Common use of Quarterly Sales Report Clause in Contracts

Quarterly Sales Report. The Contractor agrees to submit a Quarterly Sales Report to the Department’s Contract Manager within 15 calendar days after the close of each State Fiscal quarter. Quarterly reporting timeframes coincide with the State Fiscal Year as follows: Quarter 1 - (July-September) – due 15 calendar days after close of the period Quarter 2 - (October-December) – due 15 calendar days after close of the period Quarter 3 - (January-March) – due 15 calendar days after close of the period Quarter 4 - (April-June) – due 15 calendar days after close of the period Quarterly Reporting periods should coincide with the Contract term and begin the quarter following Contract execution. Reports must be submitted in MS Excel format and can be retrieved by accessing the following link at xxxxx://xxx.xxx.xxxxxxxxx.xxx/business_operations/state_purchasing/vendor_reso urces/quarterly_sales_report_format. The report will include all sales (orders) from Customers (associated with this Contract) received during the period. Initiation and submission of the Quarterly Report is the responsibility of the Contractor without prompting or notification from the Department’s Contract Manager. If no orders are received during the period, the Contractor must submit a report stating that there was no activity. If the Contractor fails to submit two consecutive quarterly sales reports, this Contract may be terminated for convenience or the Department may choose to not renew the Contract. In addition, the Department may require additional sales information such as copies of purchase orders, or ad hoc reports. The Contractor shall submit these specific ad hoc reports within the specified amount of time as requested by the Department. • MFMP Transaction Fee Report: The Contractor is required to submit monthly Transaction Fee Reports in the Department’s electronic format. Reports are due 15 calendar days after the end of the reporting period. For information on how to submit Transaction Fee Reports online, please reference the detailed fee reporting instructions and Vendor training presentations available online at the Transaction Fee Reporting and Vendor Training subsections under Vendor on the MFMP website: MFMP Transaction Fee and Reporting. Assistance is also available with the Transaction Fee Reporting System from the MFMP Customer Service Desk by email at xxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxxxx.xxx or telephone 866-FLA-EPRO (000- 000-0000) from 8:00 a.m. to 6:00 p.m. Eastern Time.

Quarterly Sales Report. The Contractor agrees to submit a Quarterly Sales Report to the Department’s Contract Manager within 15 10 calendar days after the close of each State Fiscal quarterquarter (September 30, December 31, March 31, and June 30). Quarterly reporting timeframes coincide with the State Fiscal Year as follows: Quarter 1 - (July-September) – due 15 calendar days after close of the period Quarter 2 - (October-December) – due 15 calendar days after close of the period Quarter 3 - (January-March) – due 15 calendar days after close of the period Quarter 4 - (April-June) – due 15 calendar days after close of the period Quarterly Reporting periods should coincide with the Contract contract term and should begin the quarter following Contract contract execution. Reports must be submitted in MS Excel format and can be retrieved by accessing the following link at xxxxx://xxx.xxx.xxxxxxxxx.xxx/business_operations/state_purchasing/vendor_reso urces/quarterly_sales_report_formatformat. The report will include all sales (orders) from Customers state agencies and eligible users received (associated with this Contractcontract) received during the period. Initiation and submission of the Quarterly Report is the responsibility of the Contractor without prompting or notification from the Department’s Contract Manager. If no orders are received during the period, the Contractor must submit a report stating that there was no activity. If the Contractor fails to submit two consecutive quarterly sales reports, this the Contract may be terminated for convenience or the Department may choose to not renew the Contract. The Contractor shall report to each Customer (ordering entity), spend with certified and other minority business enterprises. These reports shall include the period covered, the name, minority code and Federal Employer Identification Number of each minority business utilized during the period, commodities and services provided by the minority business enterprise, and the amount paid to each minority business on behalf of each purchasing agency ordering under the terms of this Contract. In addition, the Department may require additional Contract sales information such as copies of purchase orders, or ad hoc sales reports. The Contractor shall submit these specific ad hoc reports requests within the specified amount of time as requested by the Department. • MFMP Transaction Fee ReportQuarterly reporting timeframes coincide with the State Fiscal Year as follows: The Contractor is required to submit monthly Transaction Fee Reports in the Department’s electronic format. Reports are Quarter 1 - (July-September) – due 15 10 calendar days after the end close of the reporting period Quarter 2 - (October-December) – due 10 calendar days after close of the period Quarter 3 - (January-March) – due 10 calendar days after close of the period Quarter 4 - (April-June) – due 10 calendar days after close of the period J. Business Review Meetings: The Participating State/Entity reserves the right to schedule business review meetings as frequently as necessary. The Participating State/Entity will provide the format for the Contractor's agenda. Prior to the meeting, the Contractor shall submit the completed agenda to the Participating State/Entity for review and acceptance. The Contractor shall address the agenda items and any of the Participating State/Entity's additional concerns at the meeting. Failure to comply with this section may result in the Contractor being found in default and Addendum termination. Upon request, the Contractor shall report to the Office of Supplier Diversity spend with certified and other minority business enterprises. These reports will include the period covered, the name, minority code and Federal Employer Identification Number of each minority vendor utilized during the period. For information Commodities and services provided by the minority business enterprise, and the amount paid to each minority vendor on how to submit Transaction Fee Reports online, please reference behalf of each purchasing agency ordering under the detailed fee reporting instructions and Vendor training presentations available online at the Transaction Fee Reporting and Vendor Training subsections under Vendor on the MFMP website: MFMP Transaction Fee and Reporting. Assistance is also available with the Transaction Fee Reporting System from the MFMP Customer Service Desk by email at xxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxxxx.xxx or telephone 866-FLA-EPRO (000- 000-0000) from 8:00 a.m. to 6:00 p.m. Eastern Timeterms of this Addendum.

Quarterly Sales Report. The Contractor agrees to submit a Quarterly Sales Report to the Department’s Contract Manager within 15 10 calendar days after the close of each State Fiscal quarterquarter (September 30, December 31, March 31, and June 30). Quarterly reporting timeframes coincide with the State Fiscal Year as follows: Quarter 1 - (July-September) – due 15 calendar days after close of the period Quarter 2 - (October-December) – due 15 calendar days after close of the period Quarter 3 - (January-March) – due 15 calendar days after close of the period Quarter 4 - (April-June) – due 15 calendar days after close of the period Quarterly Reporting periods should coincide with the Contract contract term and should begin the quarter following Contract contract execution. Reports must be submitted in MS Excel format and can be retrieved by accessing the following link at xxxxx://xxx.xxx.xxxxxxxxx.xxx/business_operations/state_purchasing/vendor_reso urces/quarterly_sales_report_formatformat. The report will include all sales (orders) from Customers state agencies and eligible users received (associated with this Contractcontract) received during the period. Initiation and submission of the Quarterly Report is the responsibility of the Contractor without prompting or notification from the Department’s Contract Manager. If no orders are received during the period, the Contractor must submit a report stating that there was no activity. If the Contractor fails to submit two consecutive quarterly sales reports, this the Contract may be terminated for convenience or the Department may choose to not renew the Contract. The Contractor shall report to each Customer (ordering entity), spend with certified and other minority business enterprises. These reports shall include the period covered, the name, minority code and Federal Employer Identification Number of each minority business utilized during the period, commodities and services provided by the minority business enterprise, and the amount paid to each minority business on behalf of each purchasing agency ordering under the terms of this Contract. In addition, the Department may require additional Contract sales information such as copies of purchase orders, or ad hoc sales reports. The Contractor shall submit these specific ad hoc reports requests within the specified amount of time as requested by the Department. • MFMP Transaction Fee ReportQuarterly reporting timeframes coincide with the State Fiscal Year as follows: The Contractor is required to submit monthly Transaction Fee Reports in the Department’s electronic format. Reports are Quarter 1 ‐ (July‐September) – due 15 10 calendar days after the end close of the reporting period Quarter 2 ‐ (October‐December) – due 10 calendar days after close of the period Quarter 3 ‐ (January‐March) – due 10 calendar days after close of the period Quarter 4 ‐ (April‐June) – due 10 calendar days after close of the period J. Business Review Meetings: The Participating State/Entity reserves the right to schedule business review meetings as frequently as necessary. The Participating State/Entity will provide the format for the Contractor's agenda. Prior to the meeting, the Contractor shall submit the completed agenda to the Participating State/Entity for review and acceptance. The Contractor shall address the agenda items and any of the Participating State/Entity's additional concerns at the meeting. Failure to comply with this section may result in the Contractor being found in default and Addendum termination. Upon request, the Contractor shall report to the Office of Supplier Diversity spend with certified and other minority business enterprises. These reports will include the period covered, the name, minority code and Federal Employer Identification Number of each minority vendor utilized during the period. For information Commodities and services provided by the minority business enterprise, and the amount paid to each minority vendor on how to submit Transaction Fee Reports online, please reference behalf of each purchasing agency ordering under the detailed fee reporting instructions and Vendor training presentations available online at the Transaction Fee Reporting and Vendor Training subsections under Vendor on the MFMP website: MFMP Transaction Fee and Reporting. Assistance is also available with the Transaction Fee Reporting System from the MFMP Customer Service Desk by email at xxxxxxxxxxxxx@xxxxxxxxxxxxxxxxxxxx.xxx or telephone 866-FLA-EPRO (000- 000-0000) from 8:00 a.m. to 6:00 p.m. Eastern Timeterms of this Addendum.