Common use of PUBLIC RECORDS COMPLIANCE Clause in Contracts

PUBLIC RECORDS COMPLIANCE. Contractor shall comply with public records laws as set forth in Chapter 119, Florida Statutes, and shall specifically: (a) Keep and maintain public records required by the City to perform the service. (b) Upon request from the City’s custodian of public records, provide the City with a copy of the requested record or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Section 119, Florida Statutes, or as otherwise provided by law. (c) Ensure that public records that are exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the Contractor does not transfer the records to the City. (d) Upon completion of the Contract, Contractor shall transfer to the City, at no cost, all public records in possession of the Contractor and destroy any duplicate public records that are exempt from public records disclosure requirements. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. If Contractor does not comply with a public records request, the City shall deem the non- compliance a breach of this Contract, and the Contractor may be subject to penalties under Section 119.0701, Florida Statutes. CONTRACTOR QUESTIONS RELATING TO CONTRACTOR’S DUTIES TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT MUST BE FORWARDED TO THE OFFICE OF THE CITY CLERK, CITY HALL, 0000 XXXX XXXXXX XXXXXX, XXXX XXXXXX, XXXXXXX 00000; TELEPHONE: (000) 000-0000; E-MAIL: CITYCLERK@PORT- XXXXXX.XXX.

PUBLIC RECORDS COMPLIANCE. Contractor Vendor shall also be defined as to include the term set forth in Chapter 119.0701(l)(a), Florida Statutes. Vendor shall comply with public records laws as set forth in Chapter 119, Florida Statutes, and shall specifically: (a) Keep and maintain public records required by the City to perform the service. (b) Upon request from the City’s custodian of public records, provide the City with a copy of the requested record records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Section 119, Florida Statutes, this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract contract term and following completion of the Contract contract if the Contractor Vendor does not transfer the records to the City. (d) Upon completion of the Contract, Contractor Vendor shall transfer to the City, at no cost, all public records in possession of the Contractor Vendor and destroy any duplicate public records that are exempt from public records disclosure requirements. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. (e) Comply with the City’s request for records within a reasonable time. If Contractor does not Failure to comply with the City’s request for records within a public records request, the City shall deem the non- compliance a breach of this Contract, and the Contractor reasonable time may be subject Vendor to penalties under Section 119.0701set forth in Chapter 119.10, Florida Statutes. CONTRACTOR IF THE VENDOR HAS QUESTIONS RELATING REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTORTHE VENDOR’S DUTIES DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT MUST BE FORWARDED TO THE CONTRACT, CONTACT THE OFFICE OF THE CITY CLERK, CITY HALL, 0000 XXXX XXXXXX XXXXXX, XXXX XXXXXX, XXXXXXX 00000; 00000 TELEPHONE: (000386) 000000- 0000 X-0000; EXXXX: XXXXXXXXX@XXXX-MAIL: CITYCLERK@PORT- XXXXXX.XXX.

PUBLIC RECORDS COMPLIANCE. Contractor Architect shall comply with public records laws as set forth in Chapter 119, Florida Statutes, and shall specifically: (a) Keep and maintain public records required by the City to perform the service. (b) Upon request from the City’s custodian of public records, provide the City with a copy of the requested record or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Section 119, Florida Statutes, or as otherwise provided by law. (c) Ensure that public records that are exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract term and following completion of the Contract if the Contractor Architect does not transfer the records to the City. (d) Upon completion of the Contract, Contractor Architect shall transfer to the City, at no cost, all public records in possession of the Contractor Architect and destroy any duplicate public records that are exempt from public records disclosure requirements. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. If Contractor Architect does not comply with a public records request, the City shall deem the non- non-compliance a breach of this Contract, and the Contractor Architect may be subject to penalties under Section 119.0701, Florida Statutes. CONTRACTOR ARCHITECT QUESTIONS RELATING TO CONTRACTORARCHITECT’S DUTIES TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT MUST BE FORWARDED TO THE OFFICE OF THE CITY CLERK, CITY HALL, 0000 XXXX XXXXXX XXXXXX, XXXX XXXXXX, XXXXXXX 00000; TELEPHONE: (000) 000-0000; E-MAIL: CITYCLERK@PORT- XXXXXXXXX@XXXX-XXXXXX.XXX.

PUBLIC RECORDS COMPLIANCE. A. If the Contractor shall comply with public records laws as set forth in has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor’s duty to provide public records relating to this Agreement, contact the custodian of public records at the following: Records Retention 000 Xxxxxx Xxxxxx Xxxx Blvd. Kissimmee, Florida 34741 (000) 000-0000 B. The CONTRACTOR understands that by virtue of this Agreement all of its documents, records, and materials of any kind, relating to the relationship created hereby, shall specificallybe open to the public for inspection in accordance with Florida law. If CONTRACTOR shall act on behalf of TOHO, as provided under section 119.011(2), Florida Statutes, as amended, the CONTRACTOR, subject to the terms of section 287.058(1) (c), Florida Statutes, as amended, and any other applicable legal and equitable remedies, shall: (a1) Keep and maintain public records that ordinarily and necessarily would be required by the City TOHO in order to perform the service.Service; and (b2) Upon request from Provide the City’s custodian of public records, with access to public records on the same terms and conditions that TOHO would provide the City with a copy of the requested record or allow the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost provided in Section 119, by Florida Statutes, or as otherwise provided by law.; and (c3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law law; and 4) Meet all requirements for the duration of the Contract term retaining public records and following completion of the Contract if the Contractor does not transfer the records to the City. (d) Upon completion of the Contract, Contractor shall transfer to the Citytransfer, at no cost, to TOHO all public records in possession of the Contractor CONTRACTOR upon termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirementsrequirement. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, TOHO in a format that is compatible with the information technology systems of TOHO; and 5) If the City. If Contractor CONTRACTOR does not comply with a public records request, TOHO shall enforce the City shall deem contract provisions in accordance with the non- compliance a breach of this Contract, and the Contractor may be subject to penalties under Section 119.0701, Florida Statutes. CONTRACTOR QUESTIONS RELATING TO CONTRACTOR’S DUTIES TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT MUST BE FORWARDED TO THE OFFICE OF THE CITY CLERK, CITY HALL, 0000 XXXX XXXXXX XXXXXX, XXXX XXXXXX, XXXXXXX 00000; TELEPHONE: (000) 000-0000; E-MAIL: CITYCLERK@PORT- XXXXXX.XXXAgreement.

PUBLIC RECORDS COMPLIANCE. A. If the Contractor shall comply with public records laws as set forth in has questions regarding the application of Chapter 119, Florida Statutes, to the Contractor’s duty to provide public records relating to this Agreement, contact the custodian of public records at the following: Records Retention 000 Xxxxxx Xxxxxx Xxxx Blvd. Kissimmee, Florida 34741 (000) 000-0000 B. The CONTRACTOR understands that by virtue of this Agreement all of its documents, records and materials of any kind, relating to the relationship created hereby, shall specificallybe open to the public for inspection in accordance with Florida law. If CONTRACTOR shall act on behalf of TOHO, as provided under section 119.011(2), Florida Statutes, as amended, the CONTRACTOR, subject to the terms of section 287.058(1) (c), Florida Statutes, as amended, and any other applicable legal and equitable remedies, shall: (a1) Keep and maintain public records that ordinarily and necessarily would be required by the City TOHO in order to perform the service.Service; and (b2) Upon request from Provide the City’s custodian of public records, with access to public records on the same terms and conditions that TOHO would provide the City with a copy of the requested record or allow the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost provided in Section 119, by Florida Statutes, or as otherwise provided by law.; and (c3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law law; and 4) Meet all requirements for the duration of the Contract term retaining public records and following completion of the Contract if the Contractor does not transfer the records to the City. (d) Upon completion of the Contract, Contractor shall transfer to the Citytransfer, at no cost, to TOHO all public records in possession of the Contractor CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirementsrequirement. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, TOHO in a format that is compatible with the information technology systems of TOHO; and 5) If the City. If Contractor CONTRACTOR does not comply with a public records request, TOHO shall enforce the City shall deem contract provisions in accordance with the non- compliance a breach of this Contract, and the Contractor may be subject to penalties under Section 119.0701, Florida Statutes. CONTRACTOR QUESTIONS RELATING TO CONTRACTOR’S DUTIES TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT MUST BE FORWARDED TO THE OFFICE OF THE CITY CLERK, CITY HALL, 0000 XXXX XXXXXX XXXXXX, XXXX XXXXXX, XXXXXXX 00000; TELEPHONE: (000) 000-0000; E-MAIL: CITYCLERK@PORT- XXXXXX.XXXAgreement.

PUBLIC RECORDS COMPLIANCE. Contractor Vendor shall also be defined as to include the term set forth in Chapter 119.0701(l)(a), Florida Statutes. Vendor shall comply with public records laws as set forth in Chapter 119, Florida Statutes, and shall specifically: (a) Keep and maintain public records required by the City to perform the service. (b) Upon request from the City’s custodian of public records, provide the City with a copy of the requested record requeste records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Section 119, Florida Statutes, this chapter or as otherwise provided by law. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Contract contract term and following completion of the Contract contract if the Contractor Vendor does not transfer the records to the City. (d) Upon completion of the Contract, Contractor Vendor shall transfer to the City, at no cost, all public records in possession of the Contractor Vendor and destroy any duplicate public records that are exempt from public records disclosure requirements. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. (e) Comply with the City’s request for records within a reasonable time. If Contractor does not Failure to comply with the City’s request for records within a public records request, the City shall deem the non- compliance a breach of this Contract, and the Contractor reasonable time may be subject Vendor to penalties under Section 119.0701set forth in Chapter 119.10, Florida Statutes. CONTRACTOR IF THE VENDOR HAS QUESTIONS RELATING REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTORTHE VENDOR’S DUTIES DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT MUST BE FORWARDED TO THE CONTRACT, CONTACT THE OFFICE OF THE CITY CLERK, CITY HALL, 0000 XXXX XXXXXX XXXXXX, XXXX XXXXXX, XXXXXXX 00000; 00000 TELEPHONE: (000386) 000000- 0000 X-0000; EXXXX: XXXXXXXXX@XXXX-MAIL: CITYCLERK@PORT- XXXXXX.XXX.