Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall: 1. Keep and maintain public records required by the City to perform the service. 2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law. 3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City. 4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5
Appears in 8 contracts
Samples: Interactive Water Feature Maintenance Agreement, Asphaltic Concrete Agreement, Fire Alarm Services Agreement
Public Records. IF THE CONTRACTOR RECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S LESSEE'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX(000)000-0000, 954-828-5002xxxxxx@xxxxxxxxx.xx.xxx; 0000 Xxxxxxxx Xxxxxx, CITY CLERK’S OFFICESuite C, 000 X. XXXXXXX AVENUEMilton, FORT LAUDERDALE, FLORIDA 33301. Contractor Florida 32570.
(A) The Recipient shall comply with public records laws, and Contractor shallspecifically to:
1. Keep and maintain public records required by the City public agency to perform the service.
2. Upon request from the City’s public agency's custodian of public records, provide the City public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor contractor does not transfer the records to the Citypublic agency.
4. Upon completion of the Contractcontract, transfer, at no cost, to the City public agency all public records in possession of the Contractor contractor or keep and maintain public records required by the City public agency to perform the service. If the Contractor contractor transfers all public records to the City public agency upon completion of the Contractcontract, the Contractor contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor contractor keeps and maintains public records upon completion of the Contractcontract, the Contractor contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Citypublic agency, upon request from the City’s public agency's custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5public agency.
Appears in 8 contracts
Samples: Miscellaneous Appropriations Agreement, Miscellaneous Appropriations Agreement, Miscellaneous Appropriations Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida Statutes, and Contractor shall:
1may not be amended. Keep The SHERIFF shall keep and maintain public records required by the City SBBC to perform the service.
2services required under this Agreement. Upon request from the City’s SBBC's custodian of public records, the SHERIFF shall provide the City SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure The SHERIFF shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement's term and following completion of the contract Agreement if the Contractor SHERIFF does not transfer the public records to the City.
4SBBC. Upon completion of the ContractAgreement, the SHERIFF shall transfer, at no cost, to the City SBBC all public records in possession of the Contractor SHERIFF or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Agreement. If the Contractor SHERIFF transfers all public records to the City SBBC upon completion of the ContractAgreement, the Contractor SHERIFF shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor SHERIFF keeps and maintains public records upon completion of the ContractAgreement, the Contractor SHERIFF shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the City’s SBBC's custodian of public records, in a format that is compatible with the SBBC's information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXX.XXXX@XXXXXXXXXXXXXX.XXX, RISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION, 000 XXXXXXXXX XXXXX XXXXXX, XXXX XXXXXXXXXX, XXXXXXX 00000.
Appears in 6 contracts
Samples: School Resource Officer Agreement, School Resource Officer Agreement, School Resource Officer Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. The Contractor shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. (a) Keep and maintain public records required by the City to perform the service.
2. (b) Upon request from the City’s custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Contract and following completion of the contract this Contract if the Contractor does not transfer the records to the City.
4. (d) Upon completion of the this Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT: ATTENTION CITY CLERK, (000) 000-0000 OR XXXXXXXXX@XXXXXXXXXXXXXXXX.XXX OR 0 XXXXX XXXXX XXXXXXX, LAKE WORTH BEACH, FL 33460.
Appears in 6 contracts
Samples: Electric Utility System Hardening and Reliability Improvements Contract, Electric Utility System Hardening and Reliability Improvements Contract, Electrical Equipment Inspection, Testing, Repair, and Maintenance Contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 1196.1 To the extent that RECIPIENT meets the definition of “Contractor” under Section 119.0701, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTall documents, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXincluding papers, 954-828-5002letters, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301or any other record or materials prepared pursuant to this AGREEMENT are subject to Florida’s Public Records Law. Contractor shall comply with public records laws, and Contractor shallRECIPIENT must:
1. 6.1.1 Keep and maintain public records required by the City DEPARTMENT to perform the service.
2. 6.1.2 Upon request from the CityDEPARTMENT’s custodian of public records, provide the City DEPARTMENT with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. 6.1.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term period and following completion or termination of the contract if the Contractor RECIPIENT does not transfer the records to the CityDEPARTMENT.
4. 6.1.4 Upon completion or termination of the Contractcontract, transfer, at no cost, to the City DEPARTMENT all public records in possession of the Contractor RECIPIENT or keep and maintain public records required by the City DEPARTMENT to perform the service. If the Contractor RECIPIENT transfers all public records to the City DEPARTMENT upon completion or termination of the Contractcontract, the Contractor RECIPIENT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor RECIPIENT keeps and maintains public records upon completion or termination of the Contractcontract, the Contractor RECIPIENT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityDEPARTMENT, upon request from the CityDEPARTMENT’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5DEPARTMENT.
6.2 The DEPARTMENT shall have the right of unilateral cancellation for refusal by the RECIPIENT to allow public access to all documents, papers, letters or other material made or received by the RECIPIENT in conjunction with the contract, unless the records are exempt from s. 24(a) of Article I of the State Constitution and s. 119.07(1), Florida Statutes.
6.3 Nothing in this Article shall be considered a waiver of the provisions of Section 119.0701, Florida Statutes.
Appears in 5 contracts
Samples: State Financial Assistance Recipient Agreement, State Financial Assistance Recipient Agreement, State Financial Assistance Recipient Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Vendor shall comply with public records lawsall applicable provisions of the Florida Public Records Act, and Contractor Chapter 119, Florida Statutes. Specifically, Vendor shall:
1. A. Keep and maintain public records required by the City public agency to perform the service.
2. B. Upon request from the Citypublic agency’s custodian of public records, provide the City public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor Vendor does not transfer the records to the Citypublic agency.
4. D. Upon completion of the Contractcontract, transfer, at no cost, to the City public agency all public records in possession of the Contractor Vendor or keep and maintain public records required by the City public agency to perform the service. If the Contractor Vendor transfers all public records to the City public agency upon completion of the Contractcontract, the Contractor Vendor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Vendor keeps and maintains public records upon completion of the Contractcontract, the Contractor Vendor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Citypublic agency, upon request from the Citypublic agency’s custodian of public records, in a format that is compatible with the information technology systems of the Citypublic agency. Rev. 2/2020 Page 5IF VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO VENDOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF OCALA, OFFICE OF THE CITY CLERK; 000-000-0000; E-mail: xxxxx@xxxxxxx.xxx; City Hall, 000 XX Xxxxxx Xxxxxx, Xxxxx, XX 00000.
Appears in 5 contracts
Samples: Agreement to Provide Network Equipment and Software, Security Guard Services Agreement, Agreement for Juniper Core Router Upgrades
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954000-828000-50020000, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5
Appears in 5 contracts
Samples: Security Services Agreement, Self Contained Apparatus (Scba) Annual Inspection, Repair and Testing Agreement, Agreement for State Legislative and Executive Branch Representative Services
Public Records. IF THE CONTRACTOR CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORCONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXX XXXXXXX AVENUEXXXXXX, FORT LAUDERDALE, FLORIDA FLORIDA, 33301, PHONE: 000-000-0000, EMAIL: XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX. Contractor shall comply with public records laws, and Contractor Consultant shall:
1. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (20192020), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the this contract if the Contractor CONSULTANT does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor CONSULTANT or keep and maintain public records required by the City to perform the service. If the Contractor CONSULTANT transfers all public records to the City upon completion of the this Contract, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CONSULTANT keeps and maintains public records upon completion of the this Contract, the Contractor CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 4 contracts
Samples: Traffic and Transportation Engineering and Planning Services Agreement, Traffic and Transportation Engineering and Planning Services Agreement, Traffic and Transportation Engineering and Planning Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119Pursuant to Florida Statutes, FLORIDA STATUTESSection 119.0701, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep the Operator agrees to: (a) keep and maintain public records required by the City to perform the service.
2. Upon service contained herein; (b) upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, by Florida Statutes law; (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure c) ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term Agreement and following any termination or completion of the contract Agreement if the Contractor Operator does not otherwise transfer the records to the City.
4. Upon City as provided herein; (d) upon completion of the ContractAgreement, transfer, at no cost, to the City all public records in possession of the Contractor Operator or keep and maintain public records required by the City to perform the service. If the Contractor Operator transfers all public records to the City upon completion of the ContractAgreement, the Contractor Operator shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Operator keeps and maintains public records upon completion of the ContractAgreement, the Contractor Operator shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the CityCITY. Rev. 2/2020 Page 5IF THE OPERATOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE OPERATOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 352-523- 5050, XXXX@XXXXXXXXXX.XXX, 00000 XXXXXXXX XXXXXX, XXXX XXXX, XXXXXXX 00000.
Appears in 4 contracts
Samples: Agreement for Use of Mickens Field, Agreement for Operation of the Market Place Event, Agreement for Operation of the Market Place Event
Public Records. 49.1 Pursuant to Chapter 119, Florida Statutes, the Contractor shall comply with the public records law by keeping and maintaining public records required by the City of Palm Beach Gardens in order to perform the service. Upon request from the City of Palm Beach Gardens’ custodian of public records, the Contractor shall provide the City of Palm Beach Gardens with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. The Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract. Upon completion of the Project, the Contractor shall transfer, at no cost, to the City of Palm Beach Gardens all public records in possession of the Contractor or keep and maintain public records required by the City of Palm Beach Gardens in order to perform the service. If the Contractor transfers all public records to the City of Palm Beach Gardens upon completion of the contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City of Palm Beach Gardens, upon request from the City of Palm Beach Gardens’ custodian of public records, in a format that is compatible with the information technology systems of the City of Palm Beach Gardens. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXTHE OFFICE OF THE CITY CLERK LOCATED AT 00000 XXXXX XXXXXXXX XXXXX, 954XXXX XXXXX XXXXXXX, XXXXXXX 00000, PHONE NUMBER (000) 000-828-50020000, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the serviceEMAIL ADDRESS: XXXXXXX@XXXXX.XXX.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5
Appears in 3 contracts
Samples: Construction Services Agreement, Agreement for Design and Construction, Construction Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. A. Contractor shall comply with public records laws, and Contractor shall:
1. Keep (i) keep and maintain public records (as defined in Florida's Public Records law) required by the City to perform the service.
2. Upon services pursuant to this Agreement; (ii) upon request from the City’s custodian of public recordsCity Clerk's Office, provide the City (at no cost to the City) with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes under Florida's Public Records law or other applicable Laws; (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure iii) ensure that public records in Contractor's possession that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law applicable Laws for the duration Term and after the expiration or earlier termination of this Agreement; and (iv) after the contract term and following completion expiration or earlier termination of the contract if the Contractor does not transfer the records to this Agreement, at the City.
4. Upon completion of the Contract's request, either transfer, at no cost, to the City all public records in Contractor's possession of within ten (10) days following the Contractor or City's request and/or keep and maintain any public records required by the City to perform the serviceservices pursuant to this Agreement. If the Contractor transfers all public records to the City upon completion the expiration or earlier termination of the Contractthis Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion the expiration or earlier termination of the Contractthis Agreement, the Contractor shall meet all applicable requirements for retaining public recordsrecords in accordance with this Agreement and all applicable Laws. All At the City's request, all public records stored electronically must by Contractor shall be provided to the City, upon request from the City’s custodian of public records, City in a format that is compatible with the information technology systems of approved by the City.
B. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, AS TO CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CITY CLERK'S OFFICE (THE CUSTODIAN OF PUBLIC RECORDS) AT (000) 000-0000, XXXX.XXXXX@XXXXXX.XXX, OR 000 XXXXX XX. Rev. 2/2020 Page 5N., ST. PETERSBURG FL 33701.
C. Nothing contained herein shall be construed to affect or limit Contractor's obligations including but not limited to Contractor's obligations to comply with all other applicable Laws and to maintain books and records pursuant to this Agreement.
Appears in 3 contracts
Samples: Blanket Purchase Agreement, Blanket Purchase Agreement, Consulting Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shallThe Florida Public Records Act as follows:
1. Keep and maintain public records in the CONTRACTOR’s possession or control in connection with the CONTRACTOR’s performance under this Agreement that ordinarily and necessarily would be required by the City in order to perform the service.
2. Upon request from the by City’s custodian of public recordsrecords custodian, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the Citythis Agreement.
4. Upon completion of this Agreement or in the Contractevent of termination of this Agreement by either party, transferany and all public records relating to this Agreement in the possession of CONTRACTOR shall be delivered by CONTRACTOR to City, at no costcost to City, within seven days. All records stored electronically by CONTRACTOR shall be delivered to CITY in a format that is compatible with City’s information technology systems. Once the City all public records in possession of the Contractor or keep and maintain public records required by the City have been delivered to perform the service. If the Contractor transfers all public records to the City upon completion or termination of the Contractthis Agreement, the Contractor CONTRACTOR shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records record disclosure requirements.
5. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided CONTRACTOR’S failure or refusal to the City, upon request from the City’s custodian of public records, in a format that is compatible comply with the information technology systems provisions of this Section shall result in the immediate termination of this Agreement by the City. Rev. 2/2020 Page 5IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXX@XXXXXXXXXXXX.XXX OR BY MAIL: CITY OF XXXXXX CITY – CITY CLERK’S OFFICE, 0000 XX 00XX XXXXX, XXXXXX XXXX, FL 33328.
Appears in 3 contracts
Samples: Renewal Amendment Agreement, Contract for Services, Construction Contract
Public Records. IF THE CONTRACTOR HAS CONSULTANTHAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORCONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Consultant shall comply with public records laws, and Contractor Consultant shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor Consultant does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor Consultant or keep and maintain public records required by the City to perform the service. If the Contractor Consultant transfers all public records to the City upon completion of the Contract, the Contractor Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Consultant keeps and maintains public records upon completion of the Contract, the Contractor Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 3 contracts
Samples: Emergency Response Cleanup Services Agreement, Emergency Response Cleanup Services Agreement, Emergency Response Cleanup Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119Pursuant to Section 119.0701, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. the Contractor shall comply with public records laws, and Contractor shallagrees to:
1. (a) Keep and maintain public records required by the City public agency to perform the service.service and supply goods and materials;
2. (b) Upon request from the Citypublic agency’s custodian of public records, provide the City public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, the Florida Statutes (2019), as may be amended or revised, Public Records Act or as otherwise provided by law.;
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement term and following completion of the contract Agreement if the Contractor does not transfer the records to the City.public agency; and
4. (d) Upon completion of the ContractAgreement, transfer, at no cost, to the City public agency all public records in possession of the Contractor or keep and maintain public records required by requiredby the City public agency to perform the service. If the Contractor transfers all public records to the City public agency upon completion of the ContractAgreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the ContractAgreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Citypublic agency, upon request from the Citypublic agency’s custodian of public records, in a format that is compatible with the information technology systems of the Citypublic agency. Rev. 2/2020 Page 5IF THE CONTRACTOR HAS ANY QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, EXTENSION 226, OR XXXXXXXXX@XXXXXXXXXXXXX.XXX, 0000 XXXXXX XXXXX, XXXXXX XXXXX, FL 34217.
Appears in 3 contracts
Samples: Structural Relocation Agreement, Street Sweeping Services Agreement, Debris Monitoring Services Agreement
Public Records. IF THE CONTRACTOR CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORCONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTAGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXX XXXXXXX AVENUEXXXXXX, FORT LAUDERDALE, FLORIDA FLORIDA, 33301, PHONE: 000-000-0000, EMAIL: XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX. Contractor shall comply with public records laws, and Contractor CONSULTANT shall:
1. Keep and maintain public records that ordinarily and necessarily would be required by the City CITY in order to perform the service.
2. Upon request from the CityCITY’s custodian of public records, provide the City CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract this Agreement if the Contractor CONSULTANT does not transfer the records to the CityCITY.
4. Upon completion of the ContractAgreement, transfer, at no cost, cost to the City CITY, all public records in possession of the Contractor CONSULTANT or keep and maintain public records required by the City CITY to perform the service. If the Contractor CONSULTANT transfers all public records to the City CITY upon completion of the Contractthis Agreement, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CONSULTANT keeps and maintains public records upon completion of the Contractthis Agreement, the Contractor CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityCITY, upon request from the CityCITY’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5CITY.
Appears in 3 contracts
Samples: General Environmental Engineering Consulting Services Agreement, General Environmental Engineering Consulting Services Agreement, General Environmental Engineering Consulting Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTCONTRACTOR, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX000-000-0000, 954-828-5002EXT. 12110.
14.1 Contractor understands that the public shall have access, CITY CLERK’S OFFICEat all reasonable times, 000 X. XXXXXXX AVENUEto all documents and information pertaining to City contracts, FORT LAUDERDALEsubject to the provisions of Chapter 119, FLORIDA 33301. Florida Statutes, and agrees to allow access by the City and the public to all documents subject to disclosure under applicable law.
14.2 Contractor shall comply with public records laws, and Contractor shall:
1. Keep keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
2. 14.3 Upon request from the City’s custodian of public records, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019)Statutes, as may be amended or revised, or as otherwise provided by law.
3. Ensure 14.4 Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the this contract if the Contractor does not transfer the records to the City.
4. 14.5 Upon completion of the ContractAgreement, Contractor shall transfer, at no cost, to the City all public records in the possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contractthis Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from for public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contractthis Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from form the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 3 contracts
Samples: Professional Services Agreement, Professional Services, Professional Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Firm shall comply with public records lawsFlorida’s Public Records Laws, and Contractor shalland, if it is acting on behalf of the Town as provided under section 119.011(2), specifically agrees to:
1. a. Keep and maintain public records required by the City Town to perform the service.
2. b. Upon request from the City’s public agencies custodian of public records, provide the City Town with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor contractor does not transfer the records to the CityTown.
4. d. Upon completion of the Contractcontract, transfer, at no cost, to the City Town all public records in possession of the Contractor Firm or keep and maintain public records required by the City Town to perform the service. If the Contractor Firm transfers all public records to the City Owner upon completion of the Contractcontract, the Contractor Firm shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Firm keeps and maintains public records upon completion of the Contractcontract, the Contractor Firm shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityTown, upon request from the CityTown’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5Town.
e. IF THE FIRM HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE FIRM’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT THE TOWN OF HIGHLAND BEACH, ATTN: XXXXXXX XXXXXXX, AT (000) 000-0000, XXXXXXXX@XXXXXXXXXXXXX.XX, 0000 X. XXXXX XXXX., XXXXXXXX XXXXX, XX 00000.
Appears in 3 contracts
Samples: Contract for Continuing Professional Services (Ccna), Contract for Continuing Professional Services (Ccna), Contract for Continuing Professional Services (Ccna)
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida Statutes, and Contractor shall:
1may not be amended. Keep City shall keep and maintain public records required by the City SBBC to perform the service.
2services required under this Agreement. Upon request from the CitySBBC’s custodian of public records, City shall provide the City SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure City shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement’s term and following completion of the contract Agreement if the Contractor City does not transfer the public records to the City.
4SBBC. Upon completion of the ContractAgreement, City shall transfer, at no cost, to the City SBBC all public records in possession of the Contractor City or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Agreement. If the Contractor City transfers all public records to the City SBBC upon completion of the ContractAgreement, the Contractor City shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor City keeps and maintains public records upon completion of the ContractAgreement, the Contractor City shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the CitySBBC’s custodian of public records, in a format that is compatible with the SBBC’s information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, RISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION, 000 XXXXXXXXX XXXXX XXXXXX, XXXX XXXXXXXXXX, XXXXXXX 00000.
Appears in 2 contracts
Samples: Educational Services, Educational Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida Statutes, and Contractor shall:
1may not be amended. Keep The City shall keep and maintain public records required by the City SBBC to perform the service.
2services required under this Agreement. Upon request from the City’s SBBC's custodian of public records, provide the City shall provide SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure The City shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement's term and following completion of the contract Agreement if the Contractor City does not transfer the public records to the City.
4SBBC. Upon completion of the ContractAgreement, the City shall transfer, at no cost, to the City SBBC all public records in possession of the Contractor City or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Agreement. If the Contractor transfers City transfer all public records to the City SBBC upon completion of the ContractAgreement, the Contractor City shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor City keeps and maintains public records upon completion of the ContractAgreement, the Contractor City shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the City’s SBBC's custodian of public records, in a format that is compatible with the SBBC's information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXX.XXXX@XXXXXXXXXXXXXX.XXX, RISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION, 000 XXXXXXXXX XXXXX XXXXXX, XXXX XXXXXXXXXX, XXXXXXX 00000.
Appears in 2 contracts
Samples: School Resource Officer Agreement, School Resource Officer Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER The parties specifically acknowledge that this Agreement is subject to the laws of the state of Florida, including without limitation Chapter 119, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTwhich generally make public all records or other writings made or received by the parties. If the Society is either a “contractor” as defined in Section 119.0701(1)(a), CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXFlorida Statutes, 954-828-5002or an “agency” as defined in Section 119.011(2), CITY CLERK’S OFFICEFlorida Statutes, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor the Society shall:
1. : Keep and maintain all public records required by the City to perform the service.
2. services herein; and Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, F.S. or as otherwise provided by law.
3. ; and Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term Agreement Term and following completion of the contract Agreement if the Contractor Society does not transfer the records to the City.
4. ; and Upon completion of the ContractAgreement, transfer, at no cost, to the City all public records in possession of the Contractor Society or keep and maintain public records required by the City to perform the serviceservices herein. If the Contractor Society transfers all public records to the City upon completion of the ContractAgreement, the Contractor Society shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Society keeps and maintains public records upon completion of the ContractAgreement, the Contractor Society shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5All requests to inspect or copy public records relating to the Agreement shall be made directly to the City. Notwithstanding any other provision of this Agreement to the contrary, failure to comply with the requirements of this paragraph shall result in the immediate termination of the Agreement, without penalty to the City. A contractor who fails to provide the public records to the City within a reasonable time may be subject to penalties pursuant to Section 119.10, F.S. Further, the Society shall fully indemnify and hold harmless the City, its officers, agents and employees from any liability and/or damages, including attorney’s fees through any appeals, resulting from the Society’s failure to comply with these requirements. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CITY’S CUSTODIAN OF PUBLIC RECORDS, ATTN: XXXXXXXX XXXXX, CITY CLERK, AT 386-986-3713, XXXXXX@XXXXXXXXXXXX.XXX, 000 XXXX XXXXXX, XXXX XXXXX, XXXXXXX 00000.
Appears in 2 contracts
Samples: Animal Shelter Services Agreement, Animal Shelter Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor The CONSULTANT shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the Town as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. A. Keep and maintain public records required by the City Town to perform the service.
2. B. Upon request from the CityTown’s custodian of public recordsrecords or designee, provide the City Town with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Contract and following completion of the contract this Contract if the Contractor CONSULTANT does not transfer the records to the CityTown.
4. D. Upon completion of the this Contract, transfer, at no cost, to the City Town all public records in possession of the Contractor CONSULTANT or keep and maintain public records required by the City Town to perform the service. If the Contractor CONSULTANT transfers all public records to the City Town upon completion of the Contract, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt confidential or confidential and exempt from public records disclosure requirements. If the Contractor CONSULTANT keeps and maintains public records upon completion of the Contract, the Contractor CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityTown, upon request from the CityTown’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the CityTown. Rev. 2/2020 Page 5IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT (000) 000-0000, XXXXXXXXX@XXXXXXXXXXXX.XXX, or 0 XXXXX XXXXXX’X XXXXX ROAD, SEWALL’X XXXXX, XX 00000.
Appears in 2 contracts
Samples: Contract for Grant Development and Consulting Services, Continuing Contract for Planning Services
Public Records. Contractor shall comply with Florida Statute Chapter 119, the Florida Public Records Act as it relates to records kept and maintained by Contractor in performance of services pursuant to this Agreement. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXRECORDS: XXXXX XXXX - DIRECTOR OF COMMUNICATIONS AT: PHONE: 863-834- 6264, 954E-828-5002MAIL: XXXXX.XXXX@XXXXXXXXXXX.XXX, CITY CLERK’S OFFICEADDRESS: ATTN: COMMUNICATIONS DEPARTMENT, 000 X. XXXXXXXXXXXXX XXX., XXXXXXXX, XXXXXXX AVENUE00000. In accordance with Florida Statute §119.0701, FORT LAUDERDALE, FLORIDA 33301. the Contractor shall comply with public records laws, and Contractor shall:
1. Keep keep and maintain public records required by the City in performance of services pursuant to perform the service.
2contract. Upon request from the City’s custodian of public records, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in pursuant to Florida Statute Chapter 119, Florida Statutes (2019), as may be amended or revised, 119 or as otherwise provided by law.
3. Ensure Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon Contractor shall, upon completion of the Contractcontract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform services pursuant to the servicecontract. If the Contractor transfers all public records to the City upon completion of the Contractcontract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contractcontract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 2 contracts
Samples: Emergency Tree Trimming Services Agreement, Agreement for Supplemental Skilled Labor
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida Statutes, and Contractor shall:
1may not be amended. Keep The City shall keep and maintain public records required by the City SBBC to perform the service.
2services required under this agreement. Upon request from the CitySBBC’s custodian of public records, provide the City shall provide SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure The City shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement’s term and following completion of the contract Agreement if the Contractor City does not transfer the public records to the City.
4SBBC. Upon completion of the ContractAgreement, the City shall transfer, at no cost, to the City SBBC all public records in possession of the Contractor City or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Agreement. If the Contractor transfers City transfer all public records to the City SBBC upon completion of the ContractAgreement, the Contractor City shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor City keeps and maintains public records upon completion of the ContractAgreement, the Contractor City shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the CitySBBC’s custodian of public records, in a format that is compatible with the SBBC’s information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATION TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXX XXXX, 000-000-0000, XXXXXX.XXXX@XXXXXXXXXXXXXX.XXX, 000 XX 0XX XXXXXX XXXX XXXXXXXXXX, XX 00000
Appears in 2 contracts
Samples: Easement Agreement, Easement Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER The City is a public agency subject to the Florida Public Records Law expressed in Chapter 119, FLORIDA STATUTESFlorida Statutes. Accordingly, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTto the extent that it is determined that Engineer is acting on behalf of City as provided under Section 119.011(2) (2017) and implemented through the judicially established “totality of factors” analysis, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall Engineer agrees to also comply with public records lawsthat law, and Contractor shallspecifically including to:
1. a. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
2. b. Upon request from of the City’s custodian of public records, provide the public with access to public records on the same terms and conditions that the City with a copy of the requested records or allow would provide the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, this chapter or as otherwise provided by law.
3. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, d. Meet all requirements for retaining public records and transfer, at no cost, to the City City, all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City contractor upon completion termination of the Contract, the Contractor shall contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, City in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
e. IF THE ENGINEER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, IT IS THE ENGINEER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, AND TO CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXX.XXXXXX@XXXXX.XXX, 00000 XXXXXX XXXX XXXXX XXXXXXX, XXXXXX XXXX XXXXX, XX 00000.
Appears in 2 contracts
Samples: Master Services Agreement, Master Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The ARCHITECT shall deliver to the CITY’S representative for approval and acceptance, FLORIDA STATUTESand before being eligible for final payment of any amounts due, TO THE CONTRACTORall documents and materials prepared by and for the CITY under this Contract. All written and oral information not in the public domain or not previously known, and all information and data obtained, developed, or supplied by the CITY or at its expense will be kept confidential by the ARCHITECT and will not be disclosed to any other party, directly or indirectly, without the CITY’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTprior written consent unless required by a lawful order. All drawings, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXmaps, 954-828-5002sketches, programs, data base, reports and other data developed, or purchased, under this Contract for or at the CITY’S expense shall be and remain the CITY’S property and may be reproduced and reused at the discretion of the CITY. The CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor and the Architect shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. (a) Keep and maintain public records required by the City to perform the service.
2. (b) Upon request from the City’s custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Contract and following completion of the contract this Contract if the Contractor Architect does not transfer the records to the City.
4. (d) Upon completion of the this Contract, transfer, at no cost, to the City all public records in possession of the Contractor Architect or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor Architect shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor Architect shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE ARCHITECT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS [THE OFFICE OF THE CITY CLERK] OR DESIGNEE AT 000-000-0000, XXXXXXXXX@XXXXXXXXXX.XXX, 000 XXXX XXXX XXXXX XXXX., XXXXXXX XXXXX, XX 00000.
Appears in 2 contracts
Samples: Professional Services, Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Special Magistrate shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes (§119.0701), and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. (a) Keep and maintain public records required by the City to perform the service.
2. (b) Upon request from the City’s custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor Special Magistrate does not transfer the records to the City.
4. (d) Upon completion of the Contractthis Agreement, transfer, at no cost, to the City all public records in possession of the Contractor Special Magistrate or keep and maintain public records required by the City to perform the service. If the Contractor Special Magistrate transfers all public records to the City upon completion of the ContractAgreement, the Contractor Special Magistrate shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Special Magistrate keeps and maintains public records upon completion of the ContractAgreement, the Contractor Special Magistrate shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF SPECIAL MAGISTRATE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE SPECIAL MAGISTRATE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT: ATTENTION CITY CLERK, (000) 000-0000 OR XXXXXXXXX@XXXXXXXXX.XXX OR 0 XXXXX XXXXX XXXXXXX, LAKE WORTH BEACH, FL 33460.
Appears in 2 contracts
Samples: Professional Services, Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119Pursuant to Section 119.0701, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shallthe Consultant agrees to:
1. (a) Keep and maintain public records required by the City public agency to perform the service.service and supply goods and materials;
2. (b) Upon request from the Citypublic agency’s custodian of public records, provide the City public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, the Florida Statutes (2019), as may be amended or revised, Public Records Act or as otherwise provided by law.;
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement term and following completion of the contract Agreement if the Contractor Consultant does not transfer the records to the City.public agency; and
4. (d) Upon completion of the ContractAgreement, transfer, at no cost, to the City public agency all public records in possession of the Contractor Consultant or keep and maintain public records required by the City public agency to perform the service. If the Contractor Consultant transfers all public records to the City public agency upon completion of the ContractAgreement, the Contractor Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Consultant keeps and maintains public records upon completion of the ContractAgreement, the Contractor Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Citypublic agency, upon request from the Citypublic agency’s custodian of public records, in a format that is compatible with the information technology systems of the Citypublic agency. Rev. 2/2020 Page 5IF THE CONSULTANT HAS ANY QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, EXTENSION 226, OR XXXXXXXXX@XXXXXXXXXXXXX.XXX, 0000 XXXXXX XXXXX, XXXXXX XXXXX, FL 34217.
Appears in 2 contracts
Samples: Consulting Agreement, Consulting Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Vendor shall comply with public records lawsall applicable provisions of the Florida Public Records Act, and Contractor Chapter 119, Florida Statutes. Specifically, Vendor shall:
1. A. Keep and maintain public records required by the City public agency to perform the service.
2. B. Upon request from the Citypublic agency’s custodian of public records, provide the City public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor Vendor does not transfer the records to the Citypublic agency.
4. D. Upon completion of the Contractcontract, transfer, at no cost, to the City public agency all public records in possession of the Contractor Vendor or keep and maintain public records required by the City public agency to perform the service. If the Contractor Vendor transfers all public records to the City public agency upon completion of the Contractcontract, the Contractor Vendor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Vendor keeps and maintains public records upon completion of the Contractcontract, the Contractor Vendor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Citypublic agency, upon request from the Citypublic agency’s custodian of public records, in a format that is compatible with the information technology systems of the Citypublic agency. Rev. 2/2020 Page 5IF VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO VENDOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CITY OF OCALA, OFFICE OF THE CITY CLERK; 000-000-0000; E- mail: xxxxx@xxxxxxx.xxx; City Hall, 000 XX Xxxxxx Xxxxxx, Xxxxx, XX 00000.
Appears in 2 contracts
Samples: Yard and Wood Waste Disposal Services Agreement, Yard and Wood Waste Disposal Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shallThe Florida Public Records Act as follows:
1. Keep and maintain public records in the CONTRACTOR’s possession or control in connection with the CONTRACTOR’s performance under this Agreement that ordinarily and necessarily would be required by the City in order to perform the service.
2. Upon request from the by City’s custodian of public recordsrecords custodian, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the Citythis Agreement.
4. Upon completion of this Agreement or in the Contractevent of termination of this Agreement by either party, transferany and all public records relating to this Agreement in the possession of CONTRACTOR shall be delivered by CONTRACTOR to City, at no costcost to City, within seven days. All records stored electronically by CONTRACTOR shall be delivered to CITY in a format that is compatible with City’s information technology systems. Once the City all public records in possession of the Contractor or keep and maintain public records required by the City have been delivered to perform the service. If the Contractor transfers all public records to the City upon completion or termination of the Contractthis Agreement, the Contractor CONTRACTOR shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records record disclosure requirements.
5. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided CONTRACTOR’S failure or refusal to the City, upon request from the City’s custodian of public records, in a format that is compatible comply with the information technology systems provisions of this Section shall result in the immediate termination of this Agreement by the City. Rev. 2/2020 Page 5IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXX@XXXXXXXXXXXX.XXX OR BY MAIL: CITY OF COOPER CITY – CITY CLERK’S OFFICE, 0000 XX 00XX XXXXX, XXXXXX XXXX, XX 00000.
Appears in 2 contracts
Samples: Contract for Services, Consulting Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. The Contractor shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor does not transfer the records to the City.
4. Upon completion of the Contractthis Agreement, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the ContractAgreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the ContractAgreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT THE CITY OF LAKE WORTH BEACH, ATTN: CITY CLERK, AT (561) 586- 1662, CITY XXXXX@XXXXXXXXXXXXXXXX.XXX, 0 X. XXXXX XXXXXXX, LAKE WORTH BEACH, FL 33460.
Appears in 2 contracts
Samples: Agreement for Goods and Services, Lockbox Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTAGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301, EMAIL: XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, PHONE: 000-000-0000. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (20192020), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement term and following completion of the contract Agreement if the Contractor does not transfer the records to the City.
4. Upon completion of the ContractAgreement, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the ContractAgreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the ContractAgreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 2 contracts
Samples: Demolition Services Agreement, Demolition Services Agreement
Public Records. IF THE CONTRACTOR GRANTEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORGRANTEE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTAGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXAT: 850/410-5700 XXXXxxxxxxxx@xxx.xxxxx.xx.xx 000 Xxxxxxxx Xxxxxx, 954-828-5002XX 00 Xxxxxxxxxxx, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Xxxxxxx 00000 The Grantee shall comply with public records laws, and Contractor shall:
1. Keep keep and maintain public records required by the City Commission to perform the service.
2service of this agreement. Upon request from the CityCommission’s custodian of public records, provide the City Commission with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract agreement term and following completion of the contract agreement if the Contractor Grantee does not transfer the records to the City.
4Commission. Upon completion of the Contractagreement, transfer, at no cost, to the City Commission all public records in possession of the Contractor Grantee or keep and maintain public records required by the City Commission to perform the service. If the Contractor Grantee transfers all public records to the City Commission upon completion of the Contractcontract, the Contractor Grantee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Grantee keeps and maintains public records upon completion of the Contractcontract, the Contractor Grantee shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityCommission, upon request from the CityCommission’s custodian of public records, in a format that is compatible with the information technology systems of the CityCommission. Rev. 2/2020 Page 5Failure by the Grantee to comply with Chapter 119, Florida Statutes, shall be grounds for immediate unilateral cancellation of this Agreement by the Commission.
Appears in 2 contracts
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119Pursuant to Section 119.0701, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor the DEVELOPER shall comply with public records the Florida Public Records’ laws, and Contractor shall:
1. A. Keep and maintain public records required by the City COUNTY to perform the serviceservices identified herein.
2. B. Upon request from the City’s custodian of public recordsLake County, provide the City COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, this chapter or as otherwise provided by law.
3. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor DEVELOPER does not transfer the records to the CityCOUNTY.
4. D. Upon completion of the Contractcontract, transfer, at no cost, to the City COUNTY all public records in possession of the Contractor DEVELOPER or keep and maintain public records required by the City COUNTY to perform the service. If the Contractor DEVELOPER transfers all public records to the City COUNTY upon completion of the Contractcontract, the Contractor DEVELOPER shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor DEVELOPER keeps and maintains public records upon completion of the Contractcontract, the Contractor DEVELOPER shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityCOUNTY, upon request from the City’s COUNTY’S custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5COUNTY.
E. IF THE DEVELOPER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE DEVELOPER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXXXXX@XXXXXXXXXXXX.XXX, OR XXX XXXXXXXX, LAKE COUNTY PUBLIC WORKS, XX XXX 0000, XXXXXXX, XX 00000.
Appears in 2 contracts
Samples: Developer's Agreement for Maintenance of Improvements, Developer's Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, EMAIL: XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, ADDRESS: CITY CLERK’S OFFICE, 000 X. XXXXX XXXXXXX AVENUEXXXXXX, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 2 contracts
Samples: Purchase Agreement, On Line Information Management System Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor The Consultant shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the Town as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. A. Keep and maintain public records required by the City Town to perform the service.
2. B. Upon request from the CityTown’s custodian of public recordsrecords or designee, provide the City Town with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor Consultant does not transfer the records to the CityTown.
4. D. Upon completion of the Contractthis Agreement, transfer, at no cost, to the City Town all public records in possession of the Contractor Consultant or keep and maintain public records required by the City Town to perform the service. If the Contractor Consultant transfers all public records to the City Town upon completion of the ContractAgreement, the Contractor Consultant shall destroy any duplicate public records that are exempt confidential or confidential and exempt from public records disclosure requirements. If the Contractor Consultant keeps and maintains public records upon completion of the ContractAgreement, the Contractor Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityTown, upon request from the CityTown’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the CityTown. Rev. 2/2020 Page 5IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE ATTN: XXXXXXX XXXXXXX, AT (561) 278- 4548, XXXXXXXX@XXXXXXXXXXXXX.XX, 0000 X. XXXXX XXXX., XXXXXXXX XXXXX, XX 00000.
Appears in 2 contracts
Samples: Professional Services, Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida Statutes, and Contractor shall:
1may not be amended. Keep VENDOR shall keep and maintain public records required by the City SBBC to perform the service.
2services required under this Agreement. Upon request from the CitySBBC’s custodian of public records, VENDOR shall provide the City SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure VENDOR shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement’s term and following completion of the contract Agreement if the Contractor VENDOR does not transfer the public records to the City.
4SBBC. Upon completion of the ContractAgreement, VENDOR shall transfer, at no cost, to the City SBBC all public records in possession possess-ion of the Contractor VENDOR or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Agreement. If the Contractor transfers VENDOR transfer all public records to the City SBBC upon completion of the ContractAgreement, the Contractor VENDOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor VENDOR keeps and maintains public records upon completion of the ContractAgreement, the Contractor VENDOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the CitySBBC’s custodian of public records, in a format that is compatible with the SBBC’s information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXX.XXXX@XXXXXXXXXXXXXX.XXX, RISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION, 000 XXXXXXXXX XXXXX XXXXXX, XXXX XXXXXXXXXX, XXXXXXX 00000.
Appears in 2 contracts
Samples: Plagiarism Detection Software Agreement, Vendor Agreement
Public Records. IF THE CONTRACTOR PARTICIPANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORPARTICIPANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954000-828000-50020000, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor Participant does not transfer the records to the City.
4. Upon completion of the Contractcontract, transfer, at no cost, to the City all public records in possession of the Contractor Participant or keep and maintain public records required by the City to perform the service. If the Contractor Participant transfers all public records to the City upon completion of the Contractcontract, the Contractor Participant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Participant keeps and maintains public records upon completion of the Contractcontract, the Contractor Participant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 2 contracts
Samples: Not for Profit Grant Participation Agreement, Not for Profit Grant Participation Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. A. Contractor shall comply with public records laws, and Contractor shall:
1. Keep agrees to keep and maintain public records required in Contractor’s possession or control in connection with Contractor’s performance under this Agreement. Contractor additionally agrees to comply specifically with the provisions of Section 119.0701, Florida Statutes. Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed, except as authorized by law, for the City duration of the Agreement, and following completion of the Agreement until the records are transferred to perform the serviceCity.
2. B. Upon request from the City’s City custodian of public records, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in by Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure that public records that C. Unless otherwise provided by law, any and all records, including but not limited to reports, surveys, and other data and documents provided or created in connection with this Agreement are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for shall remain the duration property of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. D. Upon completion of this Agreement or in the Contractevent of termination by either party, transfer, at no cost, to the City any and all public records relating to the Agreement in the possession of the Contractor or keep and maintain public records required shall be delivered by the City to perform the service. If the Contractor transfers all public records to the City Manager, at no cost to the City, within seven (7) days. All such records stored electronically by Contractor shall be delivered to the City in a format that is compatible with the City’s information technology systems. Once the public records have been delivered upon completion or termination of the Contractthis Agreement, the Contractor shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the .
E. Any compensation due to Contractor shall meet be withheld until all applicable requirements for retaining public records. All records stored electronically must be are received as provided herein.
F. Contractor’s failure or refusal to comply with the provisions of this section shall result in the immediate termination of this Agreement by the City.
G. In accordance with Section 119.0701(1)(a), upon request from the City’s custodian of public recordsFlorida Statutes, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT CUSTODIAN OF PUBLIC RECORDS: XXXXXXX XXXX, CITY CLERK CITY OF COOPER CITY 0000 XX 00 XXXXX XXXXXX XXXX, XX 00000 954-434-4300 x #291 XXXXX@XXXXXXXXXXXX.XXX
Appears in 1 contract
Samples: Contract Extension Agreement
Public Records. IF THE CONTRACTOR CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORCONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTAGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXX XXXXXXX AVENUEXXXXXX, FORT LAUDERDALE, FLORIDA FLORIDA, 33301. Contractor shall comply with public records laws, and Contractor shall:PHONE: 000-000-0000, EMAIL: XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX.
1. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (20192020), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the this contract if the Contractor CONSULTANT does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor CONSULTANT or keep and maintain public records required by the City to perform the service. If the Contractor CONSULTANT transfers all public records to the City upon completion of the this Contract, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CONSULTANT keeps and maintains public records upon completion of the this Contract, the Contractor CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 1 contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. The Contractor shall comply with public records lawsFlorida’s Public Records Law. Specifically, and the Contractor shall:
1. a. Keep and maintain public records required by the City Town to perform the service.
2. b. Upon the request from of the CityTown’s custodian of public records, provide provided the City Town with a copy of the requested such public records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost costs provided for in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by lawStatutes.
3. c. Ensure that any public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term of this Contract, and following completion of the contract this Contract if the Contractor Contactor does not transfer the records which are part of this Contract to the CityTown.
4. d. Upon the completion of the term of the Contract, transfer, at no cost, to the City Town all public records in possession of the Contractor Contactor/Vendor; or keep and maintain the public records required by associated with the City to perform services provided for in the serviceContract. If the Contractor Contactor transfers all public records to the City Town upon completion of the term of the Contract, the Contractor Consultant shall destroy any duplicate public records that are exempt or of confidential and exempt from public records disclosure requirementsdisclosure. If the Contractor keeps and maintains public records upon completion of the term of the Contract, the Contractor shall meet all applicable requirements for retaining pertaining to the retention of public records. All records stored electronically must shall be provided to the CityTown, upon request from the City’s Towns custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5Town.
e. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE CONTRACTOR SHOULD CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: TOWN CLERK, 000 Xxxx Xxxxxx, Xxxx Xxxx, Xxxxxxx 00000, 000-000-0000, Xxxxxxxxx@xxxxxxxxxxxxxxx.xxx.
Appears in 1 contract
Samples: Contract for Waterproofing and Exterior Painting Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119If under this Agreement, FLORIDA STATUTESthe DEVELOPER is providing services and is acting on behalf of a public agency, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTas provided by Section 119.0701, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXFlorida Statutes, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor the DEVELOPER shall:
1. Keep and maintain public records required by the City CITY to perform the service.
2. Upon request from the CityCITY’s custodian of public records, provide the City CITY with a copy of the requested records or allow the records to be inspected or copied copies within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, 119 of the Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement term and following completion of the contract Agreement if the Contractor Developer does not transfer the records to the CityCITY.
4. Upon completion of the ContractAgreement, transfer, at no cost, to the City CITY all public records in possession of the Contractor Developer or keep and maintain public records required by the City CITY to perform the service. If the Contractor Developer transfers all public records to the City CITY upon completion of the ContractAgreement, the Contractor Developer shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Developer keeps and maintains public records upon completion of the ContractAgreement, the Contractor Developer shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityCITY, upon request from the CityCITY’s custodian of public records, in a format that is compatible with the information technology systems of the CityCITY. Rev. 2/2020 Page 55600, xxxxxxx@xxxxxxxxxxxxx.xxx, 000 XXXXX XXXXXX, X.X., XXXXXX XXXXX, XXXXXXX 00000. If the Developer does not comply with a public records request, CITY shall enforce the Agreement which may include immediate termination of Agreement.
Appears in 1 contract
Samples: Developer's Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida Statutes, and Contractor shall:
1may not be amended. Keep CLOSE UP shall keep and maintain public records required by the City SBBC to perform the service.
2services required under this Agreement. Upon request from the CitySBBC’s custodian of public records, CLOSE UP shall provide the City SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure CLOSE UP shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement’s term and following completion of the contract Agreement if the Contractor CLOSE UP does not transfer the public records to the City.
4SBBC. Upon completion of the ContractAgreement, CLOSE UP shall transfer, at no cost, to the City SBBC all public records in possession of the Contractor CLOSE UP or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Agreement. If the Contractor CLOSE UP transfers all public records to the City SBBC upon completion of the ContractAgreement, the Contractor CLOSE UP shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CLOSE UP keeps and maintains public records upon completion of the ContractAgreement, the Contractor CLOSE UP shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the CitySBBC’s custodian of public records, in a format that is compatible with the SBBC’s information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, RISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION, 000 XXXXXXXXX XXXXX XXXXXX, XXXX XXXXXXXXXX, XXXXXXX 00000.
Appears in 1 contract
Samples: Contract for Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER The City is a public agency subject to the Florida Public Records Law expressed in Chapter 119, FLORIDA STATUTESFlorida Statutes. Accordingly, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTto the extent that it is determined that Consultant is acting on behalf of City as provided under Section 119.011(2, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall Consultant agrees to also comply with public records lawsthat law, and Contractor shallspecifically including to:
1. A. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
2. B. Upon request from of the City’s custodian of public records, provide the public with access to public records on the same terms and conditions that the City with a copy of the requested records or allow would provide the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, this chapter or as otherwise provided by law, or provide the City with a copy of the requested records.
3. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor Consultant does not transfer the records to the City.
4. Upon completion of the Contract, D. Meet all requirements for retaining public records and transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City contractor upon completion termination of the Contract, the Contractor shall contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, City in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
E. IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, IT IS THE CONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, AND TO CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXX.XXXXXX@XXXXXXXX.XXX, 00000 XXXXXX XXXX XXXXX XXXXXXX, XXXXXX XXXX XXXXX, XX 00000
Appears in 1 contract
Samples: Professional Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Consultant shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. (a) Keep and maintain public records required by the City to perform the service.
2. (b) Upon request from the City’s custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor Consultant does not transfer the records to the City.
4. (d) Upon completion of the Contractthis Agreement, transfer, at no cost, to the City all public records in possession of the Contractor Consultant or keep and maintain public records required by the City to perform the service. If the Contractor Consultant transfers all public records to the City upon completion of the ContractAgreement, the Contractor Consultant shall destroy any duplicate public records that are exempt or confidential and or exempt from public records disclosure requirements. If the Contractor Consultant keeps and maintains public records upon completion of the ContractAgreement, the Contractor Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT THE CITY OF LAKE WORTH BEACH, ATTN: XXXXXX XXXXXX, AT (000) 000-0000, XXXXXXX@XXXXXXXXXXXXXXXX.XXX, 0 X. XXXXX XXXXXXX, LAKE WORTH BEACH, FL 33460.
Appears in 1 contract
Samples: Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 55 A minimum of three (3) references shall be provided:
Appears in 1 contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Consultant shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. (a) Keep and maintain public records required by the City to perform the service.
2. (b) Upon request from the City’s custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor Consultant does not transfer the records to the City.
4. (d) Upon completion of the Contractthis Agreement, transfer, at no cost, to the City all public records in possession of the Contractor Consultant or keep and maintain public records required by the City to perform the service. If the Contractor Consultant transfers all public records to the City upon completion of the ContractAgreement, the Contractor Consultant shall destroy any duplicate public records that are exempt or confidential and or exempt from public records disclosure requirements. If the Contractor Consultant keeps and maintains public records upon completion of the ContractAgreement, the Contractor Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (000) 000-0000, XXXXXXXXX@XXXXXXXXXXXXXXXX.XXX, OR 0 XXXXX XXXXX XXXXXXX, LAKE WORTH BEACH, FLORIDA 33460.
Appears in 1 contract
Samples: Professional Services
Public Records. 13.1 Contractor understands that the public shall have access, at all reasonable times, to all documents and information pertaining to City contracts, subject to the provisions of Chapter 119, Florida Statutes (2020), and agrees to allow access by the City and the public to all documents subject to disclosure under applicable law.
13.2 The Contractor shall additionally comply with Section 119.0701, Florida Statutes (2014), including without limitation, the following conditions: (1) keep and maintain public records that ordinarily and necessarily would be required by the City to perform this service; (2) provide the public with access to public records on the same terms and conditions as the City would at the cost provided by Chapter 119, Florida Statutes (2020), or as otherwise provided by law; (3) ensure that public records that are exempt or confidential and exempt from disclosure are not disclosed, except as authorized by law; (4) meet all requirements for retaining public records and transfer, at no cost to the City, all public records in its possession upon termination of this Agreement and destroy any duplicate public records that are exempt or confidential and exempt from disclosure requirements; and (5) all electronically stored public records must be provided to the City in a format compatible with the City’s information technology systems.
13.3 It is further understood between the Parties that any information, writings, tapes, Contract Documents, reports or any other matter whatsoever which is given by the City to the Contractor pursuant to this Agreement shall at all times remain the property of the City and shall not be used by the Contractor for any other purposes whatsoever without the written consent of the City.
13.4 In the event the Agreement is terminated, Contractor agrees to provide the City all such documents within Ten (10) Days from the date the Agreement is terminated. All documents developed by Contractor under this Agreement shall be delivered to the City by the Contractor upon completion of the Services and shall become property of the City, without restriction or limitation of its use. The Contractor agrees that all documents generated hereto shall be subject to the applicable provisions of the Public Records Law, under Chapter 119, Florida Statutes (2020).
13.5 IF THE CONTRACTOR HAS YOU HAVE QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S YOUR DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXXXXXXXXXX@XXXXXXXXXXXX.XXX , 954-828-5002RECORDS CUSTODIAN, CITY CLERK’S OFFICEOF NORTH MIAMI, 000 X. XXXXXXX AVENUEX.X. 000 XXXXXX, FORT LAUDERDALEXXXXX XXXXX, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the serviceXX 00000.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5
Appears in 1 contract
Samples: Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida’s Public Records Laws, and Contractor shallChapter 119, Florida Statutes, and, if it is acting on behalf of the CITY as provided under section 119.011(2), the CONTRACTOR specifically agrees to:
1. (a) Keep and maintain public records required by the City CITY to perform the serviceservices under this Agreement.
2. (b) Upon request from the CityCITY’s custodian of public records, provide the City CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time tie at a cost that does not exceed the cost provided in this Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. (c) Ensure that said public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement term and following completion of the contract Agreement, if the Contractor CONTRACTOR does not transfer the records to the CityCITY.
4. (d) Upon the completion of the ContractAgreement, transfer, at no cost, to the City CITY all public records in possession of the Contractor CONTRACTOR or keep and maintain public records required by the City CITY to perform the serviceservices. If the Contractor CONTRACTOR transfers all public records to the City CITY upon completion of the ContractAgreement, the Contractor CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CONTRACTOR keeps and maintains public records upon completion of the ContractAgreement, the Contractor CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityCITY, upon request from the CityCITY’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (000) 000-0000, XXXXXXXXX@XXXXXXXXXXXXXXXX.XXX OR 0 XXXXX XXXXX XXXXXXX, LAKE WORTH BEACH, FLORIDA 33460.
Appears in 1 contract
Samples: Goods and Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shallThe Florida Public Records Act as follows:
1. Keep and maintain public records in the CONTRACTOR’s possession or control in connection with the CONTRACTOR’s performance under this Agreement that ordinarily and necessarily would be required by the City in order to perform the service.
2. Upon request from the by City’s custodian of public recordsrecords custodian, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the Citythis Agreement.
4. Upon completion of this Agreement or in the Contractevent of termination of this Agreement by either party, transferany and all public records relating to this Agreement in the possession of CONTRACTOR shall be delivered by CONTRACTOR to City, at no costcost to City, within seven days. All records stored electronically by CONTRACTOR shall be delivered to CITY in a format that is compatible with City’s information technology systems. Once the City all public records in possession of the Contractor or keep and maintain public records required by the City have been delivered to perform the service. If the Contractor transfers all public records to the City upon completion or termination of the Contractthis Agreement, the Contractor CONTRACTOR shall destroy any and all duplicate public records that are exempt or confidential and exempt from public records record disclosure requirements.
5. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided CONTRACTOR’S failure or refusal to the City, upon request from the City’s custodian of public records, in a format that is compatible comply with the information technology systems provisions of this Section shall result in the immediate termination of this Agreement by the City. Rev. 2/2020 Page 5IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (000) 000-0000, XXX@XXXXXXXXXX.XXX, OR BY MAIL: CITY OF COOPER CITY – CITY CLERK’S OFFICE, 0000 XX 00XX XXXXX, XXXXXX XXXX, XX 00000.
Appears in 1 contract
Samples: Supply Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida Statutes, and Contractor shall:
1may not be amended. Keep CAREER SOFT shall keep and maintain public records required by the City SBBC to perform the service.
2services required under this Agreement. Upon request from the CitySBBC’s custodian of public records, CAREER SOFT shall provide the City SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure CAREER SOFT shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement’s term and following completion of the contract Agreement if the Contractor CAREER SOFT does not transfer the public records to the City.
4SBBC. Upon completion of the ContractAgreement, CAREER SOFT shall transfer, at no cost, to the City SBBC all public records in possession of the Contractor CAREER SOFT or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Agreement. If the Contractor CAREER SOFT transfers all public records to the City SBBC upon completion of the ContractAgreement, the Contractor CAREER SOFT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CAREER SOFT keeps and maintains public records upon completion of the ContractAgreement, the Contractor CAREER SOFT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the CitySBBC’s custodian of public records, in a format that is compatible with the SBBC’s information technology systems of the Citysystems. Rev. 2/2020 Page 5AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, RISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION, 000 XXXXXXXXX XXXXX XXXXXX, XXXX XXXXXXXXXX, XXXXXXX 00000.
Appears in 1 contract
Samples: Software License Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER To ensure compliance with Chapter 119, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor City and SBBC shall comply with public records laws, and Contractor shall:
1. Keep keep and maintain public records required by the City to perform the service.
2services required under this Agreement. Upon request from the Cityeither party’s custodian of public records, City and SBCC shall provide the City other party with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure City and SBBC shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement’s term and following completion of the contract if the Contractor does not transfer the records to the City.
4Agreement. Upon completion of the ContractAgreement, City and SBBC shall transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City either party to perform the service. If services required under the Contractor transfers all public Agreement or retain records to the City upon completion created by virtue of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion entering into this agreement in compliance with State of the Contract, the Contractor shall meet all applicable requirements for retaining public recordsFlorida Records Retention guidelines. All records stored electronically must be provided to the Cityother party, upon request from the City’s custodian of public records, in a format that is compatible with the both parties’ information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXX.XXXX@XXXXXXXXXXXXXX.XXX, RISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION, 000 XX Xxxxx XXXXXX, XXXX XXXXXXXXXX, XX 00000.
Appears in 1 contract
Samples: Reciprocal Use Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Lender shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes (the “Public Records Act”), and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. a. Keep and maintain public records required by the City to perform the serviceservices.
2. b. Upon request from the City’s custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and Agreement following completion of the contract Agreement if the Contractor Lender does not transfer the records to the City.
4. d. Upon completion of the ContractAgreement, transfer, at no cost, to the City all public records in possession of the Contractor Lender or keep and maintain public records required by the City to perform the service. If the Contractor Lender transfers all public records to the City upon completion of the ContractAgreement, the Contractor Xxxxxx shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Lender keeps and maintains public records upon completion of the ContractAgreement, the Contractor Lender shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE LENDER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE LENDER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT THE CITY OF LAKE WORTH BEACH, ATTN: XXXXXXX XXX XXXXX, AT (000) 000-0000, XXXXXXXXX@XXXXXXXXXXXXXXXX.XXX, 0 X. XXXXX XXXXXXX, LAKE WORTH, FL 33460.
Appears in 1 contract
Samples: Loan Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER Pursuant to section 119.0701, Florida Statutes, for any tasks performed by Licensee on behalf of the City, Licensee shall: (a) keep and maintain all public records, as that term is defined in chapter 119, FLORIDA STATUTESFlorida Statutes (“Public Records”), TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon work contemplated by this License; (b) upon request from the City’s custodian of public records, provide the City with a copy of the requested records Public Records or allow the records Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the cost costs provided in Chapter chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure ; (c) ensure that public records Public Records that are exempt or confidential and exempt from public records Public Records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term of this License and following completion or termination of the contract this License, if the Contractor Licensee does not transfer the records to the City in accordance with (d) below; and (d) upon completion or termination of this License, (i) if the City.
4. Upon completion , in its sole and absolute discretion, requests that all Public Records in possession of the ContractLicensee be transferred to the City, Licensee shall transfer, at no cost, to the City City, all public records Public Records in possession of the Contractor Licensee within thirty (30) days of such request or (ii) if no such request is made by the City, Licensee shall keep and maintain public records the Public Records required by the City to perform the servicework contemplated by this License. If the Contractor Licensee transfers all public records Public Records to the City upon completion of the Contractpursuant to (d)(i) above, the Contractor Licensee shall destroy any duplicate public records Public Records that are exempt or confidential and exempt from public Public Records disclosure requirements within thirty (30) days of transferring the Public Records to the City and provide the City with written confirmation that such records disclosure requirementshave been destroyed within thirty (30) days of transferring the Public Records. If the Contractor Licensee keeps and maintains public records upon completion of the ContractPublic Records pursuant to (d)(ii) above, the Contractor Licensee shall meet all applicable requirements for retaining public recordsPublic Records. All records Public Records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5If Licensee does not comply with a Public Records request, or does not comply with a Public Records request within a reasonable amount of time, the City may terminate this License and may pursue any and all remedies available in law or equity including, but not limited to, specific performance. The provisions of this section only apply to those tasks in which Licensee is acting on behalf of the City. City Clerk, City of Treasure Island 000 000xx Xxxxxx
Appears in 1 contract
Samples: Non Exclusive License Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301and may not be amended. Contractor shall comply with public records laws, and Contractor shall:
1. Keep keep and maintain public records required by the City SBBC to perform the service.
2services required under this Lease Agreement. Upon request from the CitySBBC’s custodian of public records, Contractor shall provide the City SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Lease Agreement’s term and following completion of the contract Lease Agreement if the Contractor does not transfer the public records to the City.
4SBBC. Upon completion of the ContractLease Agreement, Contractor shall transfer, at no cost, to the City SBBC all public records in possession possess-ion of the Contractor or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Lease Agreement. If the Contractor transfers transfer all public records to the City SBBC upon completion of the ContractLease Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the ContractLease Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the CitySBBC’s custodian of public records, in a format that is compatible with the SBBC ’s information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS LEASE AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE LEASE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 754-321-2300, XXXXXX.XXXX@XXXXXXXXXXXXXX.XXX, RISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION, 000 XX 0xx Xxxxxx, 00xx Xxxxx Xx.
Appears in 1 contract
Samples: Lease Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shallCONSULTANT agrees to:
1. Keep and maintain public records required by the City CITY to perform the service.
2. Upon request from the CityCITY’s custodian of public records, provide the City CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, 119 of the Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement term and following completion of the contract Agreement if the Contractor CONSULTANT does not transfer the records to the CityCITY.
4. Upon completion of the ContractAgreement, transfer, at no cost, to the City CITY all public records in possession of the Contractor CONSULTANT or keep and maintain public records required by the City CITY to perform the service. If the Contractor CONSULTANT transfers all public records to the City CITY upon completion of the ContractAgreement, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CONSULTANT keeps and maintains public records upon completion of the ContractAgreement, the Contractor CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityCITY, upon request from the CityCITY’s custodian of public records, in a format that is compatible with the information technology systems of the CityCITY. Rev. 2/2020 Page 5EXT. 232, XXxxxxxxx@xxxxxxxxxxxxx.xxx, 000 XXXXX XXXXXX, X.X. XXXXXX XXXXX, XXXXXXX 00000. If the CONSULTANT does not comply with a public records request, CITY shall enforce the Agreement which may include immediate termination of Agreement.
Appears in 1 contract
Samples: Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTAGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, EMAIL: XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, ADDRESS: CITY CLERK’S OFFICE, 000 X. XXXXX XXXXXXX AVENUEXXXXXX, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (20192020), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the ContractAgreement, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the ContractAgreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the ContractAgreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 1 contract
Public Records. IF THE As required by Section 119.0701, Florida Statutes, CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall hereby specifically covenants to comply with the public records laws, and Contractor shalllaws of the State of Florida. CONTRACTOR specifically covenants to:
1. (a) Keep and maintain public records required by the City CITY in order to perform the serviceProject Scope of Services.
2. (b) Upon request from the City’s custodian of public recordsCITY, provide the City CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement term and following completion of the contract Agreement if the Contractor CONTRACTOR does not transfer the records to the CityCITY.
4. (d) Upon completion of the ContractAgreement, transfer, at no cost, to the City CITY all public records in possession of the Contractor CONTRACTOR or keep and maintain public records required by the City CITY to perform the serviceProject Scope of Services. If the Contractor CONTRACTOR transfers all public records to the City CITY upon completion of the ContractAgreement, the Contractor CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CONTRACTOR keeps and maintains public records upon completion of the ContractAgreement, the Contractor CONTRACTOR shall meet all applicable requirements for retaining maintaining public records. All records stored electronically must be provided to the City, CITY upon request from the City’s custodian of public records, CITY in a format that is compatible with the information technology systems of CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: CONTRACTOR acknowledges that, pursuant to Section 119.0701(3)(b), Florida Statutes, if CONTRACTOR fails to comply with CITY’S request for public records, CITY shall enforce the Citycontract provisions in accordance with the contract. Rev. 2/2020 Page 5CONTRACTOR acknowledges the relief available to CITY includes, but shall not be limited to, an action for specific performance.
Appears in 1 contract
Samples: Restated Agreement
Public Records. IF THE CONTRACTOR CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORCONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS RECORDS, XXXXXX XXXXXXXXX AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX(000) 000-0000, 954XXXXXXXXXX@XXXXXXXXX.XXX, PANAMA CITY-828-5002BAY COUNTY AIRPORT AND INDUSTRIAL DISTRICT, CITY CLERK’S OFFICE0000 XXXX XXX XXXXXXX, 000 X. XXXXXXX AVENUEXXX X, FORT LAUDERDALE, FLORIDA 33301. Contractor XXXXXX XXXX CONSULTANT shall comply with public records laws, and Contractor specifically shall:
1. Keep and maintain public records required by the City public agency to perform the service.
2. Upon request from the Citypublic agency’s custodian of public records, provide the City public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, this chapter or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor CONSULTANT does not transfer the records to the Citypublic agency.
4. Upon completion of the Contractcontract, transfer, at no cost, to the City public agency all public records in possession of the Contractor contractor or keep and maintain public records required by the City public agency to perform the service. If the Contractor CONSULTANT transfers all public records to the City public agency upon completion of the Contractcontract, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CONSULTANT keeps and maintains public records upon completion of the Contractcontract, the Contractor CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Citypublic agency, upon request from the Citypublic agency’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5public agency.
Appears in 1 contract
Samples: Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The Parties agree that the City is a local government required to comply with the State of Florida’s public records laws. Notwithstanding anything contained herein, FLORIDA STATUTESas provided under Section 119.0701, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTFlorida Statutes, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXif the Community: (i) provides a service; and (ii) acts on behalf of the City as provided under Section 119.011(2), 954-828-5002Florida Statutes, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor the Community shall comply with public records lawsthe requirements of Section 119.0701, and Contractor shallFlorida Statutes, as it may be amended from time to time. The Community is specifically required to:
1. A. Keep and maintain public records required by the City to perform the serviceservices as provided under this Agreement.
2. B. Upon request from the City’s custodian Custodian of public recordsPublic Records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law. The Community further agrees that all fees, charges, and expenses shall be determined in accordance with the City’s standards.
3. C. Ensure that public records that are exempt exempt, or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract Agreement, if the Contractor Community does not transfer the records to the Citypublic agency.
4. D. Upon completion of the ContractAgreement, the Community shall transfer, at no cost, cost to the City City, all public records in possession of the Contractor or Community unless notified by the City’s representative/liaison, on behalf of the City’s custodian of public records, to keep and maintain public records required by the City to perform the service. If the Contractor Community transfers all public records to the City upon completion of the ContractAgreement, the Contractor Community shall destroy any duplicate public records that are exempt exempt, or confidential and exempt from public records disclosure requirements. If the Contractor Community keeps and maintains public records upon completion of the ContractAgreement, the Contractor Community shall meet all applicable requirements for retaining public records. All records stored electronically by the Community must be provided to the City, upon request from of the City’s custodian Custodian of public recordsPublic Records, in a format that is compatible with the information technology systems system of the City, at no cost to the City. Rev. 2/2020 Page 5Failure of the Community to comply with the requirements of this article shall be a material breach of this Agreement. The City shall have the right to exercise any and all remedies available to it, including but not limited to, the right to terminate for cause. The Community acknowledges that it has familiarized itself with the requirements of Chapter 119, Florida Statutes, and other requirements of state law applicable to public records not specifically set forth herein.
Appears in 1 contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. The Contractor shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor does not transfer the records to the City.
4. Upon completion of the Contractthis Agreement, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the ContractAgreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the ContractAgreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT THE CITY OF LAKE WORTH BEACH, ATTN: CITY CLERK, AT (561) 586- 1662, XXXXXXXXX@XXXXXXXXXXXXXXXX.XXX, 0 X. XXXXX XXXXXXX, LAKE WORTH BEACH, FL 33460.
Appears in 1 contract
Samples: Agreement for Goods and Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119In accordance with Section 119.0701, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor Developer shall:
1. (A) Keep and maintain public records required by the City to perform the service.;
2. (B) Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.;
3. (C) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for (i) the duration of the contract term of this Agreement and (ii) following completion of its obligations under the contract terms of this Agreement if the Contractor Developer does not transfer the records to the City.public agency; and
4. (D) Upon completion of its obligations under the Contractterms of this Agreement, transfer, at no cost, to the City all public records in its possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor Developer transfers all public records to the City upon completion of its obligations under the Contractterms of this Agreement, the Contractor it shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Developer keeps and maintains public records upon completion of its obligations under the Contractterms of this Agreement, the Contractor it shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the Citypublic agency’s custodian of public records, in a format that is compatible with the information technology systems of the Citypublic agency. Rev. 2/2020 Page 5IF THE DEVELOPER HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE DEVELOPER’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: (000) 000-0000, XXXXXX@XXXXXXXXXXX.XXX, CITY CLERK’S OFFICE, 0000 XXXXXXXXX XXXX., XXXXXXXXX, XX 00000.
Appears in 1 contract
Samples: Comprehensive Development Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119Section 119.0701 of the Florida Statutes requires that requests to inspect or copy public records relating to a public agency, FLORIDA STATUTESsuch as the City, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTmust be made directly to the public agency. If however, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXthe public agency does not possess the public record but a contractor does, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301that contractor must provide the records to the public agency or allow inspection or copy within a reasonable time. Contractor shall Recipient agrees to comply with public records laws, and Contractor shallto the extent applicable to Recipient comply with the obligations on contractors in Section 119.0701(2)(b) set forth below to:
1. a. Keep and maintain public records required by the City public agency to perform the service.
2. b. Upon request from the Citypublic agency’s custodian of public records, provide the City public agency with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, this chapter or as otherwise provided by law.
3. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor contractor does not transfer the records to the Citypublic agency.
4. d. Upon completion of the Contractcontract, transfer, at no cost, to the City public agency all public records in possession of the Contractor contractor or keep and maintain public records required by the City public agency to perform the service. If the Contractor contractor transfers all public records to the City public agency upon completion of the Contractcontract, the Contractor contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor contractor keeps and maintains public records upon completion of the Contractcontract, the Contractor contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Citypublic agency, upon request from the Citypublic agency’s custodian of public records, in a format that is compatible with the information technology systems of the Citypublic agency. Rev. 2/2020 Page 5IF RECIPIENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE RECIPIENT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF THE PUBLIC RECORDS AT X/X XXXXXX XXXX XXXXX, XXXXXXX@XXXXXXXXXXXXX.XXX, TELEPHONE NUMBER (000) 000-0000, 000 X. XXXXXX XXX., XXXXXXX, XX 00000.
Appears in 1 contract
Samples: Contract
Public Records. Contractor understands and agrees that all documents of any kind provided to the District in connection with this Agreement may be public records, and, accordingly, Contractor agrees to comply with all applicable provisions of Florida law in handling such records, including but not limited to Section 119.0701, Florida Statutes. Contractor acknowledges that the designated public records custodian for the District is Xxxx Xxxxx (“Public Records Custodian”). Among other requirements and to the extent applicable by law, the Contractor shall 1) keep and maintain public records required by the District to perform the service; 2) upon request by the Public Records Custodian, provide the District with the requested public records or allow the records to be inspected or copied within a reasonable time period at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes; 3) ensure that public records which are exempt or confidential, and exempt from public records disclosure requirements, are not disclosed except as authorized by law for the duration of the contract term and following the contract term if the Contractor does not transfer the records to the Public Records Custodian of the District; and 4) upon completion of the contract, transfer to the District, at no cost, all public records in Contractor’s possession or, alternatively, keep, maintain and meet all applicable requirements for retaining public records pursuant to Florida laws. When such public records are transferred by the Contractor, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. All records stored electronically must be provided to the District in a format that is compatible with Microsoft Word or Adobe PDF formats. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXXXXXXX@XXXXXXXX.XXX, 954-828-50020000 XXXXXXX XXXXXX, CITY CLERK’S OFFICESUITE 200, 000 X. XXXXXXX AVENUE, FORT LAUDERDALETAMPA, FLORIDA 33301. Contractor shall comply with public records laws33614, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service(000) 000-0000.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5
Appears in 1 contract
Samples: Towing Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER The City is a public agency subject to the Florida Public Records Law expressed in Chapter 119, FLORIDA STATUTESFlorida Statutes. Accordingly, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTto the extent that it is determined that Contractor is acting on behalf of City as provided under Section 119.011(2) (2017) and implemented through the judicially established “totality of factors” analysis, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall agrees to also comply with public records lawsthat law, and Contractor shallspecifically including to:
1. a. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
2. b. Upon request from of the City’s custodian of public records, provide the public with access to public records on the same terms and conditions that the City with a copy of the requested records or allow would provide the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, this chapter or as otherwise provided by law.
3. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, d. Meet all requirements for retaining public records and transfer, at no cost, to the City City, all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City contractor upon completion termination of the Contract, the Contractor shall contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, City in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
e. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, IT IS THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, AND TO CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXX.XXXXXX@XXXXX.XXX, 00000 XXXXXX XXXX XXXXX XXXXXXX, XXXXXX XXXX XXXXX, XX 00000.
Appears in 1 contract
Samples: Master Services Agreement
Public Records. The following provisions are required by Section 119.0701, Florida Statutes, and may not be amended.
3.07.1 CITY shall keep and maintain public records required by SBBC to perform the services required under this Lease Agreement. Upon request from SBBC’s custodian of public records, CITY shall provide SBBC with a copy of any requested public records or to allow the requested public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law. CITY shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the Lease Agreement’s term and following completion of the Lease Agreement if CITY does not transfer the public records to SBBC. Upon completion of the Lease Agreement, CITY shall transfer, at no cost, to SBBC all public records in possession of CITY or keep and maintain public records required by SBBC to perform the services required under the Lease Agreement. If CITY transfer all public records to SBBC upon completion of the Lease Agreement, CITY shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If CITY keeps and maintains public records upon completion of the Lease Agreement, CITY shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to SBBC, upon request from SBBC’s custodian of public records, in a format that is compatible with SBBC ’s information technology systems. IF THE CONTRACTOR A PARTY TO THIS LEASE AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTTHE LEASE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX754-321-2300, 954-828-5002XXXXXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, CITY CLERK’S OFFICERISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION, 000 X. XXXXXXX AVENUEXX 0xx XXXXXX, FORT LAUDERDALE00XX XXXXX XX. XXXXXXXXXX, FLORIDA 33301. Contractor XX 00000.
3.07.2 The SBBC shall comply with public records lawsall applicable requirements contained in the Florida Public Records Law (Chapter 119, Florida Statutes), including but not limited to any applicable provisions in Section 119.0701, Florida Statutes. To the extent that the SBBC and Contractor this Lease Agreement are subject to the requirements in Section 119.0701, Florida Statutes, the SBBC shall:
1. 3.07.2.1 Keep and maintain public records required by the City CITY to perform the serviceservices provided hereunder.
2. 3.07.2.2 Upon request from the CityCITY’s custodian of public records, provide the City CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. 3.07.2.3 Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed disclosed, except as authorized by law for the duration of the contract term of this Lease Agreement and following completion of the contract this Lease Agreement if the Contractor SBBC does not transfer the records to the CityCITY.
4. 3.07.2.4 Upon completion of the ContractLease Agreement, transfer, at no cost, to the City CITY all public records in the possession of the Contractor SBBC or keep and maintain public records required by the City CITY to perform the service. If the Contractor SBBC transfers all public records to the City CITY upon completion of the ContractLease Agreement, the Contractor SBBC shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor SBBC keeps and maintains public records upon completion of the ContractLease Agreement, the Contractor SBBC shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityCITY, upon request from the CityCITY’s custodian of public records, in a format that is compatible with the information technology systems of the CityCITY.
3.07.2.5 If the SBBC fails to comply with the requirements in this Section 3.08(b), the CITY may enforce these provisions in accordance with the terms of this Lease Agreement. Rev. 2/2020 Page 5If the SBBC fails to provide the public records to the CITY within a reasonable time, it may be subject to penalties under Section 119.10, Florida Statutes.
Appears in 1 contract
Samples: Lease Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S 'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, CITY CLERK’S 'S OFFICE, 000 X. XXXXX XXXXXXX AVENUEXXXXXX, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
2. Upon request from the City’s 's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019{2016), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the this contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the this Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the this Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s 's custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5xxx.xxxxxxxxxxxxxx.xxx Tel: (000) 000-XXXX (4678) 7 000 Xxxxxx Xxxxxx Xxxxx Xxx Xxxxxxxxx, XX 00000 .. ' J • HOST COMPLIANCE ATIEST: CITY OF FORT LAUDERDALE, a municipal corporation of the State of IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the day and year first above written. Florid}
Appears in 1 contract
Samples: Host Compliance Services Agreement
Public Records. IF THE CONTRACTOR LESSEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORLESSEE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, AT: CITY CLERK’S OFFICE, CLERK – CITY OF FORT XXXXXX BEACH 000 X. XXXXXXX AVENUE, FORT LAUDERDALEXXXXX XXXXXXX XX XXXX XXXXXX XXXXX, FLORIDA 33301. Contractor 32548 850-833-9509
a. Lessee shall comply with public records laws, and Contractor shall:
1. Keep keep and maintain public records required by the City to perform the service.
2services contained in this Agreement. Upon request from the City’s custodian of public records, Lessee shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost costs provided for in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure b. Lessee shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term term, and following completion of the contract if the Contractor Lessee does not transfer the records to the City.
4. c. Upon completion of the Contractcontract, Lessee shall transfer, at no cost, to the City all public records in possession of the Contractor Lessee or keep and maintain public records required by the City to perform the service. If the Contractor Lessee transfers all public records to the City upon completion of the Contractcontract, the Contractor Lessee shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Lessee keeps and maintains public records upon completion of the Contractcontract, the Contractor Lessee shall meet all applicable requirements for retaining public records. .
d. All public records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City.
e. Failure of Lessee to comply with the City’s request for records or any other provisions contained in this paragraph, shall be deemed a material breach of this contract and the parties agree that the City may seek immediate relief through a court of law as outlined in Section 119.11, Florida Statutes.
f. If Lessee fails to provide the public records to the City within a reasonable time Lessee may be subject to penalties under Section 119.10, Florida Statutes. Rev. 2/2020 Page 5If it is found that Lessee has unlawfully refused to comply with a public records request within a reasonable time, and if the Notice requirements of Section 119.0701(4), Florida Statutes have been met, the City will be entitled to recover all reasonable costs and attorneys’ fees for such violation in accordance with Section 119.0701(4), Florida Statutes.
Appears in 1 contract
Samples: Lease Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida Statutes, and Contractor shall:
1may not be amended. Keep City shall keep and maintain public records required by the City SBBC to perform the service.
2services required under this Agreement. Upon request from the CitySBBC’s custodian of public records, City shall provide the City SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure City shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement’s term and following completion of the contract Agreement if the Contractor City does not transfer the public records to the City.
4SBBC. Upon completion of the ContractAgreement, City shall transfer, at no cost, to the City SBBC all public records in possession of the Contractor City or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Agreement. If the Contractor transfers City transfer all public records to the City SBBC upon completion of the ContractAgreement, the Contractor City shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor City keeps and maintains public records upon completion of the ContractAgreement, the Contractor City shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the CitySBBC’s custodian of public records, in a format that is compatible with the SBBC’s information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXX.XXXX@XXXXXXXXXXXXXX.XXX, RISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION, 000 XX XXXXX XXXXXX, XXXX XXXXXXXXXX, XX 00000 AND/OR CITY’S CUSTODIAN OF PUBLIC RECORDS AT 954-, @XXXXXXXXXXXXXX.XXX, CITY CLERK DEPARTMENT, 0000 X. XXXXXXXXXX XX., XXXXXXXX, XX 00000.
Appears in 1 contract
Samples: Reciprocal Use Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Consultant shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. (a) Keep and maintain public records required by the City to perform the service.
2. (b) Upon request from the City’s custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor Consultant does not transfer the records to the City.
4. (d) Upon completion of the Contractthis Agreement, transfer, at no cost, to the City all public records in possession of the Contractor Consultant or keep and maintain public records required by the City to perform the service. If the Contractor Consultant transfers all public records to the City upon completion of the ContractAgreement, the Contractor Consultant shall destroy any duplicate public records that are exempt or confidential and or exempt from public records disclosure requirements. If the Contractor Consultant keeps and maintains public records upon completion of the ContractAgreement, the Contractor Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (000) 000-0000, XXXXXXXXX@XXXXXXXXXXXXXXXX.XXX, OR 0 XXXXX XXXXX XXXXXXX, LAKE WORTH BEACH, FLORIDA 33460.
Appears in 1 contract
Samples: Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor The CONSULTANT shall comply with public records lawsFlorida's Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. (a) Keep and maintain public records required by the City to perform the service.
2. (b) Upon request from the City’s 's custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor CONSULTANT does not transfer the records to the City.
4. (d) Upon completion of the Contractthis Agreement, transfer, at no cost, to the City all public records in possession of the Contractor CONSULTANT or keep and maintain public records required by the City to perform the service. If the Contractor CONSULTANT transfers all public records to the City upon completion of the ContractAgreement, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt or confidential and or exempt from public records disclosure requirements. If the Contractor CONSULTANT keeps and maintains public records upon completion of the ContractAgreement, the Contractor CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s 's custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT (000) 000-0000, XXXXXXXXX@XXXXXXXXXXXXXXXX.XXX, OR 0 X. XXXXX XXXXXXX, LAKE WORTH BEACH, FLORIDA 33460.
Appears in 1 contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S 'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S 'S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA FLORIDA, 33301. Contractor shall comply with public records laws, and Contractor shall:PHONE: 000-000-0000, EMAIL: XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX.
1. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
2. Upon request from the City’s 's custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (20192018), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the this contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the this Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public Form P-0001 13 CAM 18-0919 records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the this Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s 's custodian of public records, in a format that is compatible with the information technology systems of the ofthe City. Rev. 2/2020 Page 5Form P-0001 14 CAM 18-0919 fN WITNESS WHEREOF, the City and the Contractor execute this Contract as follows: ATTEST:
Xxxxxxx X. Mo CITY OF FORT LAUDERDALE LBeye Rj,t. Feldmfan�, City Manager WITNESSES: �IpP_J �Namc2.�.J �a.., n c� �� \QC-..,��d.,t,QY'\_.., Uq��
Appears in 1 contract
Samples: Purchase Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5 Company Name: Maverick United Elevator Contact Name: Xxxxxx Xxxxxx Contact Phone: 000-000-0000 Contact Email: xxxx@xxxxxxxxxxx.xxx
1. Provide complete information of three references for which you have performed Elevator Maintenance services for a minimum of five years. Entity name: City of Miami Address: 0000 Xxx Xxxxxxxx Xxxxx, Xxxxx, XX 00000 Contact Name: Xxxxx Xxxxx Telephone Number: 000-000-0000 Entity name: Monroe County Address: 0000 X Xxxxxxxxx Xxxx, Xxx Xxxx, XX 00000 Contact Name: Xxxxx Xxxxxxx Telephone Number: 000-000-0000 Entity name: Xxxxxxx Center Address: 0000 Xxxxxxx Xxxx, Coral Gables, FL 33134 Contact Name: Xxxxxx Xxxxxxx Telephone Number: 000-000-0000
2. Number of years experience you have had in providing Elevator Maintenance services.
3. Have you ever failed to complete work awarded to you? If so, where and why? Yes No
4. Have you included copies of all appropriate licenses with your bid submittal? Yes No License/Certification/Registration # Years
5. Have you included proof of insurance, including General Liability, Auto Liability and Worker’s Compensation with your bid submittal? General Liability Yes No Auto Liability Yes No Worker’s Comp Yes No
Appears in 1 contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTAGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954000-828000-50020000, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (20192021), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement term and following completion of the contract Agreement if the Contractor does not transfer the records to the City.
4. Upon completion of the ContractAgreement, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the ContractAgreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the ContractAgreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 1 contract
Samples: Scrap Metal Recycling Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5 A minimum of three (3) references shall be provided:
1. Company Name:
2. Company Name:
3. Company Name:
4. Company Name:
5. Company Name:
Appears in 1 contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER a. The City of Pompano Beach is a public agency subject to Chapter 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301Florida Statutes. The Contractor shall comply with public records lawsFlorida's Public Records Law, and as amended. Specifically, the Contractor shall:
1. i. Keep and maintain public records required by the City in order to perform the service.; DocuSign Envelope ID: 1FA8E3C4-EFDF-4D8C-B8E2-338851EF6CED DocuSign Envelope ID: CA6ABE88-4693-444A-BC6D-10C8E49D8A25
2ii. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.;
3iii. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.; and
4iv. Upon completion of the Contractcontract, transfer, at no cost, cost to the City City, all public records in possession of the Contractor Contractor, or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contractcontract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contractcontract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, records in a format that is compatible with the information technology systems of the City.
b. Failure of the Contractor to provide the above described public records to the City within a reasonable time maysubject Contractor to penalties under 119.10, Florida Statutes, as amended. Rev. 2/2020 Page 5DocuSign Envelope ID: 1FA8E3C4-EFDF-4D8C-B8E2-338851EF6CED DocuSign Envelope ID: CA6ABE88-4693-444A-BC6D-10C8E49D8A25
Appears in 1 contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER Records of the Auditor that are made or received in the course of performance of the Auditor’s obligations under this Contract may be public records that are subject to the requirements of Chapter 119, FLORIDA STATUTESFla. Stat. and accordingly Auditor shall keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service. However, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTsome records may be confidential or exempt from disclosure under Chapter 119, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXFla. Stat. In the event the Auditor receives a request for any such records, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor the Auditor shall notify the City and comply with public records lawsChapter 119, Fla. Stat. The Auditor shall not prepare any news or press release in any way related to this Contract, without the City’s written consent. Auditor hereby agrees to comply with the following:
A. As provided in Section 119.0701, Florida Statutes, the Auditor is required to, and Contractor shallby executing this Contract, the Auditor agrees to:
(1. ) Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
(2. ) Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119119.07, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
(3. ) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following the completion of the contract if the Contractor does not transfer the records to the City.
(4. ) Upon completion of the Contractcontract, transfer, at no cost, cost to the City City, all public records in possession of the Contractor Auditor or keep and maintain public records required by the City to perform the service. If the Contractor Auditor transfers all public records to the City upon completion of the Contractcontract, the Contractor Auditor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Auditor keeps and maintains public records upon completion of the Contractcontract, the Contractor Auditor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, City upon request from the City’s custodian of public records, records in a format that is compatible with the information technology systems of the City.
B. The term “public record” as used in this provision includes all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by the City.
C. THE AUDITOR AGREES THAT NO PUBLIC RECORD DEEMED CONFIDENTIAL UNDER FLORIDA OR FEDERAL LAW WILL BE RELEASED BY THE CONTRACTOR TO ANYONE OTHER THAN THE CITY ATTORNEY’S OFFICE OR CITY’S CUSTODIAN OF PUBLIC RECORDS. Rev. 2/2020 Page 5NO PUBLIC RECORDS DEEMED EXEMPT FROM THE PUBLIC RECORDS LAW, CHAPTER 119, FLORIDA STATUTES, WILL BE RELEASED OR PROVIDED TO ANYONE OTHER THAN THE CITY ATTORNEY’S OFFICE OR CITY’S CUSTODIAN OF PUBLIC RECORDS, EXCEPT WITH THE WRITTEN APPROVAL OF THE CITY ATTORNEY OR ITS DESIGNEE. The Contractor agrees that it will not withhold any public record from the City for any reason including a claim that the public record is exempt, confidential, proprietary, or a trade secret. 567-3682, xxxxx.xxxxx@xxxxxxxxxx.xxx, 000 X. Xxxxxxxxxx Ave., Titusville FL 32796.
Appears in 1 contract
Samples: Independent Audit Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER The City is a public agency as defined by state law and is governed by Chapter 119, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT“Public Records Act”. The City’s Records are public records, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXwhich are subject to inspection and copying by any person (unless declared by law to be confidential). The following provisions are required by Section 119.0701, 954-828-5002Florida Statutes, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301and may not be amended. Contractor Company shall comply with the public records laws, and Contractor shall:
1law. Keep Company shall keep and maintain public records required by the City to perform in the service.
2performance of services under this Contract. Upon request from the City’s custodian of public records, Company shall provide the City with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure Company shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Contract’s term and following completion of the contract Contract if the Contractor Company does not transfer the public records to the City.
4. Upon completion of the Contract, Company shall transfer, at no cost, to the City City, all public records in its possession of the Contractor or keep and maintain public records required by the City to perform the serviceservices required under this Contract. If the Contractor Company transfers all of the public records to the City upon completion of the Contract, the Contractor Company shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Company keeps and maintains public records upon completion of the Contract, the Contractor Company shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the Citycity’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
X. XXXXX, CITY CLERK CUSTODIAN OF PUBLIC RECORDS AT (000) 000-0000, XXXXXX@XXXXXXXXXXX.XXX, 0000 XXXXXXXXX XXXX., XXXXXXXXX, XXXXXXX 00000 AND XXXXX XXXXXX DIRECTOR OF PROCUREMENT AT (000) 000-0000 XXXXXXXX@XXXXXXXXXXX.XXX.
Appears in 1 contract
Samples: Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 49.1 Pursuant to Chapter 119, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. the Contractor shall comply with the public records laws, law by keeping and Contractor shall:
1. Keep and maintain maintaining public records required by the City in order to perform the service.
2. Upon request from the City’s custodian of public records, the Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure The Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement term and following completion of the contract if the Contractor does not transfer the records to the City.
4Agreement. Upon completion of the ContractProject, the Contractor shall transfer, at no cost, cost to the City City, all public records in possession of the Contractor or keep and maintain public records required by the City in order to perform the service. If the Contractor transfers all public records to the City upon completion of the ContractAgreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the ContractAgreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT THE OFFICE OF THE CITY CLERK LOCATED AT 00000 XXXXX XXXXXXXX XXXXX, XXXX XXXXX XXXXXXX, XXXXXXX 00000, PHONE NUMBER (000) 000-0000, EMAIL ADDRESS: XXXXXXX@XXXXX.XXX.
Appears in 1 contract
Samples: Construction Contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 1 contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 1194.1 With respect to public records, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shallthe Contactor/ Vendor is required to:
1. #.1 Keep and maintain public records required by the City Town to perform the
#.2 Upon the service.
2. Upon request from of the CityTown’s custodian of public records, provide provided the City town with a copy of the requested such public records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost costs provided for in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by lawStatutes.
3. #.3 Ensure that any public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term of this Agreement, and following completion of the contract this Agreement if the Contractor Contactor/Vendor does not transfer the records which are part of this Agreement to the CityTown.
4. #.4 Upon the completion of the Contractterm of the Agreement, transfer, at no cost, to the City Town all public records in possession of the Contractor Contactor/Vendor; or keep and maintain the public records required by associated with the City to perform services provided for in the serviceAgreement. If the Contractor Contactor/Vendor transfers all public records to the City Town upon completion of the Contractterm of the Agreement, the Contractor Consultant/Vendor shall destroy any duplicate public records that are exempt or of confidential and exempt from public records disclosure requirementsdisclosure. If the Contractor Contractor/Vendor keeps and maintains public records upon completion of the Contractterm of the Agreement, the Contractor Contractor/Vendor shall meet all applicable requirements for retaining pertaining to the retention of public records. All records stored electronically must shall be provided to the CityTown, upon request from the City’s Towns custodian of public records, in a format that is compatible with the information technology systems of the CityTown. Rev. 2/2020 Page 5#.5 IF THE CONTRACTOR/VENDOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, THE CONTACTOR/VENDOR SHOULD CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: TOWN CLERK, 000 Xxxx Xxxxxx, Xxxx Xxxx,
Appears in 1 contract
Samples: Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. The Contractor shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the Town as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. (a) Keep and maintain public records required by the City Town to perform the service.
2. (b) Upon request from the CityTown’s custodian of public recordsrecords or designee, provide the City Town with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. (c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor does not transfer the records to the CityTown .
4. (d) Upon completion of the Contractthis Agreement, transfer, at no cost, to the City Town all public records in possession of the Contractor or keep and maintain public records required by the City Town to perform the service. If the Contractor transfers all public records to the City Town upon completion of the ContractAgreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the ContractAgreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityTown, upon request from the CityTown’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the CityTown. Rev. 2/2020 Page 5IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, PLEASE CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT THE TOWN OF XXXXXX’X POINT, ATTN: TOWN CLERK, AT (000) 000-0000, XXXXXX@XXXXXXXXXXXX.XXX, 0 X. XXXXXX’X POINT ROAD, SEWALL’X XXXXX, XX 00000.
Appears in 1 contract
Samples: Disaster Debris Management and Support Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor The CONSULTANT shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the City as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. A. Keep and maintain public records required by the City to perform the service.
2. B. Upon request from the City’s custodian of public recordsrecords or designee, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor CONSULTANT does not transfer the records to the City.
4. D. Upon completion of the Contractthis Agreement, transfer, at no cost, to the City all public records in possession of the Contractor CONSULTANT or keep and maintain public records required by the City to perform the service. If the Contractor CONSULTANT transfers all public records to the City upon completion of the ContractAgreement, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt confidential or confidential and exempt from public records disclosure requirements. If the Contractor CONSULTANT keeps and maintains public records upon completion of the ContractAgreement, the Contractor CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT (000) 000-0000, XXXXXXX@XXXXXXXXXXXXXXXX.XXX, OR 0 XXXXX XXXXX XXXXXXX, LAKE WORTH BEACH, FL 33460.
Appears in 1 contract
Samples: Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER In accordance with Section 119.0701, Florida Statutes, Developer (referred to as the “Contractor” for purposes of this paragraph) agrees to comply with the following public record laws:
a) The Contractor acknowledges Haines City obligations under Article I, Section 24, of the Florida Constitution and under Chapter 119, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTto release public records to members of the public upon request and comply in the handling of the materials created under this Agreement. The Contractor further acknowledges that the constitutional and statutory provisions control over the terms of this Agreement. In association with its performance pursuant to this Agreement, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. the Contractor shall not release or otherwise disclose the content of any documents or information that is specifically exempt from disclosure pursuant to all applicable laws.
b) Without in any manner limiting the generality of the foregoing, to the extent applicable, the Contractor acknowledges its obligations to comply with Section 119.0701, Florida Statutes, with regard to public records lawsrecords, and Contractor shall:
1. ) Keep and maintain public records required by the Haines City to perform the service.services required under this Agreement;
2. ) Upon request from the Xxxxxx City’s custodian Custodian of public recordsPublic Records or his/her designee, provide the Haines City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.;
3. ) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term of this Agreement and following completion of the contract this Agreement if the Contractor does not transfer the records to the Haines City.; and
4. ) Upon completion of the Contractthis Agreement, transfer, at no cost, to the Haines City all public records in possession of the Contractor or keep and maintain public records required by the Haines City to perform the service. If the Contractor transfers all public records to the Haines City upon completion of the Contractthis Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements, and shall thereafter be relieved of any further obligation with respect to such public records that have been transferred to Haines City. If the Contractor keeps and maintains public records upon completion of the Contractthis Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the Haines City, upon request from the Haines City’s custodian Custodian of public recordsPublic Records, in a format that is compatible with the information technology systems of the Haines City. Rev. 2/2020 Page 5.
c) IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT HAINES CITY’S CUSTODIAN OF PUBLIC RECORDS AT: RECORDS MANAGEMENT: CITY OF HAINES CITY 000 XXXX XXXX XXXXXX XXXXXX XXXX, XX 00000 ATTN: XXXXX XXXXXXXX TELEPHONE: 000-000-0000 EMAIL: xxxxxxxx@xxxxxxxxxx.xxx
Appears in 1 contract
Samples: Infrastructure Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor Consultant shall comply with public records lawsFlorida’s Public Records Act, Chapter 119, Florida Statutes, and Contractor shallspecifically agrees to:
1. a. Keep and maintain public records required by the City Town to perform the service.
2. b. Upon request from the CityTown’s custodian of public recordsrecords or designee, provide the City Town with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. c. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion of the contract this Agreement if the Contractor Consultant does not transfer the records to the CityTown.
4. d. Upon completion of the Contractthis Agreement, transfer, at no cost, to the City Town all public records in possession of the Contractor Consultant or keep and maintain public records required by the City Town to perform the service. If the Contractor Consultant transfers all public records to the City Town upon completion of the ContractAgreement, the Contractor Consultant shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Consultant keeps and maintains public records upon completion of the ContractAgreement, the Contractor Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityTown, upon request from the CityTown’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the CityTown. Rev. 2/2020 Page 5IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT 000-000-0000, XXXXXXXX@XXXXXXXXXXXXX.XX, OR BY MAIL AT TOWN OF HIGHLAND BEACH, 0000 X. XXXXX XXXX., XXXXXXXX XXXXX, XXXXXXX 00000.
Appears in 1 contract
Samples: Professional Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor The Consultant shall comply with public records lawsFlorida’s Public Records Act, and Contractor shallChapter 119, Florida Statutes, and, if determined to be acting on behalf of the Town as provided under section 119.011(2), Florida Statutes, specifically agrees to:
1. A. Keep and maintain public records required by the City Town to perform the service.
2. B. Upon request from the CityTown’s custodian of public recordsrecords or designee, provide the City Town with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Contract and following completion of the contract this Contract if the Contractor Consultant does not transfer the records to the CityTown.
4. D. Upon completion of the this Contract, transfer, at no cost, to the City Town all public records in possession of the Contractor Consultant or keep and maintain public records required by the City Town to perform the service. If the Contractor Consultant transfers all public records to the City Town upon completion of the Contract, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt confidential or confidential and exempt from public records disclosure requirements. If the Contractor Consultant keeps and maintains public records upon completion of the Contract, the Contractor Consultant shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityTown, upon request from the CityTown’s custodian of public recordsrecords or designee, in a format that is compatible with the information technology systems of the CityTown. Rev. 2/2020 Page 5IF THE CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONSULTANT'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS OR DESIGNEE AT 000-000-0000, XXXXXXXXX@XXXXXXXXXXXX.XXX, OR BY MAIL AT TOWN OF XXXXXX’X POINT, 1 X. XXXXXX’X POINT ROAD, XXXXXX’X XXXXX, XX 00000.
Appears in 1 contract
Public Records. IF THE CONTRACTOR CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORCONSULTANT’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXX XXXXXXX AVENUEXXXXXX, FORT LAUDERDALE, FLORIDA FLORIDA, 33301. Contractor shall comply with public records laws, and Contractor shall:PHONE: 000-000-0000, EMAIL: XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX.
1. Keep and maintain public records that ordinarily and necessarily would be required by the City in order to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (20192020), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the this contract if the Contractor CONSULTANT does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor CONSULTANT or keep and maintain public records required by the City to perform the service. If the Contractor CONSULTANT transfers all public records to the City upon completion of the this Contract, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CONSULTANT keeps and maintains public records upon completion of the this Contract, the Contractor CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 1 contract
Samples: Traffic and Transportation Engineering and Planning Services Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida Statutes, and Contractor shall:
1may not be amended. Keep EXPO shall keep and maintain public records required by the City SBBC to perform the service.
2services required under this Agreement. Upon request from the City’s SBBC's custodian of public records, EXPO shall provide the City SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure EXPO shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement's term and following completion of the contract Agreement if the Contractor EXPO does not transfer the public records to the City.
4SBBC. Upon completion of the ContractAgreement, EXPO shall transfer, at no cost, to the City SBBC all public records in possession of the Contractor or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Agreement. If the Contractor transfers EXPO transfer all public records to the City SBBC upon completion of the ContractAgreement, the Contractor EXPO shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor EXPO keeps and maintains public records upon completion of the ContractAgreement, the Contractor EXPO shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the City’s SBBC's custodian of public records, in a format that is compatible with the SBBC's information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT: 000-000-0000; XXXXXX.XXXX@XXXXXXXXXXXXXX.XXX; RISK MANAGEMENT DEPARTMENT, PUBLIC RECORDS DIVISION 000 XX 0XX XXX, XXXX XXXXXXXXXX, XX 00000.
Appears in 1 contract
Samples: Vendor Agreement
Public Records. IF THE CONTRACTOR XXXXXX HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORXXXXXX’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, AT: CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, CLERK – CITY OF FORT LAUDERDALEXXXXXX BEACH 107 MIRACLE STRIP PARKWAY SW FORT XXXXXX BEACH, FLORIDA 33301. Contractor 32548 850-833-9509
a. Lessee shall comply with public records laws, and Contractor shall:
1. Keep keep and maintain public records required by the City to perform the service.
2services contained in this Agreement. Upon request from the City’s custodian of public records, Xxxxxx shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost costs provided for in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure b. Lessee shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term term, and following completion of the contract if the Contractor Lessee does not transfer the records to the City.
4. c. Upon completion of the Contractcontract, Xxxxxx shall transfer, at no cost, to the City all public records in possession of the Contractor Lessee or keep and maintain public records required by the City to perform the service. If the Contractor Xxxxxx transfers all public records to the City upon completion of the Contractcontract, the Contractor Xxxxxx shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Xxxxxx keeps and maintains public records upon completion of the Contractcontract, the Contractor Lessee shall meet all applicable requirements for retaining public records. .
d. All public records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City.
e. Failure of Lessee to comply with the City’s request for records or any other provisions contained in this paragraph, shall be deemed a material breach of this contract and the parties agree that the City may seek immediate relief through a court of law as outlined in Section 119.11, Florida Statutes.
f. If Xxxxxx fails to provide the public records to the City within a reasonable time Lessee may be subject to penalties under Section 119.10, Florida Statutes. Rev. 2/2020 Page 5If it is found that Xxxxxx has unlawfully refused to comply with a public records request within a reasonable time, and if the Notice requirements of Section 119.0701(4), Florida Statutes have been met, the City will be entitled to recover all reasonable costs and attorneys’ fees for such violation in accordance with Section 119.0701(4), Florida Statutes.
Appears in 1 contract
Samples: Lease Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shallCONSULTANT agrees to:
1. Keep and maintain public records required by the City CITY to perform the service.
2. Upon request from the CityCITY’s custodian of public records, provide the City CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, 119 of the Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement term and following completion of the contract Agreement if the Contractor CONSULTANT does not transfer the records to the CityCITY.
4. Upon completion of the ContractAgreement, transfer, at no cost, to the City CITY all public records in possession of the Contractor CONSULTANT or keep and maintain public records required by the City CITY to perform the service. If the Contractor CONSULTANT transfers all public records to the City CITY upon completion of the ContractAgreement, the Contractor CONSULTANT shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CONSULTANT keeps and maintains public records upon completion of the ContractAgreement, the Contractor CONSULTANT shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityCITY, upon request from the CityCITY’s custodian of public records, in a format that is compatible with the information technology systems of the CityCITY. Rev. 2/2020 Page 5EXT. 232, XXxxxxxx@xxxxxxxxxxxxx.xxx, 000 XXXXX XXXXXX, X.X. XXXXXX XXXXX, XXXXXXX 00000. If the CONSULTANT does not comply with a public records request, CITY shall enforce the Agreement which may include immediate termination of Agreement.
Appears in 1 contract
Samples: Professional Services
Public Records. IF THE CONTRACTOR XXXXXX HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORXXXXXX’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, AT: CITY CLERK’S OFFICE, CLERK – CITY OF FORT XXXXXX BEACH 000 X. XXXXXXX AVENUE, FORT LAUDERDALEXXXXX XXXXXXX XX XXXX XXXXXX XXXXX, FLORIDA 33301. Contractor 32548 850-833-9509
a. Lessee shall comply with public records laws, and Contractor shall:
1. Keep keep and maintain public records required by the City to perform the service.
2services contained in this Agreement. Upon request from the City’s custodian of public records, Xxxxxx shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost costs provided for in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure b. Lessee shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term term, and following completion of the contract if the Contractor Lessee does not transfer the records to the City.
4. c. Upon completion of the Contractcontract, Xxxxxx shall transfer, at no cost, to the City all public records in possession of the Contractor Lessee or keep and maintain public records required by the City to perform the service. If the Contractor Xxxxxx transfers all public records to the City upon completion of the Contractcontract, the Contractor Xxxxxx shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor Xxxxxx keeps and maintains public records upon completion of the Contractcontract, the Contractor Lessee shall meet all applicable requirements for retaining public records. .
d. All public records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City.
e. Failure of Lessee to comply with the City’s request for records or any other provisions contained in this paragraph, shall be deemed a material breach of this contract and the parties agree that the City may seek immediate relief through a court of law as outlined in Section 119.11, Florida Statutes.
f. If Xxxxxx fails to provide the public records to the City within a reasonable time Lessee may be subject to penalties under Section 119.10, Florida Statutes. Rev. 2/2020 Page 5If it is found that Xxxxxx has unlawfully refused to comply with a public records request within a reasonable time, and if the Notice requirements of Section 119.0701(4), Florida Statutes have been met, the City will be entitled to recover all reasonable costs and attorneys’ fees for such violation in accordance with Section 119.0701(4), Florida Statutes.
Appears in 1 contract
Samples: Lease Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER Florida has a very broad public records law and certain records of the Contractor may be subject to the Florida Public Records Act (Chapter 119, FLORIDA STATUTESFlorida Statutes). By entering into this Agreement with the City, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. the Contractor shall acknowledges that it will comply with this section and that failure by Contractor to comply with this section is a breach of this Agreement and the City may pursue all available remedies. A request to inspect or copy any public records, as defined in Section 119.011(12), Florida Statutes, relating to this Agreement must be made directly to the City. If the City does not possess the requested public records, the City shall immediately notify the Contractor of the request and the Contractor shall, within a reasonable duration of time, either provide the records lawsto the City or allow the records to be inspected or copied. In addition, and the Contractor shall:
1. A. Keep and maintain all public records required by the City to perform the service.;
2. B. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.;
3. C. Ensure that all public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term this Agreement and following completion termination of the contract this Agreement if the Contractor does not transfer the records to the City.; and
4. D. Upon completion termination of this Agreement, transfer to the Contract, transfer, City at no cost, cost to the City all public records in possession of the Contractor or keep and maintain the public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion termination of the Contractthis Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion termination of the Contractthis Agreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must shall be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5Xxxxxxx Xxxxx City Clerk’s Office 000 Xxxx Xxxxxxxxxx Xxxxxx, Xxxxx Xxxxx, 000 Xxxxxxxxxxx, XX 00000 xxxxxx@xxxxxxxxxxxxx.xxx
Appears in 1 contract
Samples: Community Land Trust Agreement
Public Records. IF THE CONTRACTOR LICENSEE HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORLICENSEE’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTAGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002CITY OF DELRAY BEACH, CITY CLERK, 100 N.W. 1ST AVE., DELRAY BEACH FLORIDA. THE CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301OFFICE MAY BE CONTACTED BY PHONE AT 000-000-0000 OR VIA EMAIL AT XXXXXXXXX@XXXXXXXXXXXXX.XXX. Contractor Licensee shall comply with all public records lawslaws in accordance with Chapter 119, and Contractor shallFla. Stat. In accordance with state law, Xxxxxxxx agrees to:
1. a) Keep and maintain all records that ordinarily and necessarily would be required by City.
b) Provide the public with access to public records required by on the same terms and conditions that the City to perform the service.
2. Upon request from the City’s custodian of public records, would provide the City with a copy of the requested records or allow for the records to be inspected or copied within a reasonable time and at a cost that does not exceed the cost costs provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, Fla. Stat. or as otherwise provided by law.
3. c) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the Citylaw.
4. Upon completion of the Contract, d) Meet all requirements for retaining public records and transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by Licensee at the City to perform the service. If the Contractor transfers all public records to the City upon completion termination of the Contract, the Contractor shall Agreement and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, City in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5All records shall be transferred to the City prior to final payment being made to the Licensee.
e) If Licensee does not comply with this section, City shall enforce the provisions in accordance with this Revocable License Agreement and may unilaterally cancel this agreement in accordance with state law.
Appears in 1 contract
Samples: Parking License Agreement
Public Records. Contractor shall comply with Florida Statute Chapter 119, the Florida Public Records Act as it relates to records kept and maintained by Contractor in performance of services pursuant to this Agreement. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXRECORDS: XXXXX XXXX - DIRECTOR OF COMMUNICATIONS AT: PHONE: 000- 000-0000, 954E-828-5002MAIL: XXXXX.XXXX@XXXXXXXXXXX.XXX, CITY CLERK’S OFFICEADDRESS: ATTN: COMMUNICATIONS DEPARTMENT, 000 X. XXXXXXXXXXXXX XXX., XXXXXXXX, XXXXXXX AVENUE00000. In accordance with Florida Statute §119.0701, FORT LAUDERDALE, FLORIDA 33301. the Contractor shall comply with public records laws, and Contractor shall:
1. Keep keep and maintain public records required by the City in performance of services pursuant to perform the service.
2contract. Upon request from the City’s custodian of public records, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in pursuant to Florida Statute Chapter 119, Florida Statutes (2019), as may be amended or revised, 119 or as otherwise provided by law.
3. Ensure Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon Contractor shall, upon completion of the Contractcontract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform services pursuant to the servicecontract. If the Contractor transfers all public records to the City upon completion of the Contractcontract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contractcontract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5.
Appears in 1 contract
Samples: Agreement With H2 Design for Exhibit Design, Fabrication & Installation Services
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The Parties agree that the City is a local government required to comply with the State of Florida’s public records laws. Notwithstanding anything contained herein, FLORIDA STATUTESas provided under Section 119.0701, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTFlorida Statutes, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXif the Association: (i) provides a service; and (ii) acts on behalf of the City as provided under Section 119.011(2), 954-828-5002Florida Statutes, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor the Association shall comply with public records lawsthe requirements of Section 119.0701, and Contractor shallFlorida Statutes, as it may be amended from time to time. The Association is specifically required to:
1. (a) Keep and maintain public records required by the City to perform the serviceServices as provided under this Agreement.
2. (b) Upon request from the City’s custodian Custodian of public recordsPublic Records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law. The Association further agrees that all fees, charges and expenses shall be determined in accordance with the City’s standards.
3. (c) Ensure that public records that are exempt exempt, or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract Agreement, if the Contractor Association does not transfer the records to the Citypublic agency.
4. (d) Upon completion of the ContractAgreement, the Association shall transfer, at no cost, cost to the City City, all public records in possession of the Contractor or Association unless notified by the City’s representative/liaison, on behalf of the City’s custodian of public records, to keep and maintain public records required by the City to perform the service. If the Contractor Association transfers all public records to the City upon completion of the ContractAgreement, the Contractor Association shall destroy any duplicate public records that are exempt exempt, or confidential and exempt from public records disclosure requirements. If the Contractor Association keeps and maintains public records upon completion of the ContractAgreement, the Contractor Association shall meet all applicable requirements for retaining public records. All records stored electronically by the Association must be provided to the City, upon request from of the City’s custodian Custodian of public recordsPublic Records, in a format that is compatible with the information technology systems system of the City, at no cost to the City. Rev. 2/2020 Page 5Failure of the Association to comply with the requirements of this article shall be a material breach of this Agreement. The City shall have the right to exercise any and all remedies available to it, including but not limited to, the right to terminate this Agreement. The Association acknowledges that it has familiarized itself with the requirements of Chapter 119, Florida Statutes, and other requirements of state law applicable to public records not specifically set forth herein.
Appears in 1 contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119The following provisions are required by Section 119.0701, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records lawsFlorida Statutes, and Contractor shall:
1may not be amended. Keep CITY shall keep and maintain public records required by the City SBBC to perform the service.
2services required under this Agreement. Upon request from the City’s SBBC's custodian of public records, CITY shall provide the City SBBC with a copy of any requested public records or to allow the requested records or allow the public records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3. Ensure CITY shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract Agreement's term and following completion of the contract Agreement if the Contractor CITY does not transfer the public records to the City.
4SBBC. Upon completion of the ContractAgreement, CITY shall transfer, at no cost, to the City SBBC all public records in possession of the Contractor CITY or keep and maintain public records required by the City SBBC to perform the serviceservices required under the Agreement. If the Contractor CITY transfers all public records to the City SBBC upon completion of the ContractAgreement, the Contractor CITY shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CITY keeps and maintains public records upon completion of the ContractAgreement, the Contractor CITY shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CitySBBC, upon request from the City’s SBBC's custodian of public records, in a format that is compatible with the SBBC's information technology systems of the Citysystems. Rev. 2/2020 Page 5IF A PARTY TO THIS AGREEMENT HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO ITS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE AGREEMENT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, RISK MANAGEMENT
Appears in 1 contract
Samples: School Resource Officer Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954000-828000-50020000, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the Contract, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the Contract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5Exhibit B Wellness/Fitness Specifications Comprehensive Physical Vision (Titmus) Audiometry (hearing) exam Skin cancer assessment Personal Consultation with review of testing results
Appears in 1 contract
Samples: Medical Evaluation Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA FLORIDA, 33301, PHONE: 000-000-0000, EMAIL: XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX. Contractor shall comply with public records laws, and Contractor shall:
1. Keep and maintain public records required by the City to perform the service.
2. Upon request from the City’s custodian of public records, provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (20192020), as may be amended or revised, or as otherwise provided by law.
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4. Upon completion of the ContractAgreement, transfer, at no cost, to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the service. If the Contractor transfers all public records to the City upon completion of the ContractAgreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the ContractAgreement, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5These conditions are standard for all proprietary and sole source contracts for the purchase of goods or services by the City of Fort Lauderdale.
Appears in 1 contract
Samples: Airport Operations Inspection Management System Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor shall:
1. Keep (i) keep and maintain public records (as defined in Chapter 119, Florida Statutes) required by the City to perform the service.
2. Upon services pursuant to the contract; (ii) upon request from the City’s custodian of public recordsCity Clerk's Office, provide the City (at no cost to the City) with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, under Florida Statutes laws regarding public records or other applicable Laws; (2019), as may be amended or revised, or as otherwise provided by law.
3. Ensure iii) ensure that public records in Contractor's possession that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law applicable Laws for the duration term of the contract term and following completion of after its expiration or earlier termination; and (iv) after the contract if the Contractor does not transfer the records to expiration or earlier termination, at the City.
4. Upon completion of the Contract's request, either transfer, at no cost, to the City all public records in the Contractor’s possession of within ten (10) days following the Contractor or City's request and/or keep and maintain any public records required by the City to perform the serviceservices pursuant to the contract. If the Contractor transfers all public records to the City upon completion the expiration or earlier termination of the Contractcontract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion the expiration or earlier termination of the Contractcontract, the Contractor shall meet all applicable requirements for retaining public recordsrecords in accordance with the contract and all applicable Laws. All At the City's request, Contractor shall provide all electronically stored public records stored electronically must be provided to the City, upon request from the City’s custodian of public records, City in a format that is compatible with the information technology systems of approved by the City. Rev. 2/2020 Page 5IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, AS TO CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, CONTACT THE CITY CLERK'S OFFICE (THE CUSTODIAN OF PUBLIC RECORDS) AT (727) 893- 7448, XXXX.XXXXX@XXXXXX.XXX, OR 000 XXXXX XX. X., XX. XXXXXXXXXX XX 00000.
Appears in 1 contract
Samples: Lease Agreement
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXX, 954-828-5002, CITY CLERK’S OFFICE, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. The Contractor shall be required to comply with public records laws, and Contractor shallthe following requirements under Florida’s Public Records Law:
1. Keep i. Contractor shall keep and maintain public records required by the City to perform the serviceServices.
2ii. Upon request from the City’s custodian of public records, Contractor shall provide the City with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in by Chapter 119, Florida Statutes (2019), as may be amended or revisedStatutes, or as otherwise provided by law.
3iii. Ensure Contractor shall ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the Contractor does not transfer the records to the City.
4iv. Upon Contractor shall, upon completion of the Contractcontract, transfer, at no cost, cost to the City all public records in possession of the Contractor or keep and maintain public records required by the City to perform the serviceServices. If the Contractor transfers all public records to the City upon completion of the Contractcontract, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor keeps and maintains public records upon completion of the Contractcontract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided by Contractor to the City, upon request from the City’s custodian of public records, in a format that is compatible with the information technology systems of the City. Rev. 2/2020 Page 5IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CITY’S CUSTODIAN OF PUBLIC RECORDS AT 000-000-0000, XXXXXXXXX@XXXXXXXXXXX.XXX, 0000 XX 00XX XXXXXXX, XXXXX, XXXXXXX 00000.
Appears in 1 contract
Public Records. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER A. The parties specifically acknowledge that this Agreement is subject to the laws of the state of Florida, including without limitation Chapter 119, FLORIDA STATUTESFlorida Statutes, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACTwhich generally make public all records or other writings made or received by the parties. If the CONTRACTOR is either a “contractor” as defined in Section 119.0701(1)(a), CONTACT THE CUSTODIAN OF PUBLIC RECORDS AT XXXXXXXXXXX@XXXXXXXXXXXXXX.XXXFlorida Statutes, 954-828-5002or an “agency” as defined in Section 119.011(2), CITY CLERK’S OFFICEFlorida Statutes, 000 X. XXXXXXX AVENUE, FORT LAUDERDALE, FLORIDA 33301. Contractor shall comply with public records laws, and Contractor the CONTRACTOR shall:
1. Keep and maintain all public records required by the City CITY to perform the service.services herein; and
2. Upon request from the CityCITY’s custodian of public records, provide the City CITY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, Florida Statutes (2019), as may be amended or revised, F.S. or as otherwise provided by law.; and
3. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term Agreement Term and following completion of the contract Agreement if the Contractor CONTRACTOR does not transfer the records to the City.CITY; and
4. Upon completion of the ContractAgreement, transfer, at no cost, to the City CITY all public records in possession of the Contractor CONTRACTOR or keep and maintain public records required by the City CITY to perform the serviceservices herein. If the Contractor CONTRACTOR transfers all public records to the City CITY upon completion of the ContractAgreement, the Contractor CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the Contractor CONTRACTOR keeps and maintains public records upon completion of the ContractAgreement, the Contractor CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the CityCITY, upon request from the CityCITY’s custodian of public records, in a format that is compatible with the information technology systems of the CityCITY.
B. All requests to inspect or copy public records relating to the Agreement shall be made directly to the CITY. Rev. 2/2020 Page 5Notwithstanding any other provision of this Agreement to the contrary, failure to comply with the requirements of this paragraph shall result in the immediate termination of the Agreement, without penalty to the CITY. A CONTRACTOR who fails to provide the public records to the CITY within a reasonable time may be subject to penalties pursuant to Section 119.10, F.S. Further, the CONTRACTOR shall fully indemnify and hold harmless the CITY, its officers, agents and employees from any liability and/or damages, including attorney’s fees through any appeals, resulting from the CONTRACTOR’s failure to comply with these requirements.
C. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR’S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE CITY’S CUSTODIAN OF PUBLIC RECORDS, ATTN: XXXXX X. XXXXXXX, XXX, XXXX XXXXX, XX 000-000-0000 EXT. 1133, XXXXXXXX@XXXXXXXXXXX.XXX, 00 XXXXXXX XXXX XXXXX, XXXXXXXXXXX, XXXXXXX 00000.
Appears in 1 contract
Samples: Contract Agreement
