., an individual, partnership, corporation, or business entity that enters into a contract for services with a public agency and is acting on behalf of the public agency], then the following requirements apply: i. Pursuant to Section 119.0701, F.S., a request to inspect or copy public records relating to this Agreement for services must be made directly to the Department. If the Department does not possess the requested records, the Department shall immediately notify the Grantee of the request, and the Grantee must provide the records to the Department or allow the records to be inspected or copied within a reasonable time. If Grantee fails to provide the public records to the Department within a reasonable time, the Grantee may be subject to penalties under s. 119.10, F.S. ii. Upon request from the Department’s custodian of public records, Grantee shall provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. iii. Grantee shall identify and ensure that all public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Grantee does not transfer the records to the Department. iv. Upon completion of the Agreement, Xxxxxxx Grantee shall transfer, at no cost to Department, all public records in possession of Grantee or keep and maintain public records required by the Department to perform the services under this Agreement. If the Grantee transfers all public records to the Department upon completion of the Agreement, the Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements. If the Grantee keeps and maintains public records upon completion of the Agreement, the Grantee shall meet all applicable requirements for retaining public records. All records that are stored electronically must be provided to Department, upon request from the Department’s custodian of public records, in a format that is accessible by and compatible with the information technology systems of Department. D. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE DEPARTMENT’S CUSTODIAN OF PUBLIC RECORDS by telephone at (000) 000-0000, by email at xxxxxxxxx@xxx.xxxxx.xx.xx, or at the mailing address below:

Public Records Access. X. Xxxxxxx shall 1. Recipients must comply with Florida Public Records law Law under Chapter 119, F.S. Records made or received in conjunction with this Agreement are public records under Florida law, as defined in Section Subsection 119.011(12), F.S. Grantee shall Recipients must keep and maintain public records required by the Department FCT to perform the services under this Agreement. B. 2. This Agreement may be unilaterally canceled by the Department FCT for refusal by the Grantee Recipients to either provide to the Department FCT upon request, or to allow inspection and copying copying, of all public records made or received by the Grantee Recipients in conjunction with this Agreement and subject to disclosure under Chapter 119, F.S., and Article I, Section 24(a), Article I, Florida Constitution. C. 3. If Grantee Recipients meets the definition of “Contractor” found in Section Paragraph 119.0701(1)(a), F.S.; [i.e., an individual, partnership, corporation, or business entity that enters into a contract for services with a public agency and is acting on behalf of the public agency], then the following requirements apply: i. a. Pursuant to Section 119.0701, F.S., a request to inspect or copy public records relating to this Agreement for services must be made directly to the DepartmentFCT. If the Department FCT does not possess the requested records, the Department shall FCT will immediately notify the Grantee Recipients of the request, and the Grantee Recipients must provide the records to the Department FCT or allow the records to be inspected or copied within a reasonable time. If Grantee fails Recipients fail to provide the public records to the Department FCT within a reasonable time, the Grantee Recipients may be subject to penalties under s. Section 119.10, F.S. ii. b. Upon request from the DepartmentFCT’s custodian of public records, Grantee shall Recipients must provide the Department FCT with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida StatutesF.S., or as otherwise provided by law. iii. Grantee shall c. Recipients must identify and ensure that all public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Grantee Recipients does not transfer the records to the DepartmentFCT. iv. d. Upon completion of the Agreement, Xxxxxxx shall Recipients must transfer, at no cost to DepartmentFCT, all public records in possession of Grantee Recipients or keep and maintain public records required by the Department FCT to perform the services under this Agreement. If the Grantee transfers Recipients transfer all public records to the Department FCT upon completion of the Agreement, the Grantee shall Recipients may destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements. If the Grantee keeps Recipients keep and maintains maintain public records upon completion of the Agreement, the Grantee shall Recipients must meet all applicable requirements for retaining public records. All records that are stored electronically must be provided to Departmentthe FCT, upon request from the DepartmentFCT’s custodian of public records, in a format that is accessible by and compatible with the information technology systems of Departmentthe FCT. D. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE DEPARTMENT’S CUSTODIAN OF PUBLIC RECORDS by telephone at (000) 000-0000, by email at xxxxxxxxx@xxx.xxxxx.xx.xx, or at the mailing address below:

Public Records Access. X. Xxxxxxx shall 1. Recipient must comply with Florida Public Records law Law under Chapter 119, F.S. Records made or received in conjunction with this Agreement are public records under Florida law, as defined in Section Subsection 119.011(12), F.S. Grantee shall Recipient must keep and maintain public records required by the Department FCT to perform the services under this Agreement. B. 2. This Agreement may be unilaterally canceled by the Department FCT for refusal by the Grantee Recipient to either provide to the Department FCT upon request, or to allow inspection and copying copying, of all public records made or received by the Grantee Recipient in conjunction with this Agreement and subject to disclosure under Chapter 119, F.S., and Article I, Section 24(a), Article I, Florida Constitution. C. 3. If Grantee Recipient meets the definition of “Contractor” found in Section Paragraph 119.0701(1)(a), F.S.; [i.e., an individual, partnership, corporation, or business entity that enters into a contract for services with a public agency and is acting on behalf of the public agency], then the following requirements apply: i. a. Pursuant to Section 119.0701, F.S., a request to inspect or copy public records relating to this Agreement for services must be made directly to the DepartmentFCT. If the Department FCT does not possess the requested records, the Department shall FCT will immediately notify the Grantee Recipient of the request, and the Grantee Recipient must provide the records to the Department FCT or allow the records to be inspected or copied within a reasonable time. If Grantee Recipient fails to provide the public records to the Department FCT within a reasonable time, the Grantee Recipient may be subject to penalties under s. Section 119.10, F.S. ii. b. Upon request from the DepartmentFCT’s custodian of public records, Grantee shall Recipient must provide the Department FCT with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida StatutesF.S., or as otherwise provided by law. iii. Grantee shall c. Recipient must identify and ensure that all public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Grantee Recipient does not transfer the records to the DepartmentFCT. iv. d. Upon completion of the Agreement, Xxxxxxx shall Recipient must transfer, at no cost to DepartmentFCT, all public records in possession of Grantee Recipient or keep and maintain public records required by the Department FCT to perform the services under this Agreement. If the Grantee Recipient transfers all public records to the Department FCT upon completion of the Agreement, the Grantee shall Recipient may destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements. If the Grantee Recipient keeps and maintains public records upon completion of the Agreement, the Grantee shall Recipient must meet all applicable requirements for retaining public records. All records that are stored electronically must be provided to Departmentthe FCT, upon request from the DepartmentFCT’s custodian of public records, in a format that is accessible by and compatible with the information technology systems of Departmentthe FCT. D. IF THE GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE DEPARTMENT’S CUSTODIAN OF PUBLIC RECORDS by telephone at (000) 000-0000, by email at xxxxxxxxx@xxx.xxxxx.xx.xx, or at the mailing address below:

Public Records Access. X. Xxxxxxx A. Recipient shall comply with Florida Public Records law Law under Chapter 119, F.S. Records made or received in conjunction with this Agreement are public records under Florida law, as defined in Section Subsection 119.011(12), F.S. Grantee Recipient shall keep and maintain public records required by the Department to perform the services under this Agreement. B. This Agreement may be unilaterally canceled by the Department for refusal by the Grantee Recipient to either provide to the Department upon request, or to allow inspection and copying of all public records made or received by the Grantee Recipient in conjunction with this Agreement and subject to disclosure under Chapter 119, F.S., and Article I, Section 24(a), Article I, Florida Constitution. C. If Grantee Recipient meets the definition of “Contractor” found in Section Paragraph 119.0701(1)(a), F.S.; [i.e., an individual, partnership, corporation, or business entity that enters into a contract for services with a public agency and is acting on behalf of the public agency], then the following requirements apply: i. Pursuant to Section 119.0701, F.S., a request to inspect or copy public records relating to this Agreement for services must be made directly to the Department. If the Department does not possess the requested records, the Department shall immediately notify the Grantee Recipient of the request, and the Grantee Recipient must provide the records to the Department or allow the records to be inspected or copied within a reasonable time. If Grantee Recipient fails to provide the public records to the Department within a reasonable time, the Grantee Recipient may be subject to penalties under s. Section 119.10, F.S. ii. Upon request from the Department’s custodian of public records, Grantee Recipient shall provide the Department with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida StatutesF.S., or as otherwise provided by law. iii. Grantee Recipient shall identify and ensure that all public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Agreement term and following completion of the Agreement if the Grantee Recipient does not transfer the records to the Department. iv. Upon completion of the Agreement, Xxxxxxx Recipient shall transfer, at no cost to Department, all public records in possession of Grantee Recipient or keep and maintain public records required by the Department to perform the services under this Agreement. If the Grantee Recipient transfers all public records to the Department upon completion of the Agreement, the Grantee Recipient shall destroy any duplicate public records that are exempt or confidential and exempt from public disclosure requirements. If the Grantee Recipient keeps and maintains public records upon completion of the Agreement, the Grantee Recipient shall meet all applicable requirements for retaining public records. All records that are stored electronically must be provided to the Department, upon request from the Department’s custodian of public records, in a format that is accessible by and compatible with the information technology systems of the Department. D. IF THE GRANTEE RECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE GRANTEERECIPIENT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE DEPARTMENT’S CUSTODIAN OF PUBLIC RECORDS by telephone at (000) 000-0000, by email at xxxxxxxxx@xxx.xxxxx.xx.xx, or at the mailing address below: 1. The Recipient certifies with respect to this Agreement that it possesses the legal authority to receive funds to be provided under this Agreement and that, if applicable, its governing body has authorized, by resolution or otherwise, the execution and acceptance of this Agreement with all covenants and assurances contained herein. The Recipient also certifies that the undersigned possesses the authority to legally execute and bind the Recipient to the terms of this Agreement.