Record Retention / Audits. The successful proposer shall retain, during the performance of the contract and for a period of three years from the completion of the contract, all records pertaining to the successful proposer’s proposal and vehicles impounded by the Wichita Police Department. Such records shall include but not be limited to all paid vouchers including those for out-of-pocket expenses; other reimbursement supported by invoices, including proposer copies of periodic estimates for partial payment; ledgers, cancelled checks; deposit slips; bank statements; journals; contract amendments and change orders; insurance documents; payroll documents; timesheets; memoranda; and correspondence. Such records shall be available to the City on demand and within three (3) days from the date of the notice during the successful proposer’s normal working hours. City personnel may perform in-progress and post-audits of proposer’s records as a result of a contract awarded pursuant to this Request for Proposals. Files would be available on demand and without notice during normal working hours.
Appears in 4 contracts
Samples: Impound Services Agreement, Impound Services Agreement, Impound Services Agreement
