Common use of Record Destruction Clause in Contracts

Record Destruction. The Contractor shall provide services for the destruction of records, cartons, plastic media or any other such type record whether physical or electronic. The Contractor shall have written policies and procedures in place to ensure secure handling and destruction of Customer material. If documents are shredded, they must be shredded in accordance with National Association for Information Destruction (NAID) standards and cut into fine particles so that no fragment of what remains contains any legible data. Electronic storage media destruction may occur by any method in which the media is destroyed so that no data may be extracted, including hydraulic punching, shredding, onsite erasure, and degaussing. Paper shredding and media destruction services must be provided on-site and/or off-site upon Customer request. The Contractor and/or its subcontractor must hold a NAID Certification throughout the life of the contract. Upon destruction of the records and prior to payment, the Contractor will provide the Customer with a Certification of Destruction or a receipt reflecting the destruction of the records.